Agenda spine

6 items as recorded in the packet and minutes.

1. ACall to order

   Special City Council meeting called to order at 4:30 p.m. at City Hall.

   No action
   p. 1↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)Mayor Schulz called the Special City Council meeting to order at 4:30 p.m.

2. BMeeting purpose notice

   Meeting noticed to discuss reorganization of City staff and possible creation of a city administrator position.

   • City administrator position

   Discussion only
   p. 1↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)The meeting was noticed to discuss reorganization of City staff and the possible creation of the position of city administrator.

3. CDiscussion: creation of city administrator position (investigate)

   Council discussed whether to investigate creating a city administrator position and reasons for/against, including staffing backup, planning, supervision, and budget concerns.

   Council approved proceeding with investigating bringing a city administrator into the staffing structure.

   • City administrator position

   Approved
   p. 4↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)Pilon moved to proceed with investigating bringing a city administrator into the staffing structure. Meyer seconded the motion.p. 4↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)Motion to proceed with investigating bringing a city administrator into the staffing structure. All in favor except Scheffler.

4. DDirection to draft contract for city administrator position (attorney review)

   Council directed Pilon and Meyer to craft a draft contract for the city administrator position for City Attorney review/comment.

   • City administrator position

   Approved
   p. 5↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)Pilon thereafter moved that the City Council direct that two council members craft a draft contract for the city administrator position to be reviewed and commented upon by the City Attorney. Rainville seconded the motion with a request that the motion be amended to state that Council members Pilon and Meyer were to dr…p. 5↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)Motion that the City Council direct Pilon and Meyer to craft a draft contract for the city administrator position to be reviewed and commented upon by the City Attorney. All in favor except Scheffler.

5. EContinue special meeting

   Council continued the special meeting to Monday, December 29, 2014 at 7:00 p.m. at City Hall.

   Continued
   p. 5↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)Pilon moved to continue the special meeting until Monday December 29, 2014 at 7:00 p.m. at City Hall. Meyer seconded the motion.p. 5↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)Motion to continue the Special City Council meeting until Monday December 29, 2014 at 7:00 p.m. at City Hall. All in favor except Scheffler.

6. FAdjournment

   Meeting adjourned at 5:30 PM.

   No action
   p. 5↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)The Meeting adjourned at 5:30 PM.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Possible creation of a City Administrator position and staff reorganization

  The Council met specifically to discuss reorganizing city staff and whether to pursue creating a city administrator position. After debate about staffing backups, supervision, long-range planning, and budget constraints, the Council voted to proceed with investigating bringing a city administrator into the staffing structure, and then directed Pilon and Meyer to draft a contract for the position for review by the City Attorney. The meeting was continued to December 29, 2014 for further work, including contract drafting and budget review.

  Agenda: B, C, D, E. Motions: M1, M2, M3. Speakers: Schulz, Pilon, Meyer, Scheffler, Rainville, Ruppe.

Motions and votes

3 motions on the record. Split votes are highlighted.

• M1Motion to proceed with investigating bringing a city administrator into the staffing structure.

  moved by Pilon, seconded by Meyer

  Passed

  • NScheffler

  p. 4↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)Pilon moved to proceed with investigating bringing a city administrator into the staffing structure. Meyer seconded the motion.p. 4↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)Motion to proceed with investigating bringing a city administrator into the staffing structure. All in favor except Scheffler.

• M2Motion that the City Council direct Pilon and Meyer to craft a draft contract for the city administrator position to be reviewed and commented upon by the City Attorney.

  moved by Pilon, seconded by Rainville

  Passed

  • NScheffler

  p. 5↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)Pilon thereafter moved that the City Council direct that two council members craft a draft contract for the city administrator position to be reviewed and commented upon by the City Attorney. Rainville seconded the motion with a request that the motion be amended to state that Council members Pilon and Meyer were to dr…p. 5↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)Motion that the City Council direct Pilon and Meyer to craft a draft contract for the city administrator position to be reviewed and commented upon by the City Attorney. All in favor except Scheffler.

• M3Motion to continue the Special City Council meeting until Monday December 29, 2014 at 7:00 p.m. at City Hall.

  moved by Pilon, seconded by Meyer

  Passed

  • NScheffler

  p. 5↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)Pilon moved to continue the special meeting until Monday December 29, 2014 at 7:00 p.m. at City Hall. Meyer seconded the motion.p. 5↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)Motion to continue the Special City Council meeting until Monday December 29, 2014 at 7:00 p.m. at City Hall. All in favor except Scheffler.

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• There has been a lack of back up for staffing the city office. There is a need for more help at the City office. The discussion at the last meeting regarding covering unpaid lunch breaks and the fact that city staff does not have enough time to use their vacation time illustrates this.

  — Pilon

  What this is about
  References a discussion at the prior meeting about covering unpaid lunch breaks and staff being unable to use vacation time due to staffing constraints.

  p. 2↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)There has been a lack of back up for staffing the city office. There is a need for more help at the City office. The discussion at the last meeting regarding covering unpaid lunch breaks and the fact that city staff does not have enough time to use their vacation time illustrates this.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• Council directed staff in August to put information regarding the open houses on the website but this was not done because of the lack of time.

  What this is about
  Recalls an August Council direction to post open house information on the website that was not completed.

  p. 3↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)Council directed staff in August to put information regarding the open houses on the website but this was not done because of the lack of time.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• Many issues were brought before the Council at the last meeting with no notice: recycling, the fire joint powers agreement, and vacation pay.

  — Pilon

  What this is about
  References the prior meeting where recycling, the fire joint powers agreement, and vacation pay were raised without notice.

  p. 4↗Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)Many issues were brought before the Council at the last meeting with no notice: recycling, the fire joint powers agreement, and vacation pay.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

Sources

Every document and recording archived for this meeting.

• Document

  Special City Council Meeting — 2014-12-19 Special Council Meeting (2014-12-19)

  Minutes · 2014-12-19

  5 pages

  ↗