Agenda spine

7 items as recorded in the packet and minutes.

1. 1Call to Order

   Pledge of Allegiance; Roll Call; Code of Conduct; Approve Agenda.

   Agenda approved.

   • meeting_procedures

   Approved
   p. 1↗July 14 2025 Agenda1. Call to Order · Pledge of Allegiance . Roll Call . Code of Conduct · Approve Agendap. 1↗July 14, 2025 signed Meeting MinutesMayor Hybben called the session to order at 6:00 p.m. *Technical audio issues delayed the start briefly. The Pledge of Allegiance was recited by all in attendance. Roll call by Interim City Administrator Johnson. Present: Mayor Hybben, Council Member Breyen, Council Member Glaser, Council Member Swenson, and Counci…

2. 2Public Forum

   No one signed up for public forum.

   • public_forum

   No action
   p. 1↗July 14 2025 Agenda2. Public Forump. 1↗July 14, 2025 signed Meeting MinutesThere was no one who signed up for the public forum.

3. 3Approval of Resolution 2025-XX Approving a Temporary 3-day liquor license from August 15-17 for Ramsey Lions for the Nowthen Threshing Show.

   Approved by motion (minutes do not show a vote tally).

   • temporary_liquor_license
   • nowthen_threshing_show
   • ramsey_lions

   Approved
   p. 1↗July 14 2025 Agenda3. Approval of Resolution 2025-XX Approving a Temporary 3-day liquor license from August 15-17 for Ramsey Lions for the Nowthen Threshing Show.p. 1↗July 14, 2025 signed Meeting MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE A THREE-DAY LIQUOR LICENSE FOR AUGUST 15-17, 2025.3:02↗we'll move on to the first one is the approval of the resolution 2025 approving the 3-day temporary liquor license. >> Mr. Council member Ryan >> motion to approve the resolution issuing a >> second from council member Rainville. All those in favor say I. >> I oppose. Motion carries.

4. 4Discuss Nowthen Fire Department Rescue Truck Replacement Options.

   Council voted 3–2 to move forward with bonding for a new rescue/pumper truck not to exceed $500,000.

   • fire_department
   • rescue_truck
   • bonding

   Approved
   p. 1↗July 14 2025 Agenda4. Discuss Nowthen Fire Department Rescue Truck Replacement Options.p. 2↗July 14, 2025 signed Meeting MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON TO MOVE FORWARD WITH BONDING FOR A NEW RESCUE/PUMPER TRUCK NOT TO EXCEED $500,000. 3 AYES, COUNCIL MEMBER RAINVILLE, COUNCIL MEMBER SWENSON, MAYOR HYBBEN. 2 NAYS, COUNCIL MEMBER GLASER, COUNCIL MEMBER BREYEN. MOTION CARRIED.

5. 5Discussion and Approval of Administrative Staff Job Descriptions.

   Tabled to the next scheduled meeting on July 23, 2025.

   • staffing
   • job_descriptions

   Tabled
   p. 1↗July 14 2025 Agenda5. Discussion and Approval of Administrative Staff Job Descriptions.p. 3↗July 14, 2025 signed Meeting MinutesCity staff presented updated job descriptions for various administrative positions. Council Member Glaser requested more time to review the documents. The council agreed to table the item until the next scheduled meeting on July 23, 2025. No objections were raised.1:23:47↗Mr. Mayor, I would I would move to table these things to to our next meeting. ... >> We're back here on the 23rd with the budget with Lori. >> Okay. Could we table till the 23rd? ... >> Could we add them to the 23rd's agenda? >> Absolutely.

6. 6Discussion and Approval of Employment Agreement and Job Description for Natalie Johnson as City Clerk.

   Minutes state no formal vote or action regarding job title or salary; transcript shows a vote setting a $105,000 salary but minutes do not record it.

   • city_clerk
   • employment_agreement
   • natalie_johnson

   No action
   p. 1↗July 14 2025 Agenda6. Discussion and Approval of Employment Agreement and Job Description for Natalie Johnson as City Clerk.p. 3↗July 14, 2025 signed Meeting MinutesThere was no formal vote or action taken during this meeting regarding Natalie Johnson's job title or salary.

7. 7Adjourn

   Adjourned at 9:03 p.m. by motion (minutes do not show a vote tally).

   • meeting_procedures

   Approved
   p. 1↗July 14 2025 Agenda7. Adjourn.p. 3↗July 14, 2025 signed Meeting MinutesMOTION TO ADJOURN BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER SWENSON. The meeting was adjourned at 9:03 p.m.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Temporary 3-day liquor license for Ramsey Lions (Nowthen Threshing Show)

  Council considered a Resolution 2025-XX for a Temporary Three-Day On-Sale Liquor License for the Ramsey Lions for the Nowthen Threshing Show (August 15–17, 2025). The packet specified conditions including providing liability insurance naming the City as additional insured, paying a $150 permit fee, and providing a premises map. The minutes record a motion to approve the three-day license.

  Agenda: 3. Motions: M2.

• Nowthen Fire Department rescue/pumper truck replacement and bonding

  Fire Chief Miller discussed replacing the rescue truck with a smaller, more maneuverable rescue vehicle equipped with an ISO-rated pumper, citing rural access challenges and the need for a second pumper in a “rural hitch” operation. Council discussed costs, financing, reliance on mutual aid, and water supply issues, and received input from Financial Consultant Lori Yager about the City’s AA+ bond rating and estimated 3.25% interest rate. Council voted 3–2 to move forward with bonding for a new rescue/pumper truck not to exceed $500,000.

  Agenda: 4. Motions: M3. Speakers: Fire Chief Miller, Lori Yager, Mayor Hybben, Council Member Glaser, Council Member Swenson, Council Member Breyen, Council Member Rainville.

• Administrative staff job descriptions

  Council reviewed updated administrative staff job descriptions included in the packet. Council Member Glaser asked for more time to review, and the council agreed to table the item to the next scheduled meeting on July 23, 2025.

  Agenda: 5. Speakers: Council Member Glaser.

• City Clerk employment agreement and job description for Natalie Johnson

  Council discussed that Natalie Johnson has been serving as Interim City Administrator and that permanent position details (job title, duties, and salary) needed to be finalized before the 2026 budget discussion. The minutes state there was no formal vote or action taken regarding her job title or salary at this meeting, although the YouTube transcript includes a vote setting a $105,000 salary and a discussion about tabling the employment agreement for later review.

  Agenda: 6. Motions: M5. Speakers: Council Member Swenson, Council Member Glaser, Council Member Breyen, Council Member Rainville, Mayor Hybben.

Motions and votes

5 motions on the record. Split votes are highlighted.

• M1MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE AGENDA AS PRESENTED.

  moved by Council Member Breyen, seconded by Council Member Rainville

  Passed

  5 AYES, MOTION CARRIED.

  p. 1↗July 14, 2025 signed Meeting MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE AGENDA AS PRESENTED. 5 AYES, MOTION CARRIED.2:25↗>> Make a motion to, um, approve the agenda as presented. >> Got a second from council member Rainville. Uh, all those in favor say I. >> I. >> Opposed. Motion carries. Agenda is approved.

• M2MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE A THREE-DAY LIQUOR LICENSE FOR AUGUST 15-17, 2025.

  moved by Council Member Breyen, seconded by Council Member Rainville

  Outcome unrecorded

  p. 1↗July 14, 2025 signed Meeting MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE A THREE-DAY LIQUOR LICENSE FOR AUGUST 15-17, 2025.3:02↗we'll move on to the first one is the approval of the resolution 2025 approving the 3-day temporary liquor license. >> Mr. Council member Ryan >> motion to approve the resolution issuing a >> second from council member Rainville. All those in favor say I. >> I oppose. Motion carries.

• M3MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON TO MOVE FORWARD WITH BONDING FOR A NEW RESCUE/PUMPER TRUCK NOT TO EXCEED $500,000.

  moved by Council Member Rainville, seconded by Council Member Swenson

  PassedSplit vote

  • YCouncil Member Rainville
  • YCouncil Member Swenson
  • YMayor Hybben
  • NCouncil Member Glaser
  • NCouncil Member Breyen

  p. 2↗July 14, 2025 signed Meeting MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON TO MOVE FORWARD WITH BONDING FOR A NEW RESCUE/PUMPER TRUCK NOT TO EXCEED $500,000. 3 AYES, COUNCIL MEMBER RAINVILLE, COUNCIL MEMBER SWENSON, MAYOR HYBBEN. 2 NAYS, COUNCIL MEMBER GLASER, COUNCIL MEMBER BREYEN. MOTION CARRIED.

• M4MOTION TO ADJOURN BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER SWENSON.

  moved by Council Member Breyen, seconded by Council Member Swenson

  Outcome unrecorded

  p. 3↗July 14, 2025 signed Meeting MinutesMOTION TO ADJOURN BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER SWENSON. The meeting was adjourned at 9:03 p.m.2:17:43↗Council member Brian, >> your update. >> Motion to adjurnn, Mr. Mayor. >> All right. Second meeting adjourned.

• M5I'll make a motion to um fix the salary for our as part of the

  Passed

  Motion carries; two nays were stated but names were not recorded in the transcript excerpted here.

  2:07:07↗>> I'll make a motion to um fix the salary for our as part of the >> >> I will second your motion. Okay. Any other discussion on Okay. All those in favor um per the motion from Council Member O'Brien for a wage of 105,000. All those in favor say I. >> I. >> I. >> Oppose. >> We have two nays. Motion carries. Okay. So 10…

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• F1

  Temporary On-Sale liquor license permit fee for Ramsey Lions (Nowthen Threshing Show).

  fee

  $150

  inflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE A THREE-DAY LIQUOR LICENSE FOR AUGUST 15-17, 2025. Outcome unrecorded
  p. 2↗July 14, 2025 Special Meeting Agenda and Packet.pdf4. The $150.00 permit fee will be paid prior to receipt of the license.

• F2

  Bonding authorization for a new rescue/pumper truck not to exceed $500,000.

  capital_project

  $500,000

  outflow

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON TO MOVE FORWARD WITH BONDING FOR A NEW RESCUE/PUMPER TRUCK NOT TO EXCEED $500,000. Passed
  p. 2↗July 14, 2025 signed Meeting MinutesMOVE FORWARD WITH BONDING FOR A NEW RESCUE/PUMPER TRUCK NOT TO EXCEED $500,000.

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• On May 13, 2025, the City Council discontinued the search for a new City Administrator.

  — Council Member Swenson

  What this is about
  Refers back to the council’s May 13, 2025 decision to discontinue the City Administrator search as background for deciding Natalie Johnson’s permanent role.

  p. 19↗July 14, 2025 Special Meeting Agenda and Packet.pdfOn May 13, 2025, the City Council discontinued the search for a new City Administrator.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• Before I I our last meeting I presented four different options for the for the for replacement of the rescue um and purchasing of a a new firet truck.

  What this is about
  Fire Chief references an earlier meeting where he presented four options for rescue truck replacement.

  3:52↗before I I our last meeting I presented four different options for the for the for replacement of the rescue um and purchasing of a a new firet truck.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• we created our own fire department in 2021. Um we split off from Ramsey.

  What this is about
  Fire Chief references the 2021 split from Ramsey as context for equipment and operational needs.

  4:34↗we created our own fire department in 2021. Um we split off from Ramsey.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• the that engine that we ordered, we ordered that in 20121 and it's just getting delivered today.

  — Lori Yager

  What this is about
  Discussion recalling prior ordering date and delivery delay for an engine (the transcript shows the year as '20121', likely meant as 2021).

  49:20↗the that engine that we ordered, we ordered that in 20121 and it's just getting delivered today.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

Sources

Every document and recording archived for this meeting.

• Document

  July 14, 2025 Special Meeting Agenda and Packet.pdf

  Packet · 2025-07-14

  36 pages

  ↗
• Document

  July 14, 2025 signed Meeting Minutes

  Minutes · 2025-07-14

  3 pages

  ↗
• Document

  July 14 2025 Agenda

  Agenda · 2025-07-14

  1 pages

  ↗
• Video

  Meeting recording

  YouTube

  Transcript · 919 segments · 2:17:52

  ↗