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Tuesday, October 14, 2014
Agenda
Not posted
What was on the agenda.
One-line summary
Council held a public hearing on delinquent assessments, approved most consent items but held back Resolution 2014-14 for more information, hired a maintenance worker, tabled the oil recycling proposal, approved a thermal imaging camera purchase, approved a generator maintenance contract, moved the November meeting date, approved a $35,000 recycling grant, accepted an agreement about replacing trees damaged during fire training, and approved park restroom improvements.
23 items as recorded in the packet and minutes.
PH-1Delinquent Fire Calls - Zoning Fees - Abatement - Administrative Citations
Public hearing held; no standalone approval motion recorded beyond related consent agenda items (with Resolution 2014-14 excluded).
PH-2Ralph Swanson/Mike Suchy - Easement Vacation
Easement Vacation Hearing will convene at the October 28, 2014 Planning and Zoning Meeting.
Hearing set for Planning & Zoning meeting on October 28, 2014.
CC-0Approve/amend the meeting agenda
Agenda amended to add minutes item, change November meeting date, recycling grant item, and letter re: trees damaged during fire training.
CC-1Sheriff Update
CC-2Floor Items
No one spoke during floor items.
CC-3Consent Agenda Item 1.1 - Minutes
Approve the September 9, 2014 City Council Meeting and September 10, and September 23, 2014 Special City Council Meeting Minutes.
Approved as part of consent agenda motion excluding item 1.5.
CC-3.2Consent Agenda Item 1.2 - Financial Report
Financial Report
Approved as part of consent agenda motion excluding item 1.5.
CC-3.3Consent Agenda Item 1.3 - Audited Bills (Claims)
Approve All Audited Bills Claim #9015 through Claim #9077, plus Net Distribution reports dated September 8th, 9th and October 6th, 2014.
Approved as part of consent agenda motion excluding item 1.5.
CC-3.4Consent Agenda Item 1.4 - Resolution 2014-13 (hazardous building abatement)
Adopt Resolution 2014 - 13, Certifying Delinquent Hazrd. Bldg. abatement costs.
Approved as part of consent agenda motion excluding item 1.5.
CC-3.5Consent Agenda Item 1.5 - Resolution 2014-14 (administrative citation penalties)
Adopt Resolution 2014 - 14, Certifying Delinquent Admin. Citation Penalties
Excluded from the consent agenda approval; Council requested a synopsis of events for Adam Ulferts and Jerry Bauer.
CC-3.6Consent Agenda Item 1.6 - Resolution 2014-15 (service charges and fire calls)
Adopt Resolution 2014 - 15, Certifying Delinquent Service Charges and Fire Calls
Approved as part of consent agenda motion excluding item 1.5.
CC-3.7Consent Agenda Item 1.7 - Resolution 2014-16 (election judges)
Adopt Resolution 2014 - 16, appointing Election Judges
Approved as part of consent agenda motion excluding item 1.5.
CC-4aCity Hall Ramp and Steps
Tabled until quotes can be obtained.
CC-4bRecommendation to hire Maintenance Worker
Offer made to Sean Frasl at $20/hr pending background check, with Jason Belair as alternate at $18/hr.
CC-4cEast Side Oil Companies - Oil Recycling Proposal
Tabled pending more information on monthly city-generated used oil and oil filters.
CC-4dThermal Imaging Camera
Approved purchase of ERS DEMO Thermal Imaging Camera for Fire Department.
CC-4eGenerator Maintenance Contract
CC-4fChange of November Meeting Date
Due to Veterans Day November 11th
Meeting moved to Wednesday, November 12th.
CC-4gApproved Recycling Enhancement Grant
100% approved grant to replace cement in the recycling center
Council approved grant for $35,000 to replace cement at recycling center.
CC-4hLetter to replace trees if damaged during fire training
Agreement from Rademacher Companies, Inc. to remove and replace trees if damaged during training, and complete landscape repairs.
Council accepted agreement.
CC-5aHeritage Festival staff accommodations (note of appreciation)
Rainville recused herself from the discussion.
CC-5bNowthen Memorial Park restroom improvements
Shelf, baby changing station, and new lighting in men’s and women’s restrooms.
CC-ADJAdjourn
Meeting adjourned at 8:21 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Delinquent fire calls, service charges, hazardous building abatement, and administrative citations (special assessments)
The council held a public hearing on delinquent fire calls, zoning fees, abatement, and administrative citations, hearing from Jerry Bauer, Jr., Joe Green (by contact), and Adam Ulferts, and discussing Gary Scott’s situation via a letter relayed by the mayor. In the council meeting, the consent agenda approved most items related to certification of delinquent charges (including audited bills, Resolution 2014-13, Resolution 2014-15, and Resolution 2014-16), but the council excluded Resolution 2014-14 (administrative citation penalties) and requested a synopsis of events for Adam Ulferts and Jerry Bauer before acting on it.
Agenda: PH-1, CC-3.4, CC-3.5, CC-3.6. Motions: M-2. Speakers: Schulz, Jerry Bauer, Jr., Joe Green, Adam Ulferts, Meyer, Pilon, Stockman.
Maintenance worker hiring
Council approved extending a job offer for the maintenance worker position: first to Sean Frasl at $20 per hour pending a background check, and if that did not work out, then to Jason Belair at $18 per hour.
Agenda: CC-4b. Motions: M-4. Speakers: Pilon, Scheffler.
East Side Oil Companies used oil recycling proposal
After hearing from Chuck Boo about the program details and limits on payments for publicly collected oil, council tabled the proposal while staff gathers information on how much used oil and oil filters the maintenance department generates each month.
Agenda: CC-4c. Motions: M-5. Speakers: Chuck Boo, Pilon, Scheffler.
Fire Department thermal imaging camera purchase
Council approved purchasing the ERS DEMO Thermal Imaging Camera for the Fire Department.
Agenda: CC-4d. Motions: M-6. Speakers: Rainville, Schulz.
Generator maintenance contract
Council approved the Generator Maintenance Contract for the city’s generators.
Agenda: CC-4e. Motions: M-7. Speakers: Meyer, Rainville.
Recycling center cement replacement grant
Council approved accepting a 100% Recycling Enhancement Grant for $35,000 to be used toward replacing the cement at the recycling center, with Rainville to check with a concrete contractor.
Agenda: CC-4g. Motions: M-9. Speakers: Scheffler, Pilon, Rainville.
Fire training tree replacement agreement (Rademacher Companies)
Council accepted an agreement from Rademacher Companies, Inc. stating that if trees on the property line are damaged during a fire training exercise, the company will remove and replace them with new 5-6' trees of similar species and complete necessary landscape repairs; council discussed whether more substantial replacement trees should be requested.
Agenda: CC-4h. Motions: M-10. Speakers: Rainville, Pilon, Schulz, Meyer.
Nowthen Memorial Park restroom improvements
Council approved improvements at the Nowthen Memorial Park restrooms, including adding a shelf and baby changing table in the women’s restroom and installing new lighting in both the men’s and women’s restrooms.
Agenda: CC-5b. Motions: M-12. Speakers: Meyer, Rainville.
Easement vacation for Ralph Swanson/Mike Suchy
Council noted that the easement vacation hearing will convene at the October 28, 2014 Planning and Zoning Meeting, with no further action taken at this meeting.
Agenda: PH-2. Speakers: Schulz.
13 motions on the record. Split votes are highlighted.
M-1Meyer made the motion to approve the amended agenda; Rainville seconded. All in favor; motion carried.
moved by Meyer, seconded by Rainville
All in favor; motion carried.
M-2Rainville made a motion to approve the Consent Agenda items, except for item 1.5. (Resolution 2014-14); Meyer seconded. The Council requested a synopsis of events for Adam Ulferts and Jerry Bauer. All in favor; motion carried.
moved by Rainville, seconded by Meyer
All in favor; motion carried.
M-3Schulz made a motion to table until quotes can be obtained; Rainville seconded. All in favor; motion carried.
moved by Schulz, seconded by Rainville
All in favor; motion carried.
M-4Pilon made a motion to offer the Maintenance Worker position to Sean Frasl for $20 per hour, pending a background check and if he is not available or the background check comes back unfavorable, to offer the position to Jason Belair at $18 per hour; Scheffler seconded. All in favor; motion carried.
moved by Pilon, seconded by Scheffler
All in favor; motion carried.
M-5Pilon made a motion to table this until further review. He would like to know how much used oil and oil filters the maintenance department generates each month. Scheffler seconded. All in favor; motion carried.
moved by Pilon, seconded by Scheffler
All in favor; motion carried.
M-6Rainville made a motion to purchase the ERS DEMO Thermal Imaging Camera for the Fire Department; Schulz seconded. All in favor; motion carried.
moved by Rainville, seconded by Schulz
All in favor; motion carried.
M-7Meyer made a motion to approve the Generator Maintenance Contract; Rainville seconded. All in favor; motion carried.
moved by Meyer, seconded by Rainville
All in favor; motion carried.
M-8Pilon made a motion to change the meeting date to Wednesday, November 12th; Scheffler seconded. All in favor; motion carried.
moved by Pilon, seconded by Scheffler
All in favor; motion carried.
M-9Scheffler made a motion to approve the Recycling Enhancement Grant for $35,000 to be used towards replacing the cement at the recycling center; Pilon seconded. All in favor; motion carried.
moved by Scheffler, seconded by Pilon
All in favor; motion carried.
M-10Schulz made a motion to accept the agreement with Rademacher Companies; Meyer seconded. All in favor; motion carried.
moved by Schulz, seconded by Meyer
All in favor; motion carried.
M-11Meyer would like to make a note of accommodation to the staff of the Heritage Festival. He thought they did an incredible job. It was a very successful event and he would like to publically make note of that; Scheffler seconded. Rainville recused herself from the discussion. All were in favor of the accommodations and great job the Heritage Festival Staff did; Motion carried.
moved by Meyer, seconded by Scheffler
M-12Meyer made a motion to approve putting in a shelf, a baby changing table in the woman's restroom and some type of new lighting in both the men's and woman's restrooms at the Nowthen Memorial Park; Rainville seconded.
moved by Meyer, seconded by Rainville
All in favor; motion carried.
M-13Meyer made the motion to adjourn the meeting at 8:21 PM; Rainville seconded. All in favor; motion carried.
moved by Meyer, seconded by Rainville
All in favor; motion carried.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F-1
Total for audited bills (claims) Claim #9015 through Claim #9077.
expenditure · Claims #9015-#9077
$117,842.38
outflow
F-2
Resolution 2014-13 certification amount for Sharon Paone, PID No. 33-33-25-43-0012.
assessment · Delinquent hazardous building abatement costs · FY 2014
$2,005
inflow
F-3
Unpaid administrative citation penalties total assessment listed for Jerry Bauer, Jr., 21226 St. Francis Blvd (citation).
assessment · 2015 assessed properties for unpaid fire calls and other services · FY 2015
$3,180
inflow
Council approval status: not yet on record.
F-4
Unpaid administrative citation penalties total assessment listed for Adam Ulferts / Beverly & Murey Ulferts, 19960 St. Francis Blvd (citation).
assessment · 2015 assessed properties for unpaid fire calls and other services · FY 2015
$1,733.1
inflow
Council approval status: not yet on record.
F-5
Unpaid administrative citation penalties total assessment listed for Gary Scott, 21830 Xenon St NW (citation).
assessment · 2015 assessed properties for unpaid fire calls and other services · FY 2015
$1,780.8
inflow
Council approval status: not yet on record.
F-6
Unpaid administrative citation penalties total assessment listed for Randy Barrows, 18554 St. Francis Blvd (citation).
assessment · 2015 assessed properties for unpaid fire calls and other services · FY 2015
$593.6
inflow
Council approval status: not yet on record.
F-7
Unpaid zoning fee assessment listed for Joe Green (service call: Zoning).
assessment · 2015 assessed properties for unpaid fire calls and other services · FY 2015
$1,420.4
inflow
F-8
Unpaid fire call assessment listed for Gary Johnson (service call: Fire).
assessment · 2015 assessed properties for unpaid fire calls and other services · FY 2015
$1,590
inflow
F-9
Unpaid fire call assessment listed for Troy Enebak (service call: Fire).
assessment · 2015 assessed properties for unpaid fire calls and other services · FY 2015
$1,209.42
inflow
F-10
Total 2014 price shown on generator maintenance contract pricing sheet (Attachment A $800 and Attachment B $670).
contract · Generator maintenance contract pricing
$1,470
outflow
F-11
Recycling Enhancement Grant approved for use towards replacing cement at the recycling center.
grant · Recycling Enhancement Grant
$35,000
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F-12
Hourly wage offered for Maintenance Worker position (Sean Frasl).
salary · Maintenance Worker pay rate
$20
outflow
F-13
Alternate hourly wage offered for Maintenance Worker position (Jason Belair).
salary · Maintenance Worker pay rate
$18
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