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Tuesday, February 13, 2018
Agenda
Not posted
What was on the agenda.
One-line summary
Council approved Bill’s Superette’s expansion CUPs (with a tree-replacement escrow to be finalized), adopted two ordinances (park/trail dedication fee clarification and code-enforcement process), approved consent items including bills and a land purchase offer, advanced two road-project feasibility resolutions and hearing dates, approved gravel/dust-control plans, transferred funds to several capital-related accounts, and tabled the Uhde lot split/CUP to March pending attorney review and a needed variance; a proposed 3% COLA for full-time staff failed 2–3.
26 items as recorded in the packet and minutes.
0Call to order / meeting basics
Council meeting at City Hall; Allegiance; clerk reads meeting policy.
Agenda packet lists these timing items; minutes do not separately record action.
A1Approve/amend the meeting agenda
Amended to pull consent agenda item 4.1.9 (Funding for Capital Improvement Projects) and move it to 5.f; agenda approved by motion.
1Sheriff's Report
Report of Sheriff services for January 2018.
Report presented; no motion recorded.
2Floor Items (public comment)
Public comments and presentations.
Included an intent to purchase Burns Town Center lot and extended public comments about a newspaper article and city governance.
3aPlanning & Zoning: Gary Uhde CUP for lot split / flag lot (6080 Gypsy Valley Road)
Conditional Use Permit to allow subdivision of a ~20-acre lot into two parcels at 6080 Gypsy Valley Road.
Tabled to March 2018 meeting; staff stated a variance would also be needed.
3bPlanning & Zoning: Grant Rademacher / Bill’s Superette CUPs (8077 Viking Blvd)
CUP for expansion of motor fuel facility and CUP to vary parking lot setback (diesel pump island/drive lane improvements).
Approved by motion; motion amended to include working with applicant on final escrow amount for replacement of trees being removed.
3cPlanning & Zoning: Ordinance 2018-01 (park & trail dedication fees)
Amend Chapter 10 to clarify park and trail dedication fees apply to newly established (net) lots, not parcels with existing homes/principal structures.
Adopted by motion.
3dPlanning & Zoning: Ordinance 2018-02 (administrative enforcement pre-letter)
Amend Chapter 1, Section 5 (Administrative Enforcement) to require/process a letter to properties with code violations/suspected violations before an administrative notice or citation.
Adopted by motion.
3ePlanning & Zoning: Schedule Comp Plan Meeting/Workshop
Schedule comprehensive plan meeting/workshop.
No date scheduled at this meeting.
4.1.1Consent agenda: approve workshop/meeting minutes (Dec 7, Jan 4 workshops; Dec 12 council meeting)
Approved as part of consent agenda items 1.1 to 1.8.
4.1.2Consent agenda: Financial Report
Approved as part of consent agenda items 1.1 to 1.8.
4.1.3Consent agenda: Approve audited bills (claims #572–#612) plus net distributions (Jan 8 and Jan 22, 2018)
Approved as part of consent agenda items 1.1 to 1.8 (minutes list claims through #612). Packet includes a list totaling claims through #615.
4.1.4Consent agenda: Resolution 2018-06 (official newspaper)
Designate the city's official newspaper (noted in minutes as Anoka County Union/Herald).
Approved as part of consent agenda items 1.1 to 1.8.
4.1.5Consent agenda: approve 2018 SafeAssure contract
Annual OSHA/safety training and support contract (SafeAssure Consultants, Inc.).
Approved as part of consent agenda items 1.1 to 1.8.
4.1.6Consent agenda: use of baseball field at Nowthen Memorial Park (Nowthen Knights)
Approve use of baseball field; Knights maintain field in lieu of payment (May 14–July 31, 2018).
Approved as part of consent agenda items 1.1 to 1.8.
4.1.7Consent agenda: offer to purchase Lot 1, Block 2, Burns Town Center for $78,400 (Justin Sundell / Newport Land Group LLC)
Accept intent/offer to purchase city lot for $78,400 (nonbinding letter of intent in packet).
Approved as part of consent agenda items 1.1 to 1.8.
4.1.8Consent agenda: purchase of a used pup-trailer (belly dump trailer)
Approve purchase/shipping/modifications for used belly dump pup trailer (RCA in packet).
Approved as part of consent agenda items 1.1 to 1.8.
4.1.9Consent agenda: Funding for Capital Improvement Projects
Item removed from consent and discussed/acted on as Council item 5.f.
Removed from consent agenda and taken up under item 5.f, where it was approved by motion.
5aCouncil item: Resolution 2018-04 (Pinnaker Lake Estates road project feasibility & hearing)
Receive feasibility report and call a public hearing; hearing scheduled for March 20, 2018 at 7:00 PM.
Resolution adopted; public improvement hearing scheduled.
5bCouncil item: Resolution 2018-05 (Old Viking Blvd road project feasibility & hearing)
Receive feasibility report and call a public hearing; hearing scheduled for March 20, 2018 at 8:00 PM.
Resolution adopted; public improvement hearing scheduled.
5cCouncil item: Annual COLA increase (3% COLA for full-time staff)
Proposed 3% COLA; motion amended to take effect next week; motion failed 2–3.
Minutes: 'Two in favor of Bettinger's motion; Pilon, Breyen and Rainville opposed. Motion failed.'
5dCouncil item: 2018 Proposed Gravel Plan and Dust Control Plan
Approve plan; authorize quotes and work within budget; require staff-set deadline for quotes; quotes opened by staff.
Approved by motion as amended.
5eCouncil item: Deputy Clerk position opening
Interview team to compile list of applicants to interview.
Administrative update only; no motion recorded.
5fCouncil item: Funding for Capital Improvements (transfers; create Building Capital Improvement Fund)
Transfers from General Fund to Road Improvement Fund, Road Equipment Fund, Building Capital Improvement Fund (created), and Park Equipment Fund.
Approved by motion; amount included an additional $10,000 to Building Capital Improvement Fund compared with earlier RCA memo ($40,000 vs $30,000).
6Introduction of new items
No new items presented.
7Adjourn
Adjourned at 8:03 PM by motion.
What this meeting did about specific topics, organized by issue rather than by document.
Gary Uhde lot split / flag lot CUP at 6080 Gypsy Valley Road
The Council considered Gary Uhde’s request for a Conditional Use Permit related to splitting a roughly 20-acre parcel at 6080 Gypsy Valley Road into two parcels, but tabled the item to the March 2018 meeting after receiving an email that Mr. Uhde was fine with waiting for the city attorney to review the easement agreement. Staff also said Mr. Uhde would need to apply for a variance and that he was not getting approval of the lot split until the variance is approved.
Agenda: 3a. Motions: M2. Speakers: Rainville, Pilon, Stockman.
Bill’s Superette expansion / Rademacher CUPs and tree-replacement escrow
The Council approved two Conditional Use Permits for Bill’s Superette at 8077 Viking Blvd—one for expansion of the motor fuel facility (including a diesel pump island) and one to vary from the five-foot parking lot setback. During the motion, the Council discussed how to document and manage tree replacement related to tree removal on City property, and amended the approval to require working with the applicant on a final escrow amount for replacement of the trees being removed.
Agenda: 3b. Motions: M3, M4. Speakers: Breyen, Bettinger, Stockman, Pilon.
Park and trail dedication fee clarification (Ordinance 2018-01)
The Council adopted Ordinance 2018-01, amending Chapter 10 of the City Code to clarify that park and trail dedication cash fees apply to the net increase of lots created in subdivisions that contain an existing residence or principal structure, rather than also charging the parcel that already has the existing home/structure.
Agenda: 3c. Motions: M5. Speakers: Rainville, Bettinger.
Code enforcement pre-letter process (Ordinance 2018-02)
The Council adopted Ordinance 2018-02, amending Chapter 1, Section 5 of the City Code (Administrative Enforcement) to add procedural requirements for issuing a letter to property owners with code violations or suspected code violations before issuing an administrative notice or citation.
Agenda: 3d. Motions: M6. Speakers: Rainville, Breyen.
Burns Town Center lot sale (Lot 1, Block 2) to Newport Land Group / Justin Sundell
Justin Sundell presented an intent to purchase Lot 1, Block 2 in Burns Town Center for $78,400 and said the building would be strictly for office use with no on-site storage. The offer to purchase for $78,400 was then approved as part of the consent agenda.
Agenda: 2, 4.1.7. Motions: M7. Speakers: Justin Sundell.
Official newspaper designation (Resolution 2018-06)
As part of the consent agenda, the Council adopted Resolution 2018-06 designating the city’s official newspaper; the minutes specify it as the “Anoka County Union/Herald.” The meeting packet includes rate comparisons and a resolution form for the designation.
Agenda: 4.1.4. Motions: M7.
Pinnaker Lake Estates road overlay project (Resolution 2018-04)
The Council adopted Resolution 2018-04 receiving the feasibility report for the Pinnaker Lake Estates road project and scheduled the Public Improvement Hearing for March 20, 2018 at 7:00 PM. The packet includes feasibility documentation estimating the project cost and describing the proposed 2-inch bituminous overlay improvements.
Agenda: 5a. Motions: M8. Speakers: Breyen, Bettinger.
Old Viking Boulevard road overlay project (Resolution 2018-05)
The Council adopted Resolution 2018-05 receiving the feasibility report for the Old Viking Boulevard road project and scheduled the Public Improvement Hearing for March 20, 2018 at 8:00 PM. The feasibility report in the packet describes a 2-inch bituminous overlay and provides an estimated total project cost.
Agenda: 5b. Motions: M9. Speakers: Breyen, Bettinger.
2018 Gravel Plan and Dust Control Plan (quotes and work within budget)
The Council approved the 2018 Proposed Gravel Plan and Dust Control Plan and authorized Glaze to get quotes and proceed with graveling and dust control within the budgeted amounts. The motion was amended so that staff will set a deadline date and time for quotes to be submitted to City offices and that staff will open them.
Agenda: 5d. Motions: M11, M12. Speakers: Bettinger, Rainville.
Capital improvement funding transfers and creation of Building Capital Improvement Fund
After pulling the item from the consent agenda, the Council approved transfers from the General Fund: $36,854.34 to the Road Improvement Fund, $36,854.34 to the Road Equipment Fund, $40,000 to a Building Capital Improvement Fund (approved to be created), and $12,500 to the Park Equipment Fund. The minutes note an added $10,000 for the building fund to cover potential stormwater drainage improvements at Nowthen Memorial Park or other needs.
Agenda: 5f, 4.1.9. Motions: M13. Speakers: Breyen, Bettinger.
Proposed 3% COLA increase for full-time staff
The Council debated a proposed 3% COLA for full-time city staff, including discussion about timing under administrative policy and the difference between a one-time payment and a permanent wage increase, and then voted it down. The minutes record two votes in favor (Bettinger and Reighard) and three opposed (Pilon, Breyen, and Rainville), so the motion failed 2–3.
Agenda: 5c. Motions: M10. Speakers: Bettinger, Reighard, Breyen, Rainville, Pilon.
14 motions on the record. Split votes are highlighted.
M1Breyen made a motion to approve the amended agenda; Rainville seconded. All in favor; motion carried.
moved by Breyen, seconded by Rainville
All in favor; motion carried.
M2Rainville made a motion to table the request by Gary Uhde until the March 2018 meeting, given the email received today stating that Mr. Uhde is fine with tabling the project until the attorney has a chance to review the easement agreement; Pilon seconded.
moved by Rainville, seconded by Pilon
All in favor; motion carried.
M3Breyen made a motion to approve the CUP for the expansion of a Motor Fuel Facility in the C-1 District and a CUP to vary from the 5-foot parking lot setback; Bettinger seconded.
moved by Breyen, seconded by Bettinger
All in favor; motion carried.
M4Breyen amended his motion to include working with Rademacher on a final escrow amount for replacement of the trees being removed; Bettinger seconded. All in favor; motion carried.
moved by Breyen, seconded by Bettinger
All in favor; motion carried.
M5Rainville made a motion to adopt Ordinance 2018-01; Bettinger seconded. All in favor; motion carried.
moved by Rainville, seconded by Bettinger
All in favor; motion carried.
M6Rainville made a motion to adopt Ordinance 2018-02; Breyen seconded. All in favor; motion carried.
moved by Rainville, seconded by Breyen
All in favor; motion carried.
M7Rainville made a motion to approve Consent Agenda items 1.1 to 1.8; Breyen seconded. All in favor; motion carried. Motion carried.
moved by Rainville, seconded by Breyen
All in favor; motion carried.
M8Breyen made a motion to adopt Resolution 2018-04 and to schedule the Public Improvement Hearing for March 20, 2018 at 7:00 PM; Bettinger seconded. All in favor; motion carried.
moved by Breyen, seconded by Bettinger
All in favor; motion carried.
M9Breyen made a motion to adopt Resolution 2018-05 and to schedule the Public Improvement Hearing for March 20, 2018 at 8:00 PM; Bettinger seconded. All in favor; motion carried.
moved by Breyen, seconded by Bettinger
All in favor; motion carried.
M10Bettinger made a motion to approve giving the full time City staff a 3% COLA increase; Reighard seconded.
moved by Bettinger, seconded by Reighard
M11Bettinger made a motion to approve the 2018 Proposed Gravel Plan and Dust Control Plan and to approve Glaze to get quotes and that the quotes be kept on file at the City offices and that Glaze can move forward with the graveling and dust control within in the budgeted amounts; Rainville seconded.
moved by Bettinger, seconded by Rainville
All in favor of Bettinger's motion; motion carried.
M12Bettinger amended his motion to include that staff put a deadline date and time of when the quotes need to be brought to the City Offices. Then they will be opened by staff.
moved by Bettinger
All in favor of Bettinger's motion; motion carried.
M13Breyen made a motion to transfer, from the General Fund, $36,854.34 to the Road Improvement Fund; $36,854.34 to the Road Equipment Fund; $40,000 to the Building Capital Improvement Fund (which is approved to be created); and $12,500 to the Park Equipment Fund; Bettinger seconded.
moved by Breyen, seconded by Bettinger
All in favor of Breyen's motion; motion carried.
M14Rainville made a motion to adjourn the meeting at 8:03 PM; Bettinger seconded. All in favor; motion carried
moved by Rainville, seconded by Bettinger
All in favor; motion carried.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Offer/intent to purchase Lot 1, Block 2, Burns Town Center.
asset_value
$78.4
inflow
F2
2018 SafeAssure contract amount requested/identified in packet.
contract · FY 2018
$1,499.49
outflow
F3
Total for selected claims in claims history report (claims #572–#615 shown in packet).
expenditure · audited_bills
$97,714.94
outflow
Council approval status: not yet on record.
F4
Anoka County Treasurer, '1st Qtr 2018 Sheriff'sf Contrac' claim #576.
expenditure · audited_bills · FY 2018
$59,442
outflow
Council approval status: not yet on record.
F5
Audit invoice paid: 'Michael Pofahl, CPA' '2017 Audit' claim #606.
expenditure · audited_bills · FY 2017
$2,550
outflow
Council approval status: not yet on record.
F6
The Planning Company LLC planning services (January 18) claim #615.
expenditure · audited_bills
$25,558
outflow
Council approval status: not yet on record.
F7
Pup-trailer total cost requested in RCA (purchase + shipping + modifications).
contract · FY 2018
$25,832
outflow
F8
Pinnaker Lake Estates road project estimated total cost in feasibility report (packet).
estimate · feasibility_estimate
$146,500
unknown
F9
Resolution 2018-04 states estimated total cost $149,000 (packet resolution text).
estimate · feasibility_estimate
$149,000
unknown
F10
Old Viking Boulevard overlay project estimated total cost in feasibility report (packet).
estimate · feasibility_estimate
$533,280
unknown
F11
Resolution 2018-05 states estimated total cost $533,000 (packet resolution text).
estimate · feasibility_estimate
$533,000
unknown
F12
Approved 2018 gravel budget cited in RCA.
budget · roads_budget · FY 2018
$52,000
outflow
F13
Approved 2018 dust control budget cited in RCA.
budget · roads_budget · FY 2018
$32,000
outflow
F14
Transfer from General Fund to Road Improvement Fund.
transfer · capital_transfers · FY 2018
$36,854.34
transfer
F15
Transfer from General Fund to Road Equipment Fund.
transfer · capital_transfers · FY 2018
$36,854.34
transfer
F16
Transfer from General Fund to Building Capital Improvement Fund (created).
transfer · capital_transfers · FY 2018
$40,000
transfer
F17
Transfer from General Fund to Park Equipment Fund.
transfer · capital_transfers · FY 2018
$12,500
transfer
F18
Packet memo describes a proposed $30,000 building capital improvement transfer; minutes record $40,000 approved.
transfer · capital_transfers · FY 2018
$30,000
transfer
Council approval status: not yet on record.
F19
Not a dollar figure; placeholder excluded. (This entry should not exist, but kept empty by schema constraints.)
other
$3
unknown
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Reighard said the policy also states that the reviews were supposed to be done in November and that was never done. Basically we are playing catch up.
— Reighard
What this is about
Recalling that employee reviews were supposed to be completed in November under existing policy, in the context of timing a COLA increase.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Bettinger said that the funds are there. This was brought up at budget time and nobody seemed to want to discuss it. It has been brought up multiple times.
— Bettinger
What this is about
Recalling prior budget-time discussions about funding for employee raises/COLA.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Pilon said they talked about it at the workshop and it sounds good when you say 10 1/2 years, but he thinks context is necessary.
— Pilon
What this is about
Recalling prior workshop discussion about the '10 1/2 years' framing of staff raises/benefits when debating the COLA motion.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
City Council Meeting — 2018 02-13 Final approved (2018-02-13)
Minutes · 2018-02-13
11 pages
City Council Meeting — 2018 02-13 Minutes (2018-02-13)
Minutes · 2018-02-13
11 pages
City Council Meeting — 2018 02-13 Minutes Final (2018-02-13)
Minutes · 2018-02-13
11 pages
City Council Meeting — 2018-02-13 CC Packet (2018-02-13)
Packet · 2018-02-13
221 pages
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.