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2021-11-09
Agenda
Not posted
What was on the agenda.
One-line summary
Council approved the consent agenda, directed work on recycling-site improvements (up to $41,000) and expanded recycling hours, directed research on 2022 polling place options, authorized a benefits audit, and amended the RTY Consulting contract to extend through year-end; meeting adjourned at 8:11 PM.
24 items as recorded in the packet and minutes.
1Call to Order
Meeting was called to order; pledge and roll call were completed.
1aApprove Agenda
Approve agenda (as amended)
Approved with amendments (delete finance report; add interim administrator introduction).
1bIntroduction of Interim City Administrator
Interim City Administrator Boyles introduction and transition update (added to agenda).
2aConsent Agenda: Approval of City Council Meeting Minutes — none
Included in consent agenda motion.
2bConsent Agenda: Financial Report — Approve Claims dated November 9, 2021
Included in consent agenda motion.
2cConsent Agenda: Acceptance of Resignations of Deputy City Clerk and Administrative Assistant effective October 28, 2021
Included in consent agenda motion.
2dConsent Agenda: Resolution 2021-33 Joint Powers Agreement for election cost allocation (2022-2025)
Approving A Joint Powers Agreement Between Anoka County and the Municipalities, Townships and School Districts in Anoka County to Allocate Costs for Election Purposes for the period January 1, 2022 through December 31, 2025
Included in consent agenda motion.
2eConsent Agenda: Resolution 2021-34 Annual Generator Power Systems Maintenance Agreement
Included in consent agenda motion.
2fConsent Agenda: Resolution 2021-35 Emergency sirens maintenance contract (2022)
Included in consent agenda motion.
2gConsent Agenda: Waiver of Municipal Statutory Tort Limits
Minutes record this as a non-waiver.
2hConsent Agenda: Approval of Development Agreement for Leistico Estates East
Included in consent agenda motion.
2iConsent Agenda: Approval of Change in Bank Signatories
Included in consent agenda motion.
2jConsent Agenda: Approval of 2022 Law Enforcement Contract with Anoka County Sheriff
Included in consent agenda motion.
3Floor Items
No floor items were brought forward.
4Sheriff's Report
Sheriff's office reported October calls for service and noted proactive patrol activity; introduced a detective/lieutenant candidate.
5Planning & Zoning
No Planning and Zoning items.
6Public Works
No Public Works items.
7aCouncil: Discussion Regarding Use of Recycle Funds to be used by 12/31/2021
Council directed Rainville and Greenberg to work with Boyles on a list of improvements and to complete work by 12/31/2021, not to exceed $41,000 in 2021.
7a-1Council: Change recycling facility hours (effective 11/16/2021)
Change hours to Tuesday through Saturday, 11 AM to 5 PM (except holidays).
7bCouncil: Discussion of Number and Location of Polling Places in 2022
Directed the interim administrator to research county polling-place criteria and propose one- and two-polling-place options.
7cCouncil: Authorization to conduct a benefit audit
Authorize ABDo, Eick and Myer to conduct a benefit audit for resigning employees.
7dCouncil: Financial needs of the City / 'No Fail List' update
Discussed need for assistance with financial records/processes/systems; discussed updating and providing 'No Fail List' items to council.
Discussion; no motion recorded in minutes on the 'No Fail List' itself.
7eCouncil: Amend RTY Consulting contract to extend through year end
Contract amended to extend through year end; council to discuss possible new 2022 contract later.
8Adjourn
Adjourned at 8:11 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Recycling site improvements using 2021 recycling funds
Council discussed that the recycling account balance was higher than expected and needed to be used by the end of 2021, plus the possibility of a county mini-grant. The council directed Councilmembers Rainville and Greenberg to work with Interim Administrator Boyles to develop a list of improvements, get bids, and complete construction by 12/31/2021 with spending not to exceed $41,000 in 2021.
Agenda: 7a. Motions: M3. Speakers: Pilon, Boyles, Greenberg, Blake.
Recycling facility hours expansion
Council discussed current and seasonal hours and voted to change the recycling facility hours to Tuesday through Saturday, 11 AM to 5 PM (except holidays), effective Tuesday, November 16, 2021.
Agenda: 7a-1. Motions: M4. Speakers: Pilon, Rainville, Alders, Greenberg, Blake.
2022 polling places (one vs. two locations)
Council discussed challenges of using the fire station as the polling place for two precincts, including moving equipment and impacts to firefighters. Council directed the interim administrator to research county criteria and bring back options for either one polling place or two polling places for council consideration.
Agenda: 7b. Motions: M5. Speakers: Pilon, Rainville, Blake.
Benefits audit for resigning employees
To ensure resigning employees receive accurate earned benefits and to protect taxpayers, council authorized the firm of ABDO, Eick and Myer to conduct a benefit audit for resigning employees.
Agenda: 7c. Motions: M6. Speakers: Pilon, Boyles, Blake.
City financial records/process needs and the 'No Fail List'
Council discussed that staff needs assistance improving the city’s financial records, processes and systems, and reviewed items on a 'No Fail List' (internet improvements, road projects, League of Minnesota Cities list, well issue at City Hall, and COVID funds for 2022). Staff was to prepare the list for council information, and council discussed forwarding prior notes to the interim administrator for follow-up.
Agenda: 7d. Speakers: Pilon, Blake, Alders, Boyles, Greenberg.
RTY Consulting contract extension
Council discussed and approved amending the RTY Consulting contract to extend through year end, with discussion of a possible new contract for 2022 to occur later.
Agenda: 7e. Motions: M7. Speakers: Pilon, Alders.
8 motions on the record. Split votes are highlighted.
M1MOTION BY COUNCILMEMBER BLAKE, 2ND BY RAINVILLE. TO APPROVE THE AGENDA AS AMENDED.
moved by BLAKE, seconded by RAINVILLE
FIVE AYES
M2MOTION BY COUNCILMEMBER GREENBERG SECOND BY BLAKE TO APPROVE THE CONSENT AGENDA.
moved by GREENBERG, seconded by BLAKE
FIVE AYES
M3MOTION MADE BY MAYOR PILON SECONDED BY COUNCIL MEMBER BLAKE THAT COUNCIL MEMBERS RAINVILLE AND GREENBERG WORK WITH BOYLES TO PREPARE A LIST OF ITEMS TO BE IMPROVED, BID ON AND CONSTRUCTED BY 12/31/2021 AT A COST NOT TO EXCEED $41,000 IN 2021.
moved by PILON, seconded by BLAKE
FIVE AYES
M4MOTION BY COUNCIL MEMBER RAINVILLE SECOND BY ALDERS TO CHANGE HOURS OF OPERATION OF THE RECYCLING FACILITY TO TUESDAY THROUGH SATURDAY FROM 11 AM TO 5PM EXCEPT HOLIDAYS EFFECTIVE TUESDAY, NOVEMBER 16,2021
moved by RAINVILLE, seconded by ALDERS
FIVE AYES
M5MOTION MADE BY MAYOR PILON SECOND BY COUNCILMEMBER RANVILLE TO DIRECT THE INTERIM ADMINISTRATOR TO RESEARCH THE COUNTY CRITERIA FOR POLLING PLACES AND PROPOSE A ONE POLLING PLACE AND TWO POLLING PLACE ALTERNATIVES FOR COUNCIL CONSIDERATION.
moved by PILON, seconded by RANVILLE
MOTION CARIED. FIVE AYES
M6MOTION BY MAYOR PILON SECOND BY COUNCIL MEMBER BLAKE TO AUTHORIZE THE FIRM OF ABDO, EICK AND MYER TO CONDUCT A BENEFIT AUDIT FOR RESIGNING EMPLOYEES.
moved by PILON, seconded by BLAKE
FIVE AYES
M7MOTION BY PILON TO AMEND RTY CONSULTING CONTRACT TO EXTEND THROUGH YEAR END, AND THEN DISCUSS POSSIBLE NEW CONTRACT FOR 2022, 2ND BY ALDERS.
moved by PILON, seconded by ALDERS
ALL IN FAVOR
M8MOTION BY RAINVILLE TO ADJOURN, 2ND BY BLAKE.
moved by RAINVILLE, seconded by BLAKE
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Recycling fund improvements to be bid and constructed by 12/31/2021 at a cost not to exceed $41,000 in 2021.
expenditure · recycling_fund · FY 2021
$41,000
outflow
F2
Anoka County mini grant discussed as available up to $10,000 for recycling-related improvements (discussion only; no approval recorded).
grant · recycling_mini_grant
$10,000
inflow
Council approval status: not yet on record.
F3
Elections budget surplus discussed as available for potential polling place rentals/miscellaneous items (discussion only; no vote recorded).
budget · elections_budget · FY 2022
$2,336
unknown
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Mayor Pilon initially understood that the city account contained only $8,000. He learned that there is an actual balance of more like $41,000.
— Pilon
What this is about
Mayor recalled a prior understanding of the recycling account balance ($8,000) and corrected it to about $41,000.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Mayor Pilon introduced this item by saying that historically the city has used the fire station to serve its two precincts.
— Pilon
What this is about
Mayor referenced the city’s historical practice of using the fire station as the polling place for two precincts.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
you had mentioned when i had uh forwarded that through councilmember blake councilmember alders that that should be on the list that we received from staff for an update on those we did not receive any update on those
— Pilon
What this is about
Mayor referenced a previously forwarded request for a 'No Fail List' update and noted no update was received.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
if memory serves me correct if you're going to split them each precinct task precinct voting location has to be in that precinct
— Rainville
What this is about
A councilmember recalled a rule/requirement about precinct polling places being located within each precinct.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
I understand that but we need an update because somebody came and we're supposed to understand is it a new well is it putting new pipes down the existing one what are we going to do there
— Pilon
What this is about
Mayor recalled prior work/discussion about the City Hall/fire station well issue and asked for an update on what solution was planned.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
Meeting City Council Meeting — Agenda Packet (2021-11-09)
Packet · 2021-11-09
1 pages
Meeting City Council Meeting — Minutes (2021-11-09)
Minutes · 2021-11-09
4 pages
Meeting recording
YouTube
Transcript · 468 segments · 1:11:01
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.