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2024-05-23
Agenda
Not posted
What was on the agenda.
One-line summary
Council held a work session focused on Phase 2 personnel policy updates, approving several changes on drug/alcohol testing and DOT policy/training, removing references to non-existent policies and pay classification schedules, and discussing phone reimbursement/data practices impacts.
4 items as recorded in the packet and minutes.
1Call to Order
Work session called to order; roll call taken.
2Approve Agenda
Approved as presented.
3Personnel Policy Phase 2 Update
Phase 2 personnel policy proposed updates (drug/alcohol testing language, DOT policy/training, pay administration references, phone reimbursement/data practices considerations).
Multiple motions were taken within this agenda item; one sub-item (random/reasonable suspicion testing verbiage for any employee) was discussed with a motion stated but 'No Vote was completed due to action item needed.'
4Adjourn
Adjourned at 7:36 p.m.
What this meeting did about specific topics, organized by issue rather than by document.
Personnel Policy Phase 2 updates (drug/alcohol testing, DOT policy and training, pay classifications, phone reimbursement)
Council worked through several Phase 2 personnel policy corrections and decisions. They voted to remove pre-employment drug testing for all employees and instead only require it for CDL drivers or employees likely to get a CDL; removed references to a City Drug and Alcohol policy that does not exist; adopted the League of Minnesota Cities (LMC) DOT Drug and Alcohol policy for CDL drivers; and set annual DOT-related training requirements for specific supervisory roles. They also removed references to pay classification schedules (which the City does not have) and held discussion on phone reimbursement and the Minnesota Government Data Practices Act impacts, assigning staff follow-up research items; a motion to keep language allowing random/reasonable suspicion testing for any employee was stated but no vote was completed pending a policy-coverage action item.
Agenda: 3. Motions: M2, M3, M4, M5, M6, M7. Speakers: Mayor Pilon, Administrator Lehner, Hirschboeck, Rainville, Alders, Fladebo, Breyen.
8 motions on the record. Split votes are highlighted.
M1MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY COUNCIL MEMBER BREYEN TO ACCEPT THE AGENDA AS PRESENTED.
moved by Rainville, seconded by Breyen
5 AYES.
M2MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO REMOVE PRE- EMPLOYMENT DRUG TESTING FOR ALL EMPLOYEES AND ONLY REQUIRE TESTING FOR CDL DRIVERS OR EMPLOYEES WHO ARE LIKELY TO GET A CDL.
moved by Rainville, seconded by Alders
M3MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY FLADEBO TO REMOVE REFERENCE TO THE CITY'S DRUG AND ALCOHOL POLICY.
moved by Rainville, seconded by Fladebo
5 AYES.
M4MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO APPROVE ADOPTING THE LMC'S DOT DRUG AND ALCOHOL POLICY FOR CDL DRIVERS.
moved by Rainville, seconded by Alders
5 AYES.
M5MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE THAT TRAINING WILL BE REQUIRED FOR THE CITY ADMINISTRATOR, PUBLIC WORKS SUPERVISOR, FIRE CHIEF AND ONE ADDITIONAL EMPLOYEE OF THE ADMINISTRATOR'S CHOOSING. TRAINING TO BE REQUIRED ANNUALLY.
moved by Rainville, seconded by Breyen
5 AYES.
M6MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO APPROVE KEEPING VERBIAGE THAT ANY CITY EMPLOYEE SHALL BE SUBJECTED TO DRUG/ALCOHOL TESTING, EITHER RANDOMLY OR DUE TO REASONABLE SUSPICION.
moved by Rainville, seconded by Alders
No Vote was completed due to action item needed.
M7MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE REMOVING REFERENCE TO CLASSIFICATION SCHEDULES.
moved by Rainville, seconded by Breyen
5 AYES.
M8MOTION TO ADJOURN BY COUNCIL MEMBER BREYEN, SECOND BY COUNCIL MEMBER RAINVILLE.
moved by Breyen, seconded by Rainville
5 AYES.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
back and we thought some of these things we then Revisited things we thought were done
What this is about
Speaker recalls that items previously thought completed had to be revisited, supporting the decision to review the personnel policy section-by-section.
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consider that we should have some additional policies that we've talked about for years but we haven't had a put in a policy um one being a credit card policy uh to being a public purpose expenditures policy
What this is about
Mayor references prior multi-year discussions about adopting additional policies (credit card and public purpose expenditures).
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
we talked about this for years what is the authorized amount you in one of our iterations here that actually allowed the council to spend $350 without Council authorization we never known is that day term year decade and on you know what is that
What this is about
Mayor recalls earlier policy iterations and past discussions about what amount staff/council can spend without council authorization.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
Meeting City Council Work Session — Agenda Packet (2024-05-23)
Packet · 2024-05-23
35 pages
Meeting City Council Work Session — Minutes (2024-05-23)
Minutes · 2024-05-23
3 pages
Meeting recording
YouTube
Transcript · 534 segments · 1:26:00
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.