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2019-03-19
One-line summary
The Council reviewed the 2019 road improvement plans, directed a class 5 gravel shouldering change, approved bidding for all projects, approved reimbursement bond resolutions, set the project timeline, and adjourned at 9:01 PM.
5 items as recorded in the packet and minutes.
CALLCalled to Order and Pledge of Allegiance
Meeting opened and attendance was recorded.
Meeting was called to order and the pledge was said.
AGENDAApprove/Amend tonight's meeting agenda of March 19, 2019
Approve or amend the meeting agenda.
Agenda approved as presented.
1Discussion/Review - Plans & Specs for 2019 Road Improvement Projects
Discussion and review of plans and specifications for the 2019 Road Improvement Projects.
Council reviewed the project details and reached consensus to substitute class 5 gravel for class 2 gravel for shouldering work.
2Approve resolutions for 2019 Road Improvement Projects
Approve Resolution 2019-22 and reimbursement Resolutions 2019-23 through 2019-27 for the 2019 Road Improvement Projects.
Resolution 2019-22 and Resolutions 2019-23 through 2019-27 were approved unanimously.
3Motion to Adjourn
Adjourn the special meeting.
Meeting adjourned at 9:01 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Old Viking Boulevard road improvement
The Council reviewed Old Viking Boulevard as part of the 2019 road package. The engineer described soil borings, possible organic soils near Ford Brook, a 22-foot pavement width, about 500 feet of concrete curb and gutter west of Jasper Street, mailbox support changes, a test roll after reclaiming, and a schedule milestone so the base course would be substantially complete before the Nowthen Threshing Show. The Council approved the plans and specifications for bidding and included Old Viking Boulevard in the reimbursement bond resolutions.
Agenda: 1, 2. Motions: M2, M3. Speakers: Shane Nelson, Mary Rainville, Jeff Pilon, Bob Ruppe.
Halas Street road improvement
The Council reviewed Halas Street as a full-depth reclaim project. The engineer reported pavement cores and soil borings, described the proposed 24-foot pavement width and 3.5 inches of bituminous over reclaimed aggregate base, and noted that existing mailbox supports would be adjusted to the raised road elevation. The Council approved the plans and specifications for bidding and included Halas Street in the reimbursement bond resolutions.
Agenda: 1, 2. Motions: M2, M3. Speakers: Shane Nelson.
Meadows of Verde Valley overlay
The Council reviewed the Meadows of Verde Valley overlay as part of the 2019 road package. The project was described as a 1.5-inch bituminous overlay on 210th Avenue, 210th Lane and Cobalt Street, matching existing road widths. The Council approved the plans and specifications for bidding and included the Meadows of Verde Valley Addition in the reimbursement bond resolutions.
Agenda: 1, 2. Motions: M2, M3. Speakers: Shane Nelson.
Rolling Hills overlay
The Council reviewed the Rolling Hills overlay as part of the 2019 road package. The project was described as a 1.5-inch bituminous overlay on 194th Lane, 195th Lane, Eaton Street and Driscoll Street, matching the existing road widths and using gravel shoulder work. The Council approved the plans and specifications for bidding and included Rolling Hills in the reimbursement bond resolutions.
Agenda: 1, 2. Motions: M2, M3. Speakers: Shane Nelson.
Garnet Street overlay
The Council reviewed the Garnet Street overlay as part of the 2019 road package. Garnet Street was described as receiving a 1.5-inch bituminous overlay, with the existing bituminous curb noted as different from the other overlay roads. The Council approved the plans and specifications for bidding and included Garnet Street in the reimbursement bond resolutions.
Agenda: 1, 2. Motions: M2, M3. Speakers: Shane Nelson, Joel Greenberg, Bob Ruppe.
Class 5 gravel substitution for shouldering
During review of the plans, residents with road-project experience said the City could save significant money by using class 5 gravel instead of class 2 gravel for shouldering. The Council reached consensus to direct the engineer to amend the plans and specifications to make that substitution before bidding.
Agenda: 1. Speakers: Shane Nelson, residents in the audience.
Road project schedule and assessment timeline
The Council reviewed the bid and construction schedule. The approved timeline set the bid opening for April 16, 2019, a special meeting on April 23 to review bids and set assessment hearings, moving the regular May Council meeting to May 7, and holding assessment hearings on May 14. The contract schedule was to include milestones and liquidated damages, including a requirement that the Old Viking Boulevard base course be substantially complete before August 9 because of the Nowthen Threshing Show.
Agenda: 1. Speakers: Shane Nelson, Mary Rainville, Bob Ruppe, Jeff Pilon.
Improvement bond reimbursement resolutions
The Council approved reimbursement resolutions for each project area so the City could reimburse eligible project costs from future improvement bond proceeds. Separate maximum principal amounts were stated for Old Viking Boulevard, Halas Street, Meadows of Verde Valley Addition, Rolling Hills and Garnet Street.
Agenda: 2. Motions: M3. Speakers: Bob Ruppe.
Project financing coordination with Ehlers & Associates
After approving the road project resolutions, the Council directed the City Attorney to contact the City’s financial advisors, Ehlers & Associates, about the project timeline and financing needs for the 2019 Road Improvement Projects.
Agenda: 2. Speakers: Bob Ruppe.
4 motions on the record. Split votes are highlighted.
M1Motion by Breyen, 2nd by Rainville to approve the Agenda as presented.
moved by Breyen, seconded by Rainville
M2Motion by Breyen, 2nd by Blake to approve Resolution 2019-22, Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for all the 2019 road projects.
moved by Breyen, seconded by Blake
M3Motion by Rainville, 2nd by Breyen to approve Resolutions 2019-23 through 2019-27, Resolutions Declaring the Official Intent of the City of Nowthen to Reimburse Certain Expenditures from Proceeds of Improvement Bonds to be Issued by the City.
moved by Rainville, seconded by Breyen
M4Motion to adjourn by Rainville; 2nd by Blake.
moved by Rainville, seconded by Blake
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
Old Viking Boulevard bid schedule estimate
Bid Schedule A construction estimate for Old Viking Boulevard full depth reclaim.
estimate · Old Viking Boulevard · FY 2019
$774,974.25
outflow
Old Viking Boulevard financing costs
Financing costs for Old Viking Boulevard.
debt_service · Old Viking Boulevard · FY 2019
$9,500
outflow
Old Viking Boulevard engineering legal administrative
Engineering, legal and administrative costs for Old Viking Boulevard.
estimate · Old Viking Boulevard · FY 2019
$58,123.07
outflow
Old Viking Boulevard total estimated project cost
Total estimated project cost for Old Viking Boulevard.
capital_project · Old Viking Boulevard · FY 2019
$842,597.32
outflow
Halas Street bid schedule estimate
Bid Schedule B construction estimate for Halas Street full depth reclaim.
estimate · Halas Street · FY 2019
$123,715.63
outflow
Halas Street financing costs
Financing costs for Halas Street.
debt_service · Halas Street · FY 2019
$3,440
outflow
Halas Street engineering legal administrative
Engineering, legal and administrative costs for Halas Street.
estimate · Halas Street · FY 2019
$12,371.56
outflow
Halas Street total estimated project cost
Total estimated project cost for Halas Street.
capital_project · Halas Street · FY 2019
$139,527.19
outflow
Meadows of Verde Valley bid schedule estimate
Bid Schedule C construction estimate for Meadows of Verde Valley 1.5 inch overlay.
estimate · Meadows of Verde Valley · FY 2019
$91,135.38
outflow
Meadows of Verde Valley financing costs
Financing costs for Meadows of Verde Valley.
debt_service · Meadows of Verde Valley · FY 2019
$2,600
outflow
Meadows of Verde Valley engineering legal administrative
Engineering, legal and administrative costs for Meadows of Verde Valley.
estimate · Meadows of Verde Valley · FY 2019
$6,835.15
outflow
Meadows of Verde Valley total estimated project cost
Total estimated project cost for Meadows of Verde Valley.
capital_project · Meadows of Verde Valley · FY 2019
$100,570.53
outflow
Rolling Hills bid schedule estimate
Bid Schedule D construction estimate for Rolling Hills 1.5 inch overlay.
estimate · Rolling Hills · FY 2019
$70,627.82
outflow
Rolling Hills financing costs
Financing costs for Rolling Hills.
debt_service · Rolling Hills · FY 2019
$2,000
outflow
Rolling Hills engineering legal administrative
Engineering, legal and administrative costs for Rolling Hills.
estimate · Rolling Hills · FY 2019
$7,062.78
outflow
Rolling Hills total estimated project cost
Total estimated project cost for Rolling Hills.
capital_project · Rolling Hills · FY 2019
$79,690.6
outflow
Garnet Street bid schedule estimate
Bid Schedule E construction estimate for Garnet Street 1.5 inch overlay.
estimate · Garnet Street · FY 2019
$75,914.15
outflow
Garnet Street financing costs
Financing costs for Garnet Street.
debt_service · Garnet Street · FY 2019
$2,270
outflow
Garnet Street engineering legal administrative
Engineering, legal and administrative costs for Garnet Street.
estimate · Garnet Street · FY 2019
$7,591.42
outflow
Garnet Street total estimated project cost
Total estimated project cost for Garnet Street.
capital_project · Garnet Street · FY 2019
$85,775.57
outflow
Resolution 2019-23 Old Viking Boulevard reimbursement bond maximum
Estimated maximum principal amount for reimbursement from tax-exempt obligations for Old Viking Boulevard.
debt_service · Old Viking Boulevard · FY 2019
$840,480
inflow
Resolution 2019-24 Halas Street reimbursement bond maximum
Estimated maximum principal amount for reimbursement from tax-exempt obligations for Halas Street.
debt_service · Halas Street · FY 2019
$136,000
inflow
Resolution 2019-25 Meadows of Verde Valley reimbursement bond maximum
Estimated maximum principal amount for reimbursement from tax-exempt obligations for Meadows of Verde Valley Addition.
debt_service · Meadows of Verde Valley Addition · FY 2019
$97,500
inflow
Resolution 2019-26 Rolling Hills reimbursement bond maximum
Estimated maximum principal amount for reimbursement from tax-exempt obligations for Rolling Hills.
debt_service · Rolling Hills · FY 2019
$77,880
inflow
Resolution 2019-27 Garnet Street reimbursement bond maximum
Estimated maximum principal amount for reimbursement from tax-exempt obligations for Garnet Street.
debt_service · Garnet Street · FY 2019
$86,100
inflow
Liquidated damages for substantial completion and milestones
Proposed liquidated damages per calendar day after substantial completion and milestones.
fine · 2019 Road Improvement Projects · FY 2019
$600
inflow
Council approval status: not yet on record.
Liquidated damages for final completion
Proposed liquidated damages per calendar day after final completion.
fine · 2019 Road Improvement Projects · FY 2019
$300
inflow
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
City Engineer Nelson reminded the City Council that for purposes of bidding and contract award, this is considered on project. Therefore, it is important to understand that when the City receives the bids they only have the option of either awarding the entire bid or rejecting all bids. However, Nelson explained that for purposes of determining assessment amounts, the City will have separate bid schedules for each project area.
— Shane Nelson
What this is about
The engineer and attorney recalled prior public-hearing discussions that the five road areas would be bid as one contract but assessed by separate project areas.
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Pursuant to the City's earlier direction, none of the culverts are proposed to be replaced with the project.
— Shane Nelson
What this is about
The engineer recalled earlier City direction that drainage and culvert replacement would not be included in this road project.
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and we discussed early on in this process that we were trying to get the most bang for our buck with this project and really focus on surface improvements and and acknowledge that there might be some areas where we have a little bit extra maintenance expenses
— Shane Nelson
What this is about
The engineer recalled earlier project-scope discussions that the City would not correct all poor soil conditions as part of this surface improvement project.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
in the garnet Street one of the residents in the meeting had actually asked the question how do I oppose this project and they told them at that time you said give feedback during the meeting well that we also told them if they weren't officially opposed to put it in writing
— Mary Rainville
What this is about
Council discussed a prior Garnet Street resident question about how to oppose the project and whether a written objection had been filed.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
NT322 Plans 03-14-2019
Document · 2019-03-19
39 pages
NT322-326 Soil Borings
Document · 2019-03-19
13 pages
NT322 EngEst 03-14-2019
Document · 2019-03-19
5 pages
Special City Council Meeting Meeting Packet 03-19-2019 Reduced
Packet · 2019-03-19
69 pages
Reimbursement Resolution 2019-27 Improvement Bonds (Garnet Street)
Resolution · 2019-03-19
2 pages
Meeting Special City Council Meeting — Agenda Packet (2019-03-19)
Packet · 2019-03-19
69 pages
Meeting Special City Council Meeting — Minutes (2019-03-19)
Minutes · 2019-03-19
4 pages
Meeting Special City Council Meeting — Agenda (2019-03-19)
Agenda · 2019-03-19
1 pages
Reimbursement Resolution 2019-24 Improvement Bonds (Halas Street)
Resolution · 2019-03-19
2 pages
Reimbursement Resolution 2019-23 Improvement Bonds (Old Viking Blvd)
Resolution · 2019-03-19
2 pages
Reimbursement Resolution 2019-26 Improvement Bonds (Rolling Hills)
Resolution · 2019-03-19
2 pages
Resolution 2019-22 Accepting Plans & Specs (Old Viking Blvd.)
Resolution · 2019-03-19
1 pages
Special City Council Meeting Minutes 03-19-2019 - Draft
Minutes · 2019-03-19
4 pages
Reimbursement Resolution 2019-25 Improvement Bonds (Meadows of Verde Valley Addition)
Resolution · 2019-03-19
2 pages
Meeting recording
YouTube
Transcript · 726 segments · 1:46:44
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