Agenda spine

10 items as recorded in the packet and minutes.

1. A0Called to Order

   Meeting called to order at 7pm (per minutes).

   No action
   p. 1↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)Chair Ames called the meeting to order at 7pm

2. A1Pledge of Allegiance

   Pledge was recited (per minutes and transcript).

   No action
   p. 1↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)Those assembled recited the Pledge of Allegiance.0:02↗i pledge allegiance to the light of the united states of america and to the republic for which it stands one nation under god indivisible with

3. A2Roll Call

   Roll call taken; Commissioner Schiller absent (per minutes).

   No action
   p. 1↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)Present: Commissioners Bies, Carlson, Haapala, Jorgenson, Pearo, Also Present: City Council Liaison Mayor Pilon, Planner Stockman, Interim City Administrator Boyles Absent: Commissioner Schiller0:26↗i'll take the roll call for tonight chairman ames here commissioner base here uh commissioner carlson here commissioner happily here commissioner jorgensen yeah commissioner pearl here commissioner sheldon he's absent uh planner stockman here okay and mayor ben here

4. A3Approve/Amend tonight's meeting agenda of November 23, 2021

   Agenda amendment to reflect that a public hearing is part of the meeting and to remove approval of the October 26, 2021 minutes.

   Agenda amended; motion carried (per minutes).

   Approved
   p. 1↗Meeting Planning and Zoning Commission Meeting — Agenda Packet (2021-11-23)· Approve/Amend tonight's meeting agenda of November 23, 2021. · Approve/Amend meeting minutes of October 26, 2021.p. 1↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)MOTION BY CHAIR AMES SECOND BY BIES TO AMEND THE AGENDA TO REFLECT THE FACT THAT A PUBLIC HEARING PART OF TONIGHTS MEETING AND WITH REMOVAL OF APPROVAL OF THE OCTOBER 26, 2021, MINUTES. MOTION CARRIED SIX AYES.

5. A4Approve/Amend meeting minutes of October 26, 2021

   Removed from this meeting’s agenda per agenda-amendment motion.

   Removed from agenda (per minutes).

   No action
   p. 1↗Meeting Planning and Zoning Commission Meeting — Agenda Packet (2021-11-23)· Approve/Amend meeting minutes of October 26, 2021.p. 1↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)MOTION BY CHAIR AMES SECOND BY BIES TO AMEND THE AGENDA TO REFLECT THE FACT THAT A PUBLIC HEARING PART OF TONIGHTS MEETING AND WITH REMOVAL OF APPROVAL OF THE OCTOBER 26, 2021, MINUTES.

6. 1Woodhaven Preliminary and Final Plat - Old Viking Blvd. at Cleary Road (PID 23-33-25-24-0001 and 23-33-25-13-0002) Proposed nine (9) lot plat on 47.48 acres

   Public hearing and commission action on Woodhaven preliminary and final plat.

   Approved by motion; public hearing opened and closed (per minutes).

   • Woodhaven plat
   • trail easement
   • driveways / shared access
   • wetlands

   Approved
   p. 1↗Meeting Planning and Zoning Commission Meeting — Agenda Packet (2021-11-23)1. 7:00 PM: Woodhaven Preliminary and Final Plat - Old Viking Blvd. at Cleary Road. (PID 23-33-25- 24-0001 and 23-33-25-13-0002) Proposed nine (9) lot plat on 47.48 acres.p. 1↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)2\. PUBLIC HEARING TO CONSIDER A PRELIMINARY AND FINAL PLAN FOR WOODHAVEN LOCATED AT OLD VIKING BOULEVARD AND CLEARY ROADp. 2↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)MOTION BY CHAIR AMES SECOND BY JORGENSON TO APPROVE BOTH THE PRELIMINARY AND FINAL PLAT FOR WOODHAVEN IN ACCORDANCE WITH THE RECOMMENDATIONS OF THE CITY PLANNER, ENGINEER AND FROM PUBLIC HEARING. MOTION CARRIED, SIX AYES.

7. 2Discussion - Commercial/Industrial Architectural Standards Discuss possible ordinance changes applicable to business uses

   Discussion of separation-of-uses concepts and self-storage ordinance examples (Coon Rapids and Otsego), and direction for planner to bring back proposed performance/architectural standards.

   Discussion only; planner to bring back proposed performance and architectural standards for next meeting (per minutes).

   • commercial/industrial standards
   • zoning ordinance
   • self-storage

   Discussion only
   p. 1↗Meeting Planning and Zoning Commission Meeting — Agenda Packet (2021-11-23)2. 7:30 PM: Discussion - Commercial/Industrial Architectural Standards Discuss possible ordinance changes applicable to business uses.p. 2↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)Planner Stockman stated that the city adopted a moratorium on commercial/industrial development to allow time for a review of the city's zoning ordinance as it relates to business uses. ... The essential question is does the city regulate through separation standards or instead use performance criteria as it has histor…p. 3↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)that the city planner would bring back proposed performance and architectural standards for commission consideration at the next meeting.

8. 3Cancellation of December meeting

   December meeting cancelled by motion (per minutes).

   Approved
   p. 1↗Meeting Planning and Zoning Commission Meeting — Agenda Packet (2021-11-23)3. Cancellation of December meeting.p. 3↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)MOTION BY PLANNING COMMISSIONER BIES SECOND BY PEARO TO CANCEL THE DECEMBER MEETING IN LIGHT OF THE HOLIDAYS AND LACK OF AGENDA ITEMS MOTION CARRIED SIX AYES.

9. 4Upcoming Projects at January Meeting: Toft 2nd Addition Preliminary Plat - 7 industrial lots, 8 residential lots

   Upcoming item noted; January meeting also to include election of chair and vice chair.

   Listed as upcoming; no action taken at this meeting (per minutes and agenda).

   • Toft 2nd Addition

   Discussion only
   p. 1↗Meeting Planning and Zoning Commission Meeting — Agenda Packet (2021-11-23)Upcoming Projects at January Meeting: · Toft 2nd Addition Preliminary Plat - 7 industrial lots, 8 residential lotsp. 3↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)5\. POTENTIAL UPCOMING PROJECTS FOR JANUARY MEETING Toft Second Addition Preliminary Plat for seven industrial and eight residential lots. The chair reminded the commission that the January Meeting will include election of chair and vice chair.

10. A5Motion to Adjourn

    Adjourned at 8:51pm by motion (per minutes).

    Approved
    p. 1↗Meeting Planning and Zoning Commission Meeting — Agenda Packet (2021-11-23)Motion to Adjournp. 3↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)MOTION BY COMMISSIONER JORGENSON SECOND BY HAAPALA TO ADJOURN THE MEETING. MOTION CARRIED FIVE AYES. The meeting adjourned at 8:51pm.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Woodhaven preliminary and final plat (Old Viking Boulevard and Cleary Road)

  The commission held a public hearing on the proposed nine-lot Woodhaven subdivision and heard comments about traffic/road capacity and trails, as well as neighborhood concerns about the Potassium Street cul-de-sac easement and whether a trail easement along Potassium should be vacated. After discussion of wetlands, right-of-way/snow storage, shared access/driveway setbacks, and future trail considerations along Old Viking, the commission approved both the preliminary and final plat in accordance with the planner and engineer recommendations and the public hearing record.

  Agenda: 1. Motions: M2. Speakers: Ames, Stockman, Jim Brown, Eric Foss, Pilon.

• Commercial/industrial architectural standards and self-storage ordinance concepts

  The commission discussed possible zoning ordinance changes tied to the city’s moratorium on commercial/industrial development, including the idea of separating like uses and examples from Coon Rapids and Otsego regarding self-storage definitions and performance standards. The minutes reflect that the city attorney was consulted and raised concerns about potential discrimination and litigation risk, and the commission’s discussion focused on whether to use separation standards versus performance criteria, with the planner to bring back proposed performance and architectural standards for consideration at the next meeting.

  Agenda: 2. Speakers: Stockman.

• December 2021 meeting cancellation

  The commission voted to cancel the December meeting due to the holidays and lack of agenda items.

  Agenda: 3. Motions: M3. Speakers: Bies, Pearo.

Motions and votes

4 motions on the record. Split votes are highlighted.

• M1MOTION BY CHAIR AMES SECOND BY BIES TO AMEND THE AGENDA TO REFLECT THE FACT THAT A PUBLIC HEARING PART OF TONIGHTS MEETING AND WITH REMOVAL OF APPROVAL OF THE OCTOBER 26, 2021, MINUTES. MOTION CARRIED SIX AYES.

  moved by CHAIR AMES, seconded by BIES

  Passed

  MOTION CARRIED SIX AYES.

  p. 1↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)MOTION BY CHAIR AMES SECOND BY BIES TO AMEND THE AGENDA TO REFLECT THE FACT THAT A PUBLIC HEARING PART OF TONIGHTS MEETING AND WITH REMOVAL OF APPROVAL OF THE OCTOBER 26, 2021, MINUTES. MOTION CARRIED SIX AYES.

• M2MOTION BY CHAIR AMES SECOND BY JORGENSON TO APPROVE BOTH THE PRELIMINARY AND FINAL PLAT FOR WOODHAVEN IN ACCORDANCE WITH THE RECOMMENDATIONS OF THE CITY PLANNER, ENGINEER AND FROM PUBLIC HEARING. MOTION CARRIED, SIX AYES.

  moved by CHAIR AMES, seconded by JORGENSON

  Passed

  MOTION CARRIED, SIX AYES.

  p. 2↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)MOTION BY CHAIR AMES SECOND BY JORGENSON TO APPROVE BOTH THE PRELIMINARY AND FINAL PLAT FOR WOODHAVEN IN ACCORDANCE WITH THE RECOMMENDATIONS OF THE CITY PLANNER, ENGINEER AND FROM PUBLIC HEARING. MOTION CARRIED, SIX AYES.

• M3MOTION BY PLANNING COMMISSIONER BIES SECOND BY PEARO TO CANCEL THE DECEMBER MEETING IN LIGHT OF THE HOLIDAYS AND LACK OF AGENDA ITEMS MOTION CARRIED SIX AYES.

  moved by BIES, seconded by PEARO

  Passed

  MOTION CARRIED SIX AYES.

  p. 3↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)MOTION BY PLANNING COMMISSIONER BIES SECOND BY PEARO TO CANCEL THE DECEMBER MEETING IN LIGHT OF THE HOLIDAYS AND LACK OF AGENDA ITEMS MOTION CARRIED SIX AYES.

• M4MOTION BY COMMISSIONER JORGENSON SECOND BY HAAPALA TO ADJOURN THE MEETING. MOTION CARRIED FIVE AYES.

  moved by JORGENSON, seconded by HAAPALA

  Passed

  MOTION CARRIED FIVE AYES.

  p. 3↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)MOTION BY COMMISSIONER JORGENSON SECOND BY HAAPALA TO ADJOURN THE MEETING. MOTION CARRIED FIVE AYES.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• F1

  Woodhaven major subdivision (preliminary & final plat) application: total amount due and amount paid shown as $2,400.

  fee · Woodhaven application fees/escrow

  $2,400

  inflow

  Council approval status: not yet on record.

  p. 5↗Meeting Planning and Zoning Commission Meeting — Agenda Packet (2021-11-23)Total Amount Due: $ $2,400 Amt. Paid: $ 2,400

• F2

  Park dedication fee referenced in Woodhaven materials as "$2,000/lot".

  fee · Park dedication (rate per lot)

  $2,000

  inflow

  Council approval status: not yet on record.

  p. 5↗Meeting Planning and Zoning Commission Meeting — Agenda Packet (2021-11-23)Park Dedication Fee: <td>$2000/lot</td>p. 8↗Meeting Planning and Zoning Commission Meeting — Agenda Packet (2021-11-23)Section 10-3-8 requires a cash contribution of $2,000/lot for park dedication plus $500/lot for trail dedication.

• F3

  Trail dedication fee referenced in Woodhaven materials as "$500/lot".

  fee · Trail dedication (rate per lot)

  $500

  inflow

  Council approval status: not yet on record.

  p. 5↗Meeting Planning and Zoning Commission Meeting — Agenda Packet (2021-11-23)Trail Dedication Fee: <td>$500/lot</td>p. 8↗Meeting Planning and Zoning Commission Meeting — Agenda Packet (2021-11-23)Section 10-3-8 requires a cash contribution of $2,000/lot for park dedication plus $500/lot for trail dedication.

• F4

  Woodhaven findings/recommendation states park and trail dedication: "$2,000/lot for park dedication and $500/lot for trail dedication x 9 lots = $22,500".

  fee · Park + trail dedication (total for 9 lots, per findings)

  $22,500

  inflow

  Council approval status: not yet on record.

  p. 28↗Meeting Planning and Zoning Commission Meeting — Agenda Packet (2021-11-23)Park and trail dedication shall be provided as follows: $2,000/lot for park dedication and $500/lot for trail dedication x 9 lots = $22,500 unless the City Council requires other means of park/trail dedication.

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• The City Council adopted a moratorium on commercial and industrial development to allow time for review of the City's zoning ordinance as it relates to architectural standards for business uses.

  What this is about
  Recalls the prior City Council moratorium adopted for commercial/industrial development to allow zoning-ordinance review.

  p. 30↗Meeting Planning and Zoning Commission Meeting — Agenda Packet (2021-11-23)The City Council adopted a moratorium on commercial and industrial development to allow time for review of the City's zoning ordinance as it relates to architectural standards for business uses.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• The city attorney has been consulted and has concerns about such standards discriminating over some properties over others and the potential for litigation.

  What this is about
  Recalls prior consultation with the city attorney about legal defensibility and litigation risk of separation-of-uses standards.

  p. 2↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)The city attorney has been consulted and has concerns about such standards discriminating over some properties over others and the potential for litigation.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• She indicated that there are two general types of separation of uses: 1. Separating regulated uses like group homes, towers, or junkyards from protected uses like residential subdivisions, churches or parks and playgrounds. 2. The second type of separation is one regulated use from the other.

  — Stockman

  What this is about
  References prior discussion/research framing 'separation of uses' in two types, for use in future ordinance drafting.

  p. 2↗Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)She indicated that there are two general types of separation of uses: 1. Separating regulated uses like group homes, towers, or junkyards from protected uses like residential subdivisions, churches or parks and playgrounds. 2. The second type of separation is one regulated use from the other.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

Sources

Every document and recording archived for this meeting.

• Document

  Meeting Planning and Zoning Commission Meeting — Minutes (2021-11-23)

  Minutes · 2021-11-23

  3 pages

  ↗
• Document

  Meeting Planning and Zoning Commission Meeting — Agenda Packet (2021-11-23)

  Packet · 2021-11-23

  49 pages

  ↗
• Video

  Meeting recording

  YouTube

  Transcript · 603 segments · 1:47:42

  ↗