Agenda spine

11 items as recorded in the packet and minutes.

1. ACall to order and quorum

   The committee restarted the meeting after a quorum was present at 7:12.

   Quorum was noted and the meeting proceeded.

   • meeting opening

   No action
   0:23↗we'll just start over since we have a quorum [0:31–0:43] now at 7:12

2. BApprove or amend meeting minutes

   The committee considered meeting minutes and a motion was made to approve the May 1, 2018 minutes, but the transcript does not capture a clear final vote on that motion.

   A motion was made, but the transcript then says to bypass or come back to it and no clear vote is captured.

   • meeting minutes

   Outcome unrecorded
   0:31↗does anybody have any additions to the [0:37–0:48] meeting agenda before either approve or amend the February 14th meeting minutes1:04↗I make [1:19–1:49] the motion to approve the May 1st 2018 [1:23–1:53] million minutes as well just bypass

3. CEarth Day Park cleanup report

   The committee received a brief Earth Day Park cleanup report.

   Report only; no vote was recorded.

   • Earth Day Park cleanup

   Discussion only
   1:49↗the Earth Day Park cleanup report is that Mary and I attended and nobody else did there was1:58↗we kind of cleaned up around the pavilion then [2:08–2:21] and then we left we were there about 45 minutes that's the cleanup report

4. DUpdated meeting dates for 2018

   The committee noted updated meeting dates for 2018.

   Information only; no vote was recorded.

   • meeting schedule

   Discussion only
   2:18↗updated meeting dates for 2018 I did [2:21–2:35] make a meeting date list

5. ENon-smoking park policy

   The committee discussed the non-smoking park policy, including sign hardware and the number of signs available, while the item was headed to the City Council workshop and meeting.

   The committee discussed the policy but did not record a vote; the item was going to City Council.

   • non-smoking park policy

   Discussion only
   2:21↗on to [2:32–2:44] non-smoking park policy number four this has gone to the council it's in their packet for Thursday's workshop and then2:48↗the non-smoking people have not provided that in the past and she said most will put it on current signs3:49↗we can get between ten and twenty five signs for the size of our city so that's a [3:57–4:10] pretty big deal wait to see if the council says about that

6. FPark and trail plan

   The committee reviewed revisions to the park and trail plan and agreed to continue with pages 10 through 20 at the next meeting.

   The committee continued review to the next meeting, focusing next on pages 10 through 20.

   • park and trail plan

   Continued
   3:57↗number five the [4:06–4:18] park and trail plan two things about the park and trail plan what we had approved5:21↗I'm thinking we're gonna have to take like sections of this every meeting and go through it so I went up to page 915:18↗I think we should have signed 10 through 20 for next meeting [15:33–15:49] what a good idea okay so be looking at [15:45–16:01] pages 10 through 20 for next meeting

7. GSpecial event form or exclusive-use permit

   The committee discussed a special event or exclusive-use permit for park property and tabled the issue for further work with Cory and staff.

   The committee explicitly agreed the item would be tabled.

   • special event permit
   • exclusive use permit
   • park rental policy

   Tabled
   16:01↗and we'll just continue that next meeting what's another special event from it I [16:25–16:36] did speak with Cory about this looking17:58↗our question is would that be our definition of a special event permit [18:06–18:21] exclusive use permit so maybe we would just call it an exclusive use permit38:20↗this is gonna be table yes okay soccer field boulders or posts or

8. HSoccer field boulders, posts, or other ideas

   The committee discussed options for barriers at the soccer field, including boulders, lower posts, and cables, and asked members to send any additional ideas to Joe.

   No vote was recorded; members were asked to send more ideas to Joe.

   • soccer field barriers

   Discussion only
   38:48↗soccer field boulders or posts or [38:46–38:57] any other ideas we were to go home and think about that and ideas back to Joe39:47↗not four footers you'd rather not have me no not before not [39:56–40:10] four four footers but I see a lot of places they have to to footage with the cable across43:56↗okay that's enough about the soccer [43:58–44:11] field boulders but if you give any more ideas let Joe know

9. IFoosball signs

   The committee discussed a human foosball sign, with Blaze to talk to Extreme Graphics and a stated cost of $50.

   No vote was recorded on the sign purchase.

   • human foosball sign

   Discussion only
   43:58↗foosball signs in the [44:08–44:19] minutes glaze what's going to talk to us extreme graphics and get a sign from [44:16–44:27] human foosball44:19↗awesome what does that cost 50 $50

10. JNext meeting

    The next meeting was scheduled for August 8.

    Scheduling note only; no vote was recorded.

    • meeting schedule

    Discussion only
    46:43↗next meeting is scheduled for August 8th [46:45–46:56] I believe that is a Wednesday yes it is

11. KAdjournment

    The committee adjourned at 7:59 after a motion, second, and all-in-favor vote.

    The adjournment motion received a second and an all-in-favor vote.

    • adjournment

    Approved
    47:30↗I'll make a motion to [47:23–47:34] adjourn the meeting at 7:59 second all [47:30–47:49] in favor of the Jimmy in the meeting

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• May 1, 2018 meeting minutes

  A motion was made to approve the May 1, 2018 meeting minutes, but the transcript does not capture a clear second, vote, or final disposition.

  Agenda: B. Motions: M1.

• Earth Day Park cleanup

  The committee received a brief report that Mary and another attendee cleaned around the pavilion for about 45 minutes and no other community participants attended.

  Agenda: C. Speakers: Mary.

• Non-smoking park policy

  The committee discussed the non-smoking park policy before City Council review, including whether sign hardware would be provided and that the city could receive between ten and twenty-five signs.

  Agenda: E. Speakers: Emily, Mary, Jill.

• Park and trail plan update

  The committee reviewed needed updates to the park and trail plan, including population numbers, park descriptions, events, committee membership, review schedules, and maps, and continued the review to pages 10 through 20 at the next meeting.

  Agenda: F. Speakers: Cory, Dan.

• Special event or exclusive-use permit for parks

  The committee debated whether a special event permit should instead be an exclusive-use permit, how that would apply to parkland, pavilions, Heritage Festival, and other users, and then tabled the item for further work.

  Agenda: G. Speakers: Cory.

• Soccer field barrier ideas

  The committee discussed whether to use boulders, shorter posts, cables, or other barriers at the soccer field and asked members to send additional ideas to Joe.

  Agenda: H. Speakers: Joe.

• Human foosball sign

  The committee discussed having Blaze work with Extreme Graphics on a human foosball sign, with the stated cost discussed as $50, and also discussed encouraging people to play human foosball.

  Agenda: I. Speakers: Blaze.

• Adjournment

  The committee adjourned at 7:59 after a motion, second, and all-in-favor vote.

  Agenda: K. Motions: M2.

Motions and votes

2 motions on the record. Split votes are highlighted.

• M1I make the motion to approve the May 1st 2018 million minutes

  Outcome unrecorded

  1:04↗I make [1:19–1:49] the motion to approve the May 1st 2018 [1:23–1:53] million minutes as well just bypass

• M2I'll make a motion to adjourn the meeting at 7:59

  Passed

  all in favor

  47:30↗I'll make a motion to [47:23–47:34] adjourn the meeting at 7:59 second all [47:30–47:49] in favor of the Jimmy in the meeting

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• F1

  Estimated cost discussed for a human foosball sign from Extreme Graphics.

  estimate

  $50

  outflow

  Council approval status: not yet on record.

  44:19↗awesome what does that cost 50 $50

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• what we had approved [4:15–4:25] for our search areas is also going to the council for Thursday and Tuesday's [4:20–4:30] meeting in June and then they tabled that last month as some of them hadn't [4:27–4:41] seen it

  What this is about
  The speaker recalled that the park and trail plan search areas had been tabled at the prior month’s council meeting because some council members had not seen them.

  4:06↗what we had approved [4:15–4:25] for our search areas is also going to the council for Thursday and Tuesday's [4:20–4:30] meeting in June and then they tabled that last month as some of them hadn't [4:27–4:41] seen it

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• Dan I think you were a part of this plan right [12:40–12:52] which one Chris Bassitt was - oh this one you were the committee at the time [12:47–13:03] thousand eleven for a while and actually I'm on there but I think I came in when [12:55–13:08] you guys were approving this

  What this is about
  The speaker recalled who had been involved in the 2011 park and trail plan approval.

  12:32↗Dan I think you were a part of this plan right [12:40–12:52] which one Chris Bassitt was - oh this one you were the committee at the time [12:47–13:03] thousand eleven for a while and actually I'm on there but I think I came in when [12:55–13:08] you guys were approving this

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• these forms that have been [16:39–16:49] made have been we've tried to make some and they didn't quite fly the first one we took the first or we took three forms [16:47–16:58] that the city had and combine them into one form which is working well for their day-to-day reservations

  What this is about
  The speaker recalled earlier attempts to combine city reservation forms into a special event form.

  16:39↗these forms that have been [16:39–16:49] made have been we've tried to make some and they didn't quite fly the first one we took the first or we took three forms [16:47–16:58] that the city had and combine them into one form which is working well for their day-to-day reservations

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• something her and I talked about several months ago was exclusive [17:25–17:37] use of the parks she believes that any activity that wants exclusive use of the [17:34–17:48] partner talked about here would be a special event and so we talked about that and kind of agreed on that several [17:44–17:54] months ago

  What this is about
  The speaker recalled a prior discussion with Cory about defining special events by exclusive use of parks.

  17:18↗something her and I talked about several months ago was exclusive [17:25–17:37] use of the parks she believes that any activity that wants exclusive use of the [17:34–17:48] partner talked about here would be a special event and so we talked about that and kind of agreed on that several [17:44–17:54] months ago

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• exclusive use permit so maybe we would just call it an exclusive use permit and I know we've talked about that before instead of special event we could call

  What this is about
  The speaker recalled that the exclusive-use permit idea had been discussed before.

  18:06↗exclusive use permit so maybe we would just call it an exclusive use permit and I know we've talked about that before instead of special event we could call

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• because if we make a special permit we [27:28–27:44] would also have almost have to make it exclusively for the Heritage Festival because that's why this originally came [27:38–27:49] to us how are we allowing whole blocks [27:44–28:02] of land to be rented so then we decided we needed a special event permit that's how this came about

  What this is about
  The speaker recalled that the special permit discussion began because of Heritage Festival and questions about renting whole blocks of land.

  27:20↗because if we make a special permit we [27:28–27:44] would also have almost have to make it exclusively for the Heritage Festival because that's why this originally came [27:38–27:49] to us how are we allowing whole blocks [27:44–28:02] of land to be rented so then we decided we needed a special event permit that's how…

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• oh yeah we have golf carts and I was supposed to be originally for transportation from the parking lot to the through the event for [28:26–28:37] people older people physically challenged people and it turned out to be City Council people riding around

  What this is about
  The speaker recalled the original intended use of golf carts or ATVs at Heritage Festival.

  28:17↗oh yeah we have golf carts and I was supposed to be originally for transportation from the parking lot to the through the event for [28:26–28:37] people older people physically challenged people and it turned out to be City Council people riding around

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• when we [24:10–24:28] first started this discussion so many years ago we were trying to define what especially men Watson what we say is a [24:19–24:31] special event and it's come down to X if [24:28–24:40] you want exclusive use of something

  What this is about
  The speaker recalled that the committee had been trying for years to define what counted as a special event.

  24:10↗when we [24:10–24:28] first started this discussion so many years ago we were trying to define what especially men Watson what we say is a [24:19–24:31] special event and it's come down to X if [24:28–24:40] you want exclusive use of something

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

Sources

Every document and recording archived for this meeting.

• Video

  Meeting recording

  YouTube

  Transcript · 322 segments · 47:49

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