M001approve approve the meeting agenda as presented
moved by Binger, seconded by Brian
Passed
Voice vote; motion carried after amendment moving consent agenda item 1.4 to Council Item K.
Meetings
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Tuesday, February 14, 2017
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
The council approved limited HVAC research, tabled building-inspection and workshop-minutes issues, approved meeting recording plans, code-update work, City Hall repair quotes, Heritage Fest support, a chamber-newsletter assignment, and Resolution 17-06 accepting a donated warming shelter.
18 items as recorded in the packet and minutes.
1Call to order and Pledge of Allegiance
The regular City Council meeting opened with the Pledge of Allegiance.
Opening item; no council action other than proceeding with the meeting.
2Approve or amend meeting agenda
The council approved the meeting agenda after moving consent agenda item 1.4 to Council Item K.
Approved by voice vote after amendment.
3Sheriff's Office report
Lieutenant Heath gave the Anoka County Sheriff's Office report for January 2017, including 95 calls for service in Nowthen, five calls to Bar None, a Twin Lakes Park drug arrest, a phone-app texting warning, tax-season scam warnings, and a community outreach program called “socializing with the sheriff.”
Report only; no vote taken.
4Floor items
Resident Dan Williams spoke from the floor about the city clerk's title, the location and public notice of strategy meetings, staff workload and workplace respect, and broadband communication.
Public comment only; no vote taken during this item.
5Consent agenda
The council approved the consent agenda after item 1.4 had been moved to Council Item K.
Approved by voice vote; individual consent items were not identified in the transcript except item 1.4, which was removed to Council Item K.
6ACity Hall HVAC system
The council discussed the City Hall HVAC system, chimney/flue concerns, possible carbon monoxide testing, whether to replace one or two furnaces, and whether a single zoned system could serve the whole building. The council approved limited research and a recommendation, not to exceed $200.
Approved limited research and recommendation by voice vote.
6BBuilding official resignation and inspection services
The council discussed the building official resignation, St. Francis's expected 60-day contract cancellation notice, possible interim service, Metro West, and other options. The council tabled the item and separately directed staff to gather more information.
Discussion was tabled to the next workshop, with staff directed to gather additional information.
6CAudio and video recording of meetings for YouTube
The council approved a motion directing staff to report back with how all City Council, commission, and committee meetings would be audio/video recorded for YouTube.
Approved by voice vote.
6DMinutes for Thursday council meetings, workshops, and budget planning meetings
The council debated whether minutes or summary minutes should be published for Thursday workshops and budget planning meetings. The original motion was withdrawn, and the council voted to table the issue to gather additional information.
Original motion was withdrawn; issue tabled by voice vote.
6EUpdate city codes and policies
The council approved training staff to update city codes and policies, authorized software not to exceed $450, and authorized city planner time not to exceed six hours.
Approved by voice vote; transcript indicates at least one opposed voice but does not identify the voter.
6FCity Hall repairs and quotes
The council considered City Hall wall, trim, and window-area repairs and amended the motion so the immediate action was to obtain quotes for the repair work.
Approved getting quotes for City Hall repair work by voice vote.
6GCity Council Policy 1-1-11 and agenda-packet deadline
The council discussed packet-deadline language in City Council Policy 1-1-11. The proposed change was withdrawn, and the council gave direction to try a Thursday end-of-business deadline before workshops and track exceptions.
No formal motion carried; council direction was given for a trial approach.
6HItem H
Council Member Brian withdrew this item, saying more wording work was needed.
Withdrawn; the transcript does not identify the subject beyond item H.
6IHeritage Fest support
The council approved waiving facility fees for Heritage Fest, documenting repairs and staff/volunteer hours, requesting the 2016 tax return when complete, donating $2,500, and asking Heritage Fest to work with fire and sheriff representatives about possible volunteer hours.
Approved by voice vote.
6JCity update for chamber newsletter
The council approved having Council Member Brian develop information for the city update in the chamber newsletter.
Approved by voice vote.
6KDonation of warming shelter / Resolution 17-06
The council considered the donated warming shelter that had been moved from the consent agenda. After process concerns were discussed, the council approved Resolution 17-06 accepting the donation.
Approved Resolution 17-06 by voice vote; transcript indicates one opposed voice but does not identify the voter.
7Senior dinner kitchen setup and floor-curing concerns
The council discussed clearing the kitchen and setting up the hall for the senior dinner after refinishing the floor. No formal vote was taken on this housekeeping discussion.
Housekeeping discussion after Council Item K; no formal action recorded.
8Adjournment
The council adjourned the meeting.
Adjournment approved by voice vote.
What this meeting did about specific topics, organized by issue rather than by document.
City Hall HVAC system
The council reviewed the condition of the City Hall heating system, including old furnaces, possible chimney or flue concerns, carbon monoxide testing, and whether to replace equipment in kind or explore a single zoned system through the bearing wall. Rather than authorize a replacement, the council approved hiring Mr. Sher to do limited research and provide a recommendation, capped at $200.
Agenda: 6A. Motions: M003. Speakers: mayor, Brian, Binger, Rainville, Ricker, Andy.
Building official and inspection services
After learning that St. Francis planned to send a 60-day cancellation notice for the building official contract, the council discussed interim service, Metro West, Mr. Sher's proposal, and whether other neighboring cities might be options. The council tabled the main discussion to the next workshop and directed staff to gather the current St. Francis agreement, a Metro West quote, and information on other inspection-service options.
Agenda: 6B. Motions: M004, M005. Speakers: mayor, Corey, Brian, Binger, Rainville, Andy.
Meeting transparency, recordings, minutes, and packet timing
The council continued a broader discussion about making meetings easier for residents and council members to follow. It approved having staff report back on how to audio/video record all council, commission, and committee meetings for YouTube, tabled the question of publishing minutes or summary minutes for workshops and budget meetings, and gave informal direction to try getting agenda materials submitted by Thursday end of business before workshops while staff tracks exceptions.
Agenda: 6C, 6D, 6G. Motions: M006, M007. Speakers: Rainville, Brian, Binger, Ricker, Corey, mayor.
Updating city codes and policies
The council discussed that the city's codes and policies had not been fully updated for several years and whether staff, the planner, or an outside service should do the work. The council approved training staff to perform the update process, authorized software not to exceed $450, and allowed up to six hours of city planner time for training and review.
Agenda: 6E. Motions: M008. Speakers: Brian, Binger, Ricker, Rainville, mayor, Corey.
City Hall room repairs and senior dinner setup
The council considered repairs and improvements to the City Hall meeting room after floor work, including wall repairs under windows, painting, trim, curtains, chairs, tables, and what furniture should return. The final action was to get quotes for the repair work, while members also discussed making the kitchen usable for the next day's senior dinner and avoiding damage to the newly refinished floor.
Agenda: 6F, 7. Motions: M009. Speakers: Brian, Rainville, Ricker, Binger, mayor, Corey, Williams.
Heritage Fest support
The council approved support for Heritage Fest, including waiving facility fees, donating $2,500, having the committee coordinate documented repairs and volunteer hours, making the 2016 tax return available to the city when complete, and looking into whether fire or sheriff participation could be treated as volunteer or documented support.
Agenda: 6I. Motions: M010. Speakers: Brian, Rainville, Ricker, mayor.
City update for chamber newsletter
The council assigned Council Member Brian to prepare information for the city update in the chamber newsletter.
Agenda: 6J. Motions: M011. Speakers: Rainville, Brian.
A&B Welding warming shelter donation
The council debated the process used for accepting and placing a donated warming shelter from A&B Welding, with some members emphasizing the generosity and others objecting that the council had not discussed placement, costs, staffing, or use before the shelter appeared on city property. The council ultimately approved Resolution 17-06 accepting the donation, while noting that future large gifts should be brought to the council in a more organized way.
Agenda: 6K. Motions: M012. Speakers: Rainville, Ricker, Binger, mayor.
13 motions on the record. Split votes are highlighted.
M001approve approve the meeting agenda as presented
moved by Binger, seconded by Brian
Voice vote; motion carried after amendment moving consent agenda item 1.4 to Council Item K.
M002approve the consent agenda
moved by veter
Voice vote; motion carried.
M003engage uh Mr Sher to put together the research and recommendation um at a cost not to exceed $200 at his early as convenience
moved by mayor
Voice vote; motion carried.
M004table discussion to next next Workshop meeting
Voice vote; motion carried.
M005find out more information about um building inspectors and getting copies of the Consulting agreement from St Francis uh getting a quote from Metro West and researching what other area cities might do to for that to see if there's other options that we're not aware of at this time
moved by Brian
Voice vote; motion carried.
M006Council wishes that all city council commission and committee meetings be audio and video taped for placement on YouTube the council direct staff to report back at the March 9th and 14th city council meet Workshop meeting uh with a procedure as to how are all meetings will be taped for placement on YouTube
moved by Rainville
Voice vote; motion carried.
M007table
moved by Brian
Original motion was withdrawn; voice vote carried the motion to table.
M008for the city train city planner to train Lord in the process to update the city all city codes and policies with the most recent updates the updated document shall be published accordingly to keep all official copies current the website should also be updated as the code is changed when possible I would suggest replacing paper copies with electronic copies for ease of replacement I request authorization to purchase Adobe Acrobat not to exceed $450 from the general government software budget and for the city planner's time not to exceed 6 hours
moved by Brian
Voice vote; motion carried; transcript indicates at least one opposed voice but does not identify the voter.
M009to get quotes for the work to for the repairs to City Hall as referenced in the RCA
moved by Brian
Voice vote; motion carried.
M010have the Heritage Fest to to wave to wave the facility fees um for Heritage Fest uh and have the Heritage Fest committee work with the maintenance staff to complete the repairs that were documented last fall have City staff to document staff hour staff staff hours that are were for the Heritage Fest that the um 2016 tax return be available when they're when it be available to the city when it's when it when it is completed have the um Heritage Fest document their volunteer hours in total um have the city donate 20 $2,500 for towards a Heritage Fest and request that the heritage staff to work with the fire department Andor the sheriff for possible volunteer hours for the involvement with the sheriff and Fire Department in Heritage Fest
moved by Brian
Voice vote; motion carried.
M011that council member Brian develop the um information for the city update for the chamber newsletter
moved by Rainville
Voice vote; motion carried.
M012pass resolution 1706
moved by Binger
Voice vote; motion carried; transcript indicates one opposed voice but does not identify the voter.
M013attourney
moved by veter
Voice vote; meeting adjourned.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F001
Motion capped Mr. Sher's research and recommendation on the City Hall HVAC/chimney/bearing-wall options at not more than $200.
contract · City Hall HVAC research · FY 2017
$200
outflow
F002
During the HVAC research discussion, the hourly rate for Mr. Sher's time was discussed as $65 per hour.
rate · Building official hourly rate for HVAC research · FY 2017
$65
outflow
F003
Council Member Binger estimated that replacing one furnace might cost about $1,200 to $1,500; this is the lower end of that range and was not the amount ultimately approved.
estimate · Furnace replacement estimate · FY 2017
$1,200
outflow
Council approval status: not yet on record.
F004
Council Member Binger estimated that replacing one furnace might cost about $1,200 to $1,500; this is the upper end of that range and was not the amount ultimately approved.
estimate · Furnace replacement estimate · FY 2017
$1,500
outflow
Council approval status: not yet on record.
F005
The current St. Francis building official cost was described as about $50 per hour plus benefits and an administrative dollar.
rate · Current St. Francis building official cost · FY 2017
$50
outflow
Council approval status: not yet on record.
F006
The St. Francis contract discussion described a $1 administrative add-on.
fee · St. Francis administrative fee · FY 2017
$1
outflow
Council approval status: not yet on record.
F007
The St. Francis contract discussion described a benefits component of $10, in addition to the hourly and administrative amounts.
rate · St. Francis benefits component · FY 2017
$10
outflow
Council approval status: not yet on record.
F008
The council authorized purchase of Adobe Acrobat or appropriate software not to exceed $450 from the general government software budget as part of the city code/policy update work.
expenditure · General government software budget · FY 2017
$450
outflow
F009
The repair discussion began with a not-to-exceed $5,000 concept, but the final amended action was to get quotes rather than proceed with spending up to that amount.
estimate · City Hall repairs · FY 2017
$5,000
outflow
F010
A donation held by the Lions organization was described as “a little over $800” toward the City Hall room work; amount recorded here as the approximate base figure mentioned.
donation · Lions donation for City Hall room work · FY 2017
$800
inflow
Council approval status: not yet on record.
F011
The council approved donating $2,500 toward Heritage Fest.
donation · Heritage Fest donation · FY 2017
$2,500
outflow
F012
A council member estimated the donated warming shelter probably cost $25,000 to $30,000; this entry is the lower end of that estimate.
asset_value · Warming shelter donated asset value estimate · FY 2017
$25,000
inflow
F013
A council member estimated the donated warming shelter probably cost $25,000 to $30,000; this entry is the upper end of that estimate.
asset_value · Warming shelter donated asset value estimate · FY 2017
$30,000
inflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
we discussed this at the uh at the workshop think there was a uh some discussion certainly of of investigating what it would take to combine into one system
— mayor
What this is about
Prior workshop discussion of the City Hall HVAC issue and possible single-system approach.
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I think this originally started was because we had our furnace repaired and it was brought up that our our flu or chimney may be leaking it may be cracked
— Binger
What this is about
How the HVAC issue began with a furnace repair and possible flue or chimney problem.
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after their workshop yesterday he had indicated to me that um the plan is that St Francis is is going to submit um a 60-day notice to cancel the contract with the city of nden
— Corey
What this is about
Prior St. Francis workshop and discussions about cancelling the building inspection contract.
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as discussed at the workshop and advised by our attorney we are and I doing what we are required by state statute for meeting minutes
— Ricker
What this is about
Prior attorney advice on the minimum legal requirements for meeting minutes.
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we've never moved things from our Workshop right to the consent until this month this is the very first time we ever done that
— Ricker
What this is about
First-time movement of workshop items directly to the consent agenda.
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I guess in light of learning just tonight that we haven't updated them since 2012 which is unfortunate obviously
— Ricker
What this is about
City code and policy updates had not been done since 2012.
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we've purchased those boards in May we've known since before we purchased boards and talked about uh an initial skating surface which evolved into a skating rink with boards that that was something we were going to need
— Rainville
What this is about
Past purchase of skating rink boards and longstanding discussion of needing a shelter for the skating area.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
City Council Meeting — 2017-02-14 CC Minutes (2017-02-14)
Minutes · 2017-02-14
17 pages
Meeting recording
YouTube
Transcript · 663 segments · 1:41:40
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.