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Tuesday, June 12, 2012
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
Council held the required annual MS4 stormwater public hearing (no comments) and approved multiple operational actions including generator bid specs, engineering study work for Country Meadows drainage, contracts/policies, meeting/workshop scheduling, an audit proposal, donations/booth rental, and changing the City’s official address to Nowthen.
28 items as recorded in the packet and minutes.
PH-1Public Hearing — Storm Water Pollution Prevention Program (MS4/NPDES)
Annual public hearing to solicit comments on the adequacy of the City’s Storm Water Pollution Prevention Program.
No public comments were received; the mayor closed the hearing.
CM-1Approve/amend the meeting agenda
Approved the agenda as amended (add donation request and threshing show booth; add address change item; delete LMC annual meeting item).
CM-2Floor Items
Resident thanked council members for checking on Country Meadows water levels; Heritage Festival garage sale dates/donation request announced.
CM-3Sheriff Report
Sgt. Kim Huger reviewed the May 2012 sheriff calls.
CM-4aEngineer Update — Generator / Emergency Command Center
Approved specifications and directed staff/engineer to solicit quotes for both 60kw and 80kw generator options.
CM-4bEngineer Update — Country Meadow drainage issues
Directed engineer to study two options (repair/replace culvert vs. dig open channel) with cost not to exceed $3,000.
CM-4cEngineer Update — Street Study
Sent the street study back to the Road & Bridge Committee for review and a possible 5-year plan.
CM-5aRoad and Bridge — Road Survey
Council did not feel a road survey would be beneficial at this time.
CM-6aPark and Recreation — Schedule July 31st Meeting (Twins Grant)
Approved a July 31, 2012 Park and Recreation meeting regarding the Twins Grant.
CM-6bPark and Recreation — Roles and Responsibilities
Tabled until the July meeting.
CM-7Consent Agenda
Approved: May 8, 2012 minutes; audited bills Claim #7504–#7563 and net distribution reports; financial report; Resolution 12-15 accepting donation from RMG.
CM-8aCouncil Items — August Council Meeting Date Change
Moved the August 14 council meeting date to August 15, 2012.
CM-8bCouncil Items — Contract for Prosecution Services
Contracted prosecution services with Christian Peterson effective August 1, 2012, contingent upon a contract and unless Randall and Goodrich terminate earlier.
CM-8cCouncil Items — Part Time Employee Compensation
Approved $12.00/hr for Dianne Wright (13.5 hours/week, no benefits) and scheduled a future workshop re-evaluation of part-time wage structure.
CM-8dCouncil Items — Contract for Building Official Services with St. Francis
Entered into contract with City of St. Francis for building official services and delegated authority to Mayor Schulz to work out details of terminating Rosevold Inspection Services contract.
CM-8eCouncil Items — Service Agreement with RB's Computer
Approved service agreement for monitoring/remote access not to exceed $50 per month.
CM-8fCouncil Items — Data Access Policy
Approved the Data Access Policy as presented by staff.
CM-8gCouncil Items — Schedule Budget Workshop
Scheduled a budget workshop for Thursday, July 19, 2012 at 1:00 PM.
CM-8hCouncil Items — Chairs for City Hall
Tabled discussion until funding sources have been identified.
CM-8iCouncil Items — Ball Park Gate/netting
Tabled until further information is received.
CM-8jCouncil Items — 2012 Audit Proposal
Approved audit proposal from Michael Pofahl for $6,480.00.
CM-8kCouncil Items — Security System Update
Clerk LaDoucer provided an update on the security/fire system at the city offices.
CM-8mCouncil Items — Schedule workshop for Financial Management Plan
Scheduled a workshop to discuss the Financial Management Plan for June 28, 2012 at 1:00 PM.
Minutes record that the council scheduled the workshop, but do not record a motion/vote.
CM-8nCouncil Items — Emergency Management Plan
Approved the Emergency Management Plan; Pilon was absent for the vote.
CM-8oCouncil Items — Donation to Farmers Market
Donated a weather radio to the Nowthen Farmers Market; Pilon was absent for the vote.
CM-8pCouncil Items — Threshing Show Booth
Approved renting a booth for $50 at the Threshing Show; Meyer and Olmon opposed.
CM-8qCouncil Items — Changing the official address to Nowthen MN
Changed the official address of the city buildings to Nowthen instead of Elk River.
CM-9Adjournment
Adjourned at 10:00 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Storm Water Pollution Prevention Program (MS4) annual public hearing
The council held the required annual public hearing for the City’s NPDES MS4 stormwater program to gather public comments on the adequacy of the Storm Water Pollution Prevention Program. No public comments were received, and the mayor closed the public hearing.
Agenda: PH-1. Speakers: Nelson, Schulz.
Generator for City Offices / Emergency Command Center
The engineer presented a quote package and requirements for a generator at the City Offices (a 60kw gas generator with enclosure). The council approved the specifications but directed that quotes be solicited for both 60kw and 80kw options to consider increased wattage.
Agenda: CM-4a. Motions: M-2. Speakers: Nelson, Olmon, Meyer.
Country Meadows drainage issues
Residents continued to raise concerns about high water in Country Meadows. The engineer described drainage infrastructure and two possible fixes—televising and repairing/replacing an existing 21" pipe, or digging an open channel (which would require easements). The council directed the engineer to study both options with costs capped at $3,000.
Agenda: CM-2, CM-4b. Motions: M-3. Speakers: Jeff Stevenson, Nelson, Meyer, Pilon, Olmon, Schulz.
Street study and development of a possible 5-year road plan
Council discussed long-term approaches to road, ditch, and culvert repairs, including whether to assess, bond, or tax for road work and the need to understand culvert condition and costs. Council voted to send the street study back to the Road and Bridge Committee for review and a possible five-year plan.
Agenda: CM-4c. Motions: M-4. Speakers: Nelson, Olmon, Schulz, Meyer, Glaze, Pilon, Ruppe.
Twins Grant planning (Park & Recreation)
Park and Recreation requested and received approval to hold a meeting on July 31, 2012 regarding the Twins Grant. Roles and responsibilities discussion was tabled until the July meeting.
Agenda: CM-6a, CM-6b. Motions: M-5. Speakers: Olmon, Meyer, Schulz.
Operational governance actions (contracts, policies, and scheduling)
Council approved several administrative items, including moving the August council meeting date, contracting prosecution services with Christian Peterson effective August 1, 2012 (with contingencies), entering a building official services contract with the City of St. Francis and authorizing the mayor to work out termination details with Rosevold Inspection Services, approving an RB’s Computer monitoring/remote access agreement (up to $50/month), adopting the Data Access Policy, and scheduling a budget workshop (July 19, 2012) and a Financial Management Plan workshop (June 28, 2012).
Agenda: CM-8a, CM-8b, CM-8d, CM-8e, CM-8f, CM-8g, CM-8m. Motions: M-7, M-8, M-11, M-12, M-13, M-14. Speakers: Meyer, Olmon, Schulz, Leistico, LaDoucer.
Audit services for 2012
Council approved the 2012 audit proposal from Michael Pofahl for $6,480.00.
Agenda: CM-8j. Motions: M-17. Speakers: Meyer, Schulz.
Emergency Management Plan approval
Council approved the Emergency Management Plan as presented by staff. The minutes note that Pilon was absent for the vote.
Agenda: CM-8n. Motions: M-18. Speakers: Olmon, Meyer.
Farmers Market donation and Threshing Show booth
Council approved donating a weather radio to the Farmers Market (with Pilon absent for the vote). Council also approved renting a $50 booth for the Threshing Show on a split vote, with Meyer and Olmon opposed.
Agenda: CM-8o, CM-8p. Motions: M-19, M-20. Speakers: Meyer, Schulz, Leistico, Olmon.
Changing the City buildings’ official address to Nowthen
Council approved changing the official address of the City buildings to Nowthen instead of Elk River.
Agenda: CM-8q. Motions: M-21. Speakers: Meyer, Schulz.
22 motions on the record. Split votes are highlighted.
M-1Meyer made a motion to approve the agenda as amended; Pilon seconded. All in favor; motion carried.
moved by Meyer, seconded by Pilon
All in favor
M-2Olmon made a motion to approve the specs, but to go out for quotes on both a 60kw and 80kw generator. Meyer seconded. All in favor; motion carried.
moved by Olmon, seconded by Meyer
All in favor
M-3Pilon made a motion for Nelson to do a study on the two options in an amount not to exceed $3,000; Olmon seconded. It was also stated that there could be trees buried in the location of where a possible drainage channel would be dug. All in favor; motion carried.
moved by Pilon, seconded by Olmon
All in favor
M-4Olmon made a motion to send this back to Road and Bridge for review and a possible 5 year plan; Meyer seconded. All in favor; motion carried.
moved by Olmon, seconded by Meyer
All in favor
M-5Meyer made a motion to approve a July 31, 2012 Park and Recreation Meeting; Schulz seconded. All in favor; motion carried.
moved by Meyer, seconded by Schulz
All in favor
M-6Pilon made a motion to approve the consent agenda; Meyer seconded. All in favor; motion carried.
moved by Pilon, seconded by Meyer
All in favor
M-7Meyer made a motion to move the August 14th Council meeting date to August 15, 2012: Olmon second. All in favor; motion carried.
moved by Meyer, seconded by Olmon
All in favor
M-8Meyer made a motion to contract prosecution services with Christian Peterson, effective August 1, 2012, unless Randall and Goodrich decide to terminate earlier and contingent upon a contract with Christian Peterson; Leistico seconded. All in favor; motion carried.
moved by Meyer, seconded by Leistico
All in favor
M-9Olmon made a motion to approve $12.00 per hour compensation for Dianne Wright for 13.5 hours a week with no benefits; Pilon seconded. All in favor; motion carried.
moved by Olmon, seconded by Pilon
All in favor
M-10Olmon made a motion to re-evaluate the part time employee wage structure during a workshop; Pilon seconded. All in favor; motion carried.
moved by Olmon, seconded by Pilon
All in favor
M-11Olmon made a motion to enter into the contract with the City of St. Francis and to delegate the authority to Mayor Schulz to work out the details of terminating the contract with Rosevold Inspection Services; Meyer seconded. All in favor; motion carried.
moved by Olmon, seconded by Meyer
All in favor
M-12Meyer made a motion to approve a Service Agreement Contract with RB's Computer for Monitoring and Remote Access in an amount not to exceed $50 per month; Olmon seconded. All in favor; motion carried.
moved by Meyer, seconded by Olmon
All in favor
M-13Olmon made a motion to approve the Data Access Policy, as presented by staff; Meyer seconded. All in favor; motion carried.
moved by Olmon, seconded by Meyer
All in favor
M-14Meyer made a motion to schedule a budget workshop for Thursday, July 19, 2012 at 1:00 PM; Olmon seconded. All in favor; motion carried.
moved by Meyer, seconded by Olmon
All in favor
M-15Meyer made a motion to table the discussion of chairs for the City Hall until funding sources have been identified; Olmon seconded. All in favor; motion carried.
moved by Meyer, seconded by Olmon
All in favor
M-16Pilon made a motion to table until further information is received; Schulz seconded. All in favor; Motion carried.
moved by Pilon, seconded by Schulz
All in favor
M-17Meyer made a motion to approve the 2012 Audit Proposal from Michael Pofahl in the amount of $6,480.00; Schulz seconded. All in favor; motion carried.
moved by Meyer, seconded by Schulz
All in favor
M-18Olmon made a motion to approve the Emergency Management Plan as presented by staff; Meyer seconded. Four in favor; motion carried. Pilon absent for the vote.
moved by Olmon, seconded by Meyer
M-19Meyer made a motion to donate a weather radio to the Farmers Market; Schulz seconded. All in favor; motion carried. Pilon absent for the vote.
moved by Meyer, seconded by Schulz
M-20Schulz made a motion to rent a booth for $50 at the Threshing Show; Leistico seconded. Three in favor; Meyer and Olmon opposed. Motion carried.
moved by Schulz, seconded by Leistico
M-21Meyer made a motion to officially change the address of the City buildings to Nowthen instead of Elk River; Schulz seconded. All in favor; motion carried.
moved by Meyer, seconded by Schulz
All in favor
M-22Schulz made a motion to adjourn the meeting at 10:00 PM; Meyer seconded. All in favor; motion carried.
moved by Schulz, seconded by Meyer
All in favor
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F-1
Engineering study of two Country Meadows drainage options (repair/replace 21" pipe vs. open channel), not to exceed amount.
expenditure · Country Meadow drainage issues
$3,000
outflow
F-2
Service agreement with RB's Computer for monitoring and remote access, not to exceed per month.
contract · Service Agreement wit RB's Computer
$50
outflow
F-3
Audit proposal from Michael Pofahl for the 2012 audit.
contract · 2012 Audit Proposal · FY 2012
$6,480
outflow
F-4
Approved hourly compensation rate for Dianne Wright (part-time), no benefits.
salary · Part Time Employee Compensation
$12
outflow
F-5
Rent a booth at the Threshing Show.
expenditure · Threshing Show Booth
$50
outflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Nelson said that the City tried a survey with the Sheriff's Contract previously and did not get great results.
— Nelson
What this is about
Recalls a prior attempt to survey residents (tied to the Sheriff’s Contract) that had poor participation/results.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Nelson stated that metal culverts have a life span of 20 years and they should be replaced when you do a road project. In 2002 we started requiring galvanized culverts which lasts a lot longer.
— Nelson
What this is about
References a 2002 policy change requiring galvanized culverts, relevant to current road/culvert planning.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
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