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Tuesday, March 14, 2017
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
Council approved the consent agenda, approved a 2017 gravel plan not to exceed $52,000 with reporting requirements, tabled the City Hall HVAC item for more information, rejected a $215 chamber map ad, approved hiring Hakanson Anderson to update developer specifications, directed staff to start accepting Park & Rec committee applications, and heard public comments about spending and perceived favoritism.
11 items as recorded in the packet and minutes.
0Approve/amend the meeting agenda
1Sheriff
2Floor Items
Public comment from Dan Williams (7967 191st Lane NW) about spending priorities (code update vs City Hall repairs), Heritage Festival donation and firefighter/staff time, and perceived favoritism.
3Consent Agenda
Items 1.1-1.5 (minutes approvals; financial report; audited bills claims #110-#148 plus net distribution reports; Resolution 2017-07 accepting charitable gambling donation; Proclamation Resolution 2017-08 day of action to end domestic violence).
4aRoad & Bridge: Review of proposed 2017 Gravel Plan
Approved with amendment: not to exceed $52,000 and staff reporting requirements (2016 plan vs actual; 2017 plan vs actual after season).
5aCouncil Items: City Hall HVAC System Update
Item tabled; staff to revise spreadsheet removing 80% efficiency option, adding new vendor bid, and other details.
5bCouncil Items: Consideration of an ad in the Anoka Area Chamber Map
Motion failed to approve ad for $215.00.
5cCouncil Items: RCA - Proposal to update Standard Specification for Developers
Approved hiring Hakanson Anderson to update the Standard Specifications for Developers.
5dCouncil Items: Consideration of Reducing Lot 1 Block 2 lot price - Due to fill issues
Initial motion amended to have engineer determine elevations/fill needed; motion ultimately rescinded and council consensus was to keep lot price as-is.
Motion was rescinded and council consensus was to keep the lot price where it is.
6Introduction of New Items
Directed staff to begin process of accepting applications for Park & Rec Committee; discussion of possible joint meeting with Road and Bridge Committee in April.
7Adjourn
Adjourned at 8:20 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Sheriff’s contract services and February 2017 activity
Sheriff James Stuart and Lt. Wayne Heath introduced the deputies who patrol Nowthen and presented an update on sheriff services for February 2017, including a reminder to dial 911 for both emergency and non-emergency calls.
Agenda: 1. Speakers: Sheriff James Stuart, Lt. Wayne Heath.
Public concerns about spending priorities and Heritage Festival support
Resident Dan Williams criticized prior council spending discussions, comparing a referenced City Hall paint/repair authorization (up to $5,000) with the cost to update the City Code (said to be under $2,000 and closer to $1,000). He also raised concerns about a referenced $2,500 donation to the Heritage Festival and associated use of city resources, including 32 hours of firefighters’ time, and asked whether other community events would receive similar support and whether there was favoritism.
Agenda: 2. Speakers: Dan Williams.
Consent agenda approvals (minutes, financials, bills, and resolutions)
Council approved the consent agenda, which included approving prior meeting minutes, receiving the financial report, approving audited bills/claims and net distribution reports, adopting Resolution 2017-07 to accept a charitable gambling donation from the Ham Lake Area Chamber of Commerce, and adopting Proclamation Resolution 2017-08 for a Day of Action to End Domestic Violence.
Agenda: 3. Motions: M2.
2017 gravel plan and reporting expectations
Council approved the 2017 gravel plan with an amendment limiting spending to the budgeted amount not to exceed $52,000, and required staff to provide a 2016 plan-versus-actual graveling report and a 2017 plan-versus-actual report at the end of the 2017 gravel season.
Agenda: 4a. Motions: M3. Speakers: Bettinger, Rainville, Pilon, Reighard.
City Hall HVAC system update and funding questions
Council tabled the City Hall HVAC item so funding could be clarified, and staff (with input from Building Official Schreder) was directed to revise the comparison spreadsheet by removing the 80% efficiency option, adding a last-minute vendor submission, and reflecting other option details.
Agenda: 5a. Motions: M4. Speakers: Bettinger, Pilon, Schreder, Reighard.
Anoka Area Chamber map advertisement
Council considered purchasing an advertisement in the Anoka Area Chamber Map for $215.00, but the motion failed on a 2-2 split vote (Rainville and Pilon in favor; Bettinger and Reighard opposed).
Agenda: 5b. Motions: M5. Speakers: Rainville, Pilon, Bettinger, Reighard.
Updating standard specifications for developers
Council approved staff’s request to hire Hakanson Anderson to update the city’s Standard Specifications for Developers.
Agenda: 5c. Motions: M6. Speakers: Rainville, Bettinger.
Lot 1 Block 2 price and fill/elevation issues
Council briefly discussed whether to reduce the price of Lot 1 Block 2 due to fill issues. A motion was amended to have an engineer determine lot elevations and required fill, but the motion was rescinded and the council’s consensus was to keep the lot price unchanged.
Agenda: 5d. Motions: M7. Speakers: Rainville, Bettinger, Pilon.
Park & Rec committee recruitment and committee meeting coordination
Council directed staff to begin the process of accepting applications for members of the Park and Rec Committee. The council also discussed an email request from Breyen for a joint meeting with the Road and Bridge Committee in April, including ideas for committee work such as an assessment policy and capital improvement plan.
Agenda: 6. Motions: M8. Speakers: Rainville, Reighard, Bettinger, LaDoucer, Al Viall.
9 motions on the record. Split votes are highlighted.
M1Bettinger made a motion to approve the agenda, as presented; Rainville seconded. All in favor; motion carried.
moved by Bettinger, seconded by Rainville
All in favor
M2Bettinger made a motion to approve the Consent Agenda; Rainville seconded. All in favor; motion carried.
moved by Bettinger, seconded by Rainville
All in favor
M3Bettinger amended his motion to approve the gravel plan for an amount not to exceed $52,000 (budgeted amount) and to have staff provide a report of the 2016 plan vs. what was graveled and at the end of the 2017 gravel season provide a plan vs. actual report; Reighard seconded. All in favor; motion carried.
moved by Bettinger, seconded by Reighard
All in favor
M4Bettinger would like to table this until it is determined where the money is coming from and then budget for it next year if no funding source is found; Pilon seconded.
moved by Bettinger, seconded by Pilon
All in favor; motion carried
M5Rainville made a motion to approve the ad in the Anoka Area Chamber Map for $215.00; Pilon seconded.
moved by Rainville, seconded by Pilon
M6Rainville made a motion to approve the Request for Council Action submitted by staff to hire Hakanson Anderson to update the Standard Specifications for Developers; Bettinger seconded. All in favor; motion carried.
moved by Rainville, seconded by Bettinger
All in favor
M7Rainville amended her motion to have the engineer determine the elevations on the lot and how much fill would be required; Pilon seconded.
moved by Rainville, seconded by Pilon
M8Rainville made a motion for Council to direct staff to move forward with beginning the process for accepting applications for members of the Park and Rec. Committee; Reighard seconded. All in favor; motion carried.
moved by Rainville, seconded by Reighard
All in favor
M9Bettinger made a motion to adjourn the meeting at 8:20 PM; Rainville seconded. All in favor; motion carried.
moved by Bettinger, seconded by Rainville
All in favor
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Public comment referenced a prior City Hall paint/repair discussion where a majority voted to pay out up to $5,000 without quotes/details.
expenditure
$5,000
outflow
Council approval status: not yet on record.
F2
Public comment referenced a discussion to donate $2,500 plus city resources for the Heritage Festival.
donation
$2,500
outflow
Council approval status: not yet on record.
F3
Public comment stated he was told updating the City Code would cost less than $2,000 (and closer to $1,000).
expenditure
$2,000
outflow
Council approval status: not yet on record.
F4
Public comment stated he was told updating the City Code would cost closer to $1,000.
expenditure
$1,000
outflow
Council approval status: not yet on record.
F5
2017 gravel plan approved for an amount not to exceed $52,000 (budgeted amount).
capital_project · Road & Bridge graveling · FY 2017
$52,000
outflow
F6
Proposed Anoka Area Chamber Map ad; motion to approve for $215.00 failed.
contract · Communications/advertising
$215
outflow
F7
Claims History: Christin Siwek, Office/City Hall Cleaning, Claim #149, Total $171.69.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$171.69
outflow
Council approval status: not yet on record.
F8
Claims History: Christin Siwek, Office/City Hall Cleaning, Claim #150, Total $149.50.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$149.5
outflow
Council approval status: not yet on record.
F9
Claims History: Eric Madson, Phone Stipend, Claim #151, Total $40.00.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$40
outflow
Council approval status: not yet on record.
F10
Claims History: Joseph Glaze, Phone Stipend, Claim #152, Total $40.00.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$40
outflow
Council approval status: not yet on record.
F11
Claims History: Anoka County - Property Taxes, Claim #153, Total $120.34.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$120.34
outflow
Council approval status: not yet on record.
F12
Claims History: Blaine Lock & Safe, Inc., Reset timer on Recycling Center door, Claim #154, Total $160.00.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$160
outflow
Council approval status: not yet on record.
F13
Claims History: Cardmember Service, Recycling Hauling/Equip Parts/Mower repairs/flags, Claim #155, Total $767.98.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$767.98
outflow
Council approval status: not yet on record.
F14
Claims History: CenterPoint Energy, Gas Bill, Claim #158, Total $1,308.16.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$1,308.16
outflow
Council approval status: not yet on record.
F15
Claims History: Century Link, Phone/internet, Claim #156, Total $662.33.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$662.33
outflow
Council approval status: not yet on record.
F16
Claims History: Century Link Communications LLC, Fire Station Long Distance, Claim #157, Total $2.18.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$2.18
outflow
Council approval status: not yet on record.
F17
Claims History: City of Ramsey, Contracted Fire Services - Jan 2017, Claim #161, Total $2,860.00.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$2,860
outflow
Council approval status: not yet on record.
F18
Claims History: Connexus Energy, Electric, Claim #159, Total $728.09.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$728.09
outflow
Council approval status: not yet on record.
F19
Claims History: Couri & Ruppe, P.L.L.P., Attorney Fees, Claim #160, Total $776.25.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$776.25
outflow
Council approval status: not yet on record.
F20
Claims History: de lage landen, Copier Lease, Claim #162, Total $299.77.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$299.77
outflow
Council approval status: not yet on record.
F21
Claims History: Deluxe Business Forms, Printed Checks, Claim #163, Total $586.07.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$586.07
outflow
Council approval status: not yet on record.
F22
Claims History: ECM Publishers, Inc., Union Herald 2 year subscription - 4 copies, Claim #164, Total $56.00.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$56
outflow
Council approval status: not yet on record.
F23
Claims History: Emergency Response Solutions, Industrial Nozzel, Claim #165, Total $289.53.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$289.53
outflow
Council approval status: not yet on record.
F24
Claims History: Finken Water Centers, Water Cooler, Claim #166, Total $77.06.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$77.06
outflow
Council approval status: not yet on record.
F25
Claims History: G&K Services, Uniforms/Mats, Claim #167, Total $177.22.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$177.22
outflow
Council approval status: not yet on record.
F26
Claims History: Jimmys Jonnys, Toilet Rental Recycling Center, Claim #168, Total $172.89.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$172.89
outflow
Council approval status: not yet on record.
F27
Claims History: League of Minnesota Cities, Safety & Loss Control Workshop - Joe, Claim #169, Total $20.00.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$20
outflow
Council approval status: not yet on record.
F28
Claims History: Menards, Supplies, Claim #170, Total $851.65.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$851.65
outflow
Council approval status: not yet on record.
F29
Claims History: RBs Computer Service, Monthly Service Contract, Claim #171, Total $732.50.
contract · Claims history (dated 3/21/2017 to 4/10/2017)
$732.5
outflow
Council approval status: not yet on record.
F30
Claims History: The Retrofit Companies Inc., Bulb Recycling, Claim #172, Total $338.95.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$338.95
outflow
Council approval status: not yet on record.
F31
Claims History: Rum River Construction Consultants, February - March Invoice, Claim #173, Total $12,756.34.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$12,756.34
outflow
Council approval status: not yet on record.
F32
Claims History: The Planning Company LLC, Planning Services - March 2017, Claim #174, Total $3,357.84.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$3,357.84
outflow
Council approval status: not yet on record.
F33
Claims History: Walters Recycling and Refuse, Inc., Garbage Service, Claim #175, Total $1,444.28.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$1,444.28
outflow
Council approval status: not yet on record.
F34
Claims History: Wright-Hennepin Cooperative Electri, Fire/Security System, Claim #176, Total $67.90.
invoice · Claims history (dated 3/21/2017 to 4/10/2017)
$67.9
outflow
Council approval status: not yet on record.
F35
Claims History report total for selected claims: $29,014.52.
other · Claims history (dated 3/21/2017 to 4/10/2017)
$29,014.52
outflow
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
The report was supposed to show what was accomplished compared to what was forecasted.
— Rainville
What this is about
Reference to a previously-expected final report on the prior year’s gravel and dust control work (plan vs. actual).
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
LaDoucer asked about Breyen's email request to have a joint meeting with the Road and Bridge Committee in April.
— LaDoucer
What this is about
Reminder that Breyen previously emailed a request for a joint meeting with the Road and Bridge Committee.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.