Agenda spine

13 items as recorded in the packet and minutes.

1. 1Call to Order

   Pledge of Allegiance, roll call, code of conduct, and approval of agenda.

   The agenda was approved as amended, and the council also voted to add public forum back onto the agenda.

   • meeting administration
   • public forum

   Approved
   p. 1↗Meeting City Council Meeting — Agenda (2025-05-05)# 1. Call to Order · Pledge of Allegiance . Roll Call · Code of Conduct · Approve Agendap. 1↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY MAYOR HYBBEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE AGENDA AS AMENDED WITH ITEMS B, C AND E MOVED TO NEW BUSINESS. MOVE C TO IN BETWEEN A & B IN NEW BUSINESS. 5 AYES. MOTION CARRIED.

2. 2aApproval of April 8 and April 9, 2025 meeting minutes

   Approval of April 8 and April 9, 2025 City Council meeting minutes.

   Approved as part of the consent agenda as amended.

   • consent agenda
   • prior minutes

   Consent calendar
   p. 1↗Meeting City Council Meeting — Agenda (2025-05-05)a) Approval of April 8th, and April 9th, 2025, City Council Meeting Minutes.p. 1↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. 5 AYES. MOTION CARRIED.

3. 2bClaims, autopay, and March 2025 Treasurer's Report

   Approval of claims from April 2 to April 21, autopay, and Treasurer's Report for March 2025.

   The minutes say the claims item was pulled from consent. A motion to pull the Dryden Acres escrow invoice failed, and a later motion directed staff to ask Attorney Ruppe for more detail on that invoice; the minutes do not record a separate final claims-approval motion after discussion.

   • claims
   • treasurer report
   • Dryden Acres escrow

   Approved
   p. 1↗Meeting City Council Meeting — Agenda (2025-05-05)b) Approval of Claims from April 2 to April 21, Autopay and Treasurer's Report for March 2025.p. 3↗Meeting City Council Meeting — Minutes (2025-05-05)2b) Claims. (Item pulled from Consent Agenda.) $15.00 to League of Minnesota Cities. Should have credited it back to the city for the conference that Council Member Glaser did not attend, he has a message into the LMC to resolve this, $325 for Dryden Acres. Council Member Glaser questioning what these charges are spec…

4. 2cExtend and amend Consultant Boyles contract

   Extend and amend Consultant Boyles's contract.

   The item was moved from consent to new business and approved with a narrower 0-10 hours per week scope focused on working with SCSC on administrator hiring.

   • Boyles contract
   • city administrator hiring

   Approved
   p. 1↗Meeting City Council Meeting — Agenda (2025-05-05)c) Approval of Resolution 2025-XX to Extend and Amend Consultant Boyles Contract.p. 2↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER SWENSON, SECONDED BY COUNCIL MEMBER RAINVILLE TO EXTEND MR. BOYLES CONTRACT FOR 0-10 HOURS PER WEEK WITH SPECIFIC EMPHASIS ON WORKING WITH SOUTH CENTRAL SERVICE COOPERATIVE FOR THE HIRING OF A CITY ADMINISTRATOR. 4 AYES (HYBBEN, RAINVILLE, GLASER, SWENSON), 1 NAY (BREYEN). MOTION CARRIED.

5. 2dAccept Buchholz parcel for residential development

   Accept a parcel for residential development for Buchholz.

   Approved as part of the consent agenda as amended.

   • Buchholz parcel
   • residential development

   Consent calendar
   p. 1↗Meeting City Council Meeting — Agenda (2025-05-05)d) Approval of Resolution 2025-XX Accepting a Parcel for Residential Development for Buchholz.p. 1↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. 5 AYES. MOTION CARRIED.

6. 2eMMCI attendance and hotel stay for Interim Administrator Johnson

   Approve Interim Administrator Johnson to attend MMCI May 5-9, 2025 and stay in a hotel for the conference.

   The minutes do not record a final motion on the MMCI hotel-stay resolution; the opening agenda motion says items B, C and E were moved to new business, but the minutes do not show this item being taken up later.

   • MMCI conference
   • staff training
   • travel

   No action
   p. 1↗Meeting City Council Meeting — Agenda (2025-05-05)e) Approve Resolution for Interim Administrator Johnson to attend MMCI May 5-9, 2025.p. 32↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Staff requests the City Council approves resolution 2025-XX allowing Interim Administrator Johnson to attend MMCI and stay in a hotel for the duration of the conference.

7. 2fKeep newly purchased projector in Historic Town Hall

   Keep the newly purchased projector in Historic Town Hall.

   Approved as part of the consent agenda as amended.

   • projector
   • Historic Town Hall

   Consent calendar
   p. 1↗Meeting City Council Meeting — Agenda (2025-05-05)f) Approval to Keep the Newly Purchased Projector in Historic Town Hall.p. 1↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. 5 AYES. MOTION CARRIED.

8. 2gGive away excess three-ring binders

   Allow staff to give away excess three-ring binders.

   Approved as part of the consent agenda as amended.

   • excess city supplies
   • binders

   Consent calendar
   p. 1↗Meeting City Council Meeting — Agenda (2025-05-05)g) Approval for Staff to Give Away Excess Three Ring Binders.p. 1↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. 5 AYES. MOTION CARRIED.

9. 3aOrdinance refining nuisance definition and excess services

   Consider approval of an ordinance refining the definition of nuisance and adding excessive use of law enforcement services.

   The council approved amending the ordinance with edits discussed with Attorney Allseits; the minutes indicate fire-department language was tabled until fall.

   • nuisance ordinance
   • law enforcement service calls
   • Bar None
   • Name Brand Storage

   Approved
   p. 1↗Meeting City Council Meeting — Agenda (2025-05-05)a) Consider Approval of Ordinance 2025-XX Refining the Definition of Nuisance and Excess Services.p. 2↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER SWENSON, SECONDED BY MAYOR HYBBEN TO AMEND THE ORDINANCE WITH EDITS THAT WERE DISCUSSED WITH ATTORNEY ALLSEITS. 5 AYES. MOTION CARRIED.

10. 3bIncrease wage for Interim City Administrator Johnson

    Increase wage for increased responsibilities for Interim City Administrator Johnson.

    The packet requested $48.75 per hour retroactive to December 12, 2024, but the passed motion set $45.00 per hour retroactive to January 2, 2025.

    • Natalie Johnson wage
    • interim administrator

    Approved
    p. 1↗Meeting City Council Meeting — Agenda (2025-05-05)b) Approval of Resolution 2025-XX Increase Wage for Increased Responsibilities for Interim City Administrator Johnson.p. 3↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER GLASER TO INCREASE MS. JOHNSON'S PAY TO $45.00/HOUR AND RETRO PAY BACK TO JANUARY 2, 2025. THE RESOLUTION WILL BE UPDATED TO REFLECT THE CHANGES AS STATED. 5 AYES. MOTION CARRIED.

11. 3cFertilizer and herbicide quote

    Accept a quote for fertilizer and herbicide.

    Approved with an amendment to make the applications three per area.

    • fertilizer and herbicide
    • parks
    • public works

    Approved
    p. 1↗Meeting City Council Meeting — Agenda (2025-05-05)c) Approval of Resolution 2025-XX accepting quote for Fertilizer and herbicide.p. 3↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR HYBBEN TO APPROVE THE RESOLUTION FOR THE PURCHASE AND APPLICATION OF HERBICIDE AND FERTILIZER WITH AMENDMENTS TO BE 3 APPLICATIONS PER AREA. 5 AYES. MOTION CARRIED.

12. 4Discuss and finalize March 2025 Personnel Policy

    Discuss and finalize Nowthen Personnel Policy dated March 2025 with Couri and Ruppe attorneys.

    The council made several personnel-policy motions on PTO/ESST, paid family and medical leave payroll tax, the drug testing policy, and the technology policy. The minutes do not show a single final motion adopting the whole personnel policy.

    • personnel policy
    • ESST
    • paid family medical leave
    • drug testing
    • technology policy

    Approved
    p. 1↗Meeting City Council Meeting — Agenda (2025-05-05)4\. Discuss and Finalize Nowthen Personnel Policy dated March 2025 with Couri and Ruppe Attorney's.p. 4↗Meeting City Council Meeting — Minutes (2025-05-05)Attorney Allseits led the council through the draft Personnel Policy including a series of discussion and decision-making points for council. Please see the City of Nowthen YouTube Channel, May 5, 2025, City Council Meeting, at 2 hours and 22 minutes to review discussion.

13. 5Adjourn

    Adjourn.

    The meeting adjourned at 10:02 p.m.

    • adjournment

    Approved
    p. 1↗Meeting City Council Meeting — Agenda (2025-05-05)5\. Adjournp. 5↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION TO ADJOURN BY COUNCIL MEMBER SWENSON, SECONDED BY COUNCIL MEMBER BREYEN. The meeting was adjourned at 10:02 p.m.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Agenda changes and public forum

  The meeting opened with all five council members present and Interim City Administrator Johnson absent. The council approved an amended agenda and then added public forum back onto this and future council agendas after the mayor said he had received feedback from other mayors and residents.

  Agenda: 1. Motions: M1, M2. Speakers: Mayor Hybben, Council Member Glaser.

• Claims and Dryden Acres escrow invoice

  The claims item was pulled from consent for discussion of a $15 League of Minnesota Cities charge and a $325 Dryden Acres escrow-related attorney charge. A motion to pull the Dryden Acres invoice from the claims failed 2-3, and the council instead unanimously directed Interim Administrator Johnson to ask Attorney Ruppe for a more detailed description and to determine whether the charge belongs to the original project escrow or should be covered by the city.

  Agenda: 2b. Motions: M3, M10, M11. Speakers: Council Member Glaser, Council Member Breyen, Council Member Swenson, Council Member Rainville, Mayor Hybben.

• Boyles contract and administrator hiring process

  A public forum speaker said he did not think Mr. Boyles was still needed and supported Natalie Johnson if she wanted the administrator job. The council discussed whether to continue the SCSC administrator search, whether hiring Johnson could save money, and whether Boyles might still be needed for transition help. A motion to table was withdrawn, and the council approved extending Boyles for 0-10 hours per week focused on working with SCSC on hiring a city administrator.

  Agenda: 2c. Motions: M5, M6. Speakers: Steven Schmit, Council Member Glaser, Council Member Rainville, Council Member Breyen, Council Member Swenson, Mayor Hybben.

• Buchholz residential parcel acceptance

  The Buchholz parcel was approved on the consent agenda. The packet explained that the parcel came from a 2021 minor subdivision where Parcel C had been intended to remain agricultural, but the council accepted it for one single-family home subject to conditions, including recording the CR 64 right-of-way deed and not collecting additional park dedication because city staff had previously represented that the fee was paid.

  Agenda: 2d. Motions: M3.

• MMCI hotel stay for Interim Administrator Johnson

  The packet requested council approval for Interim Administrator Johnson to stay at a hotel while attending MMCI in Brooklyn Center, with a listed total stay price of $652.82. The minutes do not record a final motion on this item.

  Agenda: 2e.

• Historic Town Hall projector

  The council kept the newly purchased Historic Town Hall projector as part of consent. The packet said the projector had been purchased for $599, less than the $849.99 previously quoted, and staff found it adequate for the city’s needs.

  Agenda: 2f. Motions: M3.

• Giveaway of excess binders

  The council approved staff’s request, through consent, to give away excess three-inch binders to residents on a first-come, first-served basis while supplies last.

  Agenda: 2g. Motions: M3.

• Nuisance and excessive law enforcement services ordinance

  Attorney Allseits reviewed an ordinance adding nuisance definitions and a repeat nuisance law-enforcement service call fee process. The council discussed possible flat fees, whether the ordinance could discourage 911 calls, how to distinguish mental-health crisis calls from behavioral issues, and how to track violations. The council approved amending the ordinance with discussed edits and tabled adding Fire Department language until fall.

  Agenda: 3a. Motions: M4. Speakers: Attorney Allseits, Council Member Swenson, Mayor Hybben.

• Interim Administrator Johnson wage increase

  The council first considered a $48.75 hourly wage retroactive to December 12, 2024, but that motion was withdrawn. After discussing exempt versus non-exempt status, overtime, staffing needs, and the mayor’s suggestion of $45.00, the council unanimously approved increasing Johnson’s pay to $45.00 per hour retroactive to January 2, 2025, with the resolution to be updated.

  Agenda: 3b. Motions: M7, M8. Speakers: Council Member Rainville, Council Member Glaser, Mayor Hybben.

• Fertilizer and herbicide applications

  The council approved the fertilizer and herbicide resolution with an amendment to provide three applications per area. The packet had compared Complete Grounds Maintenance and Best Outdoor Services quotes and noted the 2025 budget for fertilizer and herbicide was $6,500.

  Agenda: 3c. Motions: M9. Speakers: Council Member Breyen, Mayor Hybben.

• March 2025 personnel policy

  Attorney Allseits walked the council through discussion points in the draft personnel policy. The council approved using the existing PTO system to satisfy ESST requirements while keeping a 200-hour PTO bank, set the employee share of Minnesota Paid Family Medical Leave payroll tax at 50 percent beginning January 1, 2026, approved the drug testing policy, and approved the amended technology policy with email-account language. A proposed overtime-policy motion was rescinded.

  Agenda: 4. Motions: M12, M13, M14, M15, M16. Speakers: Attorney Allseits, Council Member Swenson, Mayor Hybben, Council Member Breyen, Council Member Glaser.

Motions and votes

17 motions on the record. Split votes are highlighted.

• M1MOTION BY MAYOR HYBBEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE AGENDA AS AMENDED WITH ITEMS B, C AND E MOVED TO NEW BUSINESS. MOVE C TO IN BETWEEN A & B IN NEW BUSINESS.

  moved by Mayor Hybben, seconded by Council Member Glaser

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 1↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY MAYOR HYBBEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE AGENDA AS AMENDED WITH ITEMS B, C AND E MOVED TO NEW BUSINESS. MOVE C TO IN BETWEEN A & B IN NEW BUSINESS. 5 AYES. MOTION CARRIED.

• M2MOTION BY MAYOR HYBBEN, SECONDED BY COUNCIL MEMBER GLASER TO ADD THE PUBLIC FORUM BACK ONTO THE AGENDA.

  moved by Mayor Hybben, seconded by Council Member Glaser

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 1↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY MAYOR HYBBEN, SECONDED BY COUNCIL MEMBER GLASER TO ADD THE PUBLIC FORUM BACK ONTO THE AGENDA. 5 AYES. MOTION CARRIED.

• M3MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED.

  moved by Council Member Breyen, seconded by Council Member Rainville

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 1↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. 5 AYES. MOTION CARRIED.

• M4MOTION BY COUNCIL MEMBER SWENSON, SECONDED BY MAYOR HYBBEN TO AMEND THE ORDINANCE WITH EDITS THAT WERE DISCUSSED WITH ATTORNEY ALLSEITS.

  moved by Council Member Swenson, seconded by Mayor Hybben

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 2↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER SWENSON, SECONDED BY MAYOR HYBBEN TO AMEND THE ORDINANCE WITH EDITS THAT WERE DISCUSSED WITH ATTORNEY ALLSEITS. 5 AYES. MOTION CARRIED.

• M5MOTION BY COUNCIL MEMBER BREYEN TO TABLE MR. BOYLES CONTRACT EXTENSION TO THE CITY COUNCIL MEETING ON MAY 13, 2025. 14 DAYS NOTICE IS NEEDED TO END/EXTEND/EDIT MR. BOYLES CONTRACT.

  moved by Council Member Breyen

  Withdrawn

  MOTION WAS WITHDRAWN.

  p. 2↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER BREYEN TO TABLE MR. BOYLES CONTRACT EXTENSION TO THE CITY COUNCIL MEETING ON MAY 13, 2025. 14 DAYS NOTICE IS NEEDED TO END/EXTEND/EDIT MR. BOYLES CONTRACT. MOTION WAS WITHDRAWN.

• M6MOTION BY COUNCIL MEMBER SWENSON, SECONDED BY COUNCIL MEMBER RAINVILLE TO EXTEND MR. BOYLES CONTRACT FOR 0-10 HOURS PER WEEK WITH SPECIFIC EMPHASIS ON WORKING WITH SOUTH CENTRAL SERVICE COOPERATIVE FOR THE HIRING OF A CITY ADMINISTRATOR.

  moved by Council Member Swenson, seconded by Council Member Rainville

  PassedSplit vote

  • YHYBBEN
  • YRAINVILLE
  • YGLASER
  • YSWENSON
  • NBREYEN

  p. 2↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER SWENSON, SECONDED BY COUNCIL MEMBER RAINVILLE TO EXTEND MR. BOYLES CONTRACT FOR 0-10 HOURS PER WEEK WITH SPECIFIC EMPHASIS ON WORKING WITH SOUTH CENTRAL SERVICE COOPERATIVE FOR THE HIRING OF A CITY ADMINISTRATOR. 4 AYES (HYBBEN, RAINVILLE, GLASER, SWENSON), 1 NAY (BREYEN). MOTION CARRIED.

• M7MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER GLASER TO INCREASE MS. JOHNSON'S WAGE TO $48.75 WITH RETRO PAY GOING BACK TO 12/12/24.

  moved by Council Member Rainville, seconded by Council Member Glaser

  Withdrawn

  MOTION WITHDRAWN.

  p. 2↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER GLASER TO INCREASE MS. JOHNSON'S WAGE TO $48.75 WITH RETRO PAY GOING BACK TO 12/12/24. DISCUSSION ENSUED. MOTION WITHDRAWN.

• M8MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER GLASER TO INCREASE MS. JOHNSON'S PAY TO $45.00/HOUR AND RETRO PAY BACK TO JANUARY 2, 2025. THE RESOLUTION WILL BE UPDATED TO REFLECT THE CHANGES AS STATED.

  moved by Council Member Rainville, seconded by Council Member Glaser

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 3↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER GLASER TO INCREASE MS. JOHNSON'S PAY TO $45.00/HOUR AND RETRO PAY BACK TO JANUARY 2, 2025. THE RESOLUTION WILL BE UPDATED TO REFLECT THE CHANGES AS STATED. 5 AYES. MOTION CARRIED.

• M9MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR HYBBEN TO APPROVE THE RESOLUTION FOR THE PURCHASE AND APPLICATION OF HERBICIDE AND FERTILIZER WITH AMENDMENTS TO BE 3 APPLICATIONS PER AREA.

  moved by Council Member Breyen, seconded by Mayor Hybben

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 3↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR HYBBEN TO APPROVE THE RESOLUTION FOR THE PURCHASE AND APPLICATION OF HERBICIDE AND FERTILIZER WITH AMENDMENTS TO BE 3 APPLICATIONS PER AREA. 5 AYES. MOTION CARRIED.

• M10MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO PULL INVOICE G100-2470 FOR THE ESCROW PAYABLE FOR DRYEN ACRES FROM MARCH 13, 2025, CLAIMS.

  moved by Council Member Breyen, seconded by Council Member Glaser

  FailedSplit vote

  • YBREYEN
  • YGLASER
  • NHYBBEN
  • NSWENSON
  • NRAINVILLE

  p. 3↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO PULL INVOICE G100-2470 FOR THE ESCROW PAYABLE FOR DRYEN ACRES FROM MARCH 13, 2025, CLAIMS. 2 AYES (BREYEN, GLASER), 3 NAYS (HYBBEN, SWENSON, RAINVILLE). MOTION FAILED.

• M11MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN. TO HAVE INTERIM ADMINISTRATOR JOHNSON ASK ATTORNEY RUPPE FOR A MORE DETAILED DESCRIPTION OF WHAT THE INVOICED WORK ENTAILED, IF INDEED IT WAS ASSOCIATED WITH THE INITIAL PROJECT, THEN THAT GOES TO THE ESCROW, IF ITS DETERMINED THAT IT ISN'T SPECIFIC TO THE INITIAL PROJECT THEN THE CITY WILL HAVE TO COVER THAT COST AT COUNCIL DISCRETION. AT WHICH POINT NO ADDITIONAL CHARGES WILL BE MADE TO THE ESCROW ACCOUNT.

  moved by Council Member Rainville, seconded by Mayor Hybben

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 3↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN. TO HAVE INTERIM ADMINISTRATOR JOHNSON ASK ATTORNEY RUPPE FOR A MORE DETAILED DESCRIPTION OF WHAT THE INVOICED WORK ENTAILED, IF INDEED IT WAS ASSOCIATED WITH THE INITIAL PROJECT, THEN THAT GOES TO THE ESCROW, IF ITS DETERMINED THAT IT ISN'T SPECIFIC TO THE I…

• M12MOTION BY COUNCIL MEMBER SWENSON, SECONDED BY MAYOR HYBBEN, ADOPT A POLICY IN THE PERSONNEL POLICY THAT PAID TIME OFF WOULD BE MORE GENEROUS THAN EARNED SICK AND SAFE TIME AND THEREFORE SATISFY THE EARNED SICK AND SAFE TIME REQUIREMENT, ELIMINATING EARNED SICK AND SAFE TIME AS ITS OWN SET OF HOURS. WITH A 200 HOUR PAID TIME OFF MAXIMUM WHICH REMAINS UNCHANGED.

  moved by Council Member Swenson, seconded by Mayor Hybben

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 4↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER SWENSON, SECONDED BY MAYOR HYBBEN, ADOPT A POLICY IN THE PERSONNEL POLICY THAT PAID TIME OFF WOULD BE MORE GENEROUS THAN EARNED SICK AND SAFE TIME AND THEREFORE SATISFY THE EARNED SICK AND SAFE TIME REQUIREMENT, ELIMINATING EARNED SICK AND SAFE TIME AS ITS OWN SET OF HOURS. WITH A 200 HOUR PAID…

• M13MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR HYBBEN, TO HAVE THE PERSONNEL POLICY REFLECT THE EMPLOYEE PAYING 50 PERCENT OF THE PAYROLL TAX FOR MINNESOTA'S PAID FAMILY MEDICAL LEAVE EFFECTIVE JANUARY 1, 2026.

  moved by Council Member Breyen, seconded by Mayor Hybben

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 4↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR HYBBEN, TO HAVE THE PERSONNEL POLICY REFLECT THE EMPLOYEE PAYING 50 PERCENT OF THE PAYROLL TAX FOR MINNESOTA'S PAID FAMILY MEDICAL LEAVE EFFECTIVE JANUARY 1, 2026. 5 AYES. MOTION CARRIED.

• M14MOTION BY MAYOR HYBBEN, SECONDED BY COUNCIL MEMBER SWENSON, TO APPROVE EXHIBIT (1) DRUG TESTING POLICY.

  moved by Mayor Hybben, seconded by Council Member Swenson

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 4↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY MAYOR HYBBEN, SECONDED BY COUNCIL MEMBER SWENSON, TO APPROVE EXHIBIT (1) DRUG TESTING POLICY. 5 AYES. MOTION CARRIED.

• M15MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE AMENDED TECHNOLOGY POLICY INCLUDING THE LANGUAGE PROVIDED BY ATTORNEY ALLSEITS REGARDING EMAIL ACCOUNTS.

  moved by Council Member Breyen, seconded by Council Member Glaser

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 4↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE AMENDED TECHNOLOGY POLICY INCLUDING THE LANGUAGE PROVIDED BY ATTORNEY ALLSEITS REGARDING EMAIL ACCOUNTS. 5 AYES. MOTION CARRIED.

• M16MOTION BY COUNCIL MEMBER SWENSON, TO KEEP THE OVERTIME POLICY HOURS BEYOND 40 HOURS A WEEK EARN TIME AND A HALF BUT CHANGE THE DEFINITION OF HOURS WORKED TO ALSO INCLUDE PAID TIME OFF SICK LEAVE AND HOLIDAY FOR ALL EMPLOYEES.

  moved by Council Member Swenson

  Withdrawn

  MOTION RESCINDED.

  p. 4↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER SWENSON, TO KEEP THE OVERTIME POLICY HOURS BEYOND 40 HOURS A WEEK EARN TIME AND A HALF BUT CHANGE THE DEFINITION OF HOURS WORKED TO ALSO INCLUDE PAID TIME OFF SICK LEAVE AND HOLIDAY FOR ALL EMPLOYEES. MOTION RESCINDED.

• M17MOTION TO ADJOURN BY COUNCIL MEMBER SWENSON, SECONDED BY COUNCIL MEMBER BREYEN.

  moved by Council Member Swenson, seconded by Council Member Breyen

  Outcome unrecorded

  p. 5↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION TO ADJOURN BY COUNCIL MEMBER SWENSON, SECONDED BY COUNCIL MEMBER BREYEN. The meeting was adjourned at 10:02 p.m.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• claims_total_2025_03

  Total checks to be generated for the March 2025 claim register.

  expenditure · claims register total · FY 2025

  $209,412.31

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 12↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Checks to be Generated by the Compute $209,412.31 Total $209,412.31

• lmc_social_media_training_claim

  CM Glaser Social Media Training claim questioned during claims discussion.

  expenditure · League of Minnesota Cities · FY 2025

  $15

  outflow

  Council approval status: not yet on record.

  p. 10↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 770 League of Minnesota Cities Cash Payment E 100-41110-435 Training CM Glaser Social Media Training $15.00p. 3↗Meeting City Council Meeting — Minutes (2025-05-05)$15.00 to League of Minnesota Cities. Should have credited it back to the city for the conference that Council Member Glaser did not attend, he has a message into the LMC to resolve this,

• dryden_acres_escrow_claim

  Dryden Acres attorney invoice line questioned during claims discussion.

  invoice · Dryden Acres escrow payable · FY 2025

  $325

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO PULL INVOICE G100-2470 FOR THE ESCROW PAYABLE FOR DRYEN ACRES FROM MARCH 13, 2025, CLAIMS. Failed
  p. 9↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Cash Payment Invoice G 100-24700 Escrow Payable 3-13 Dryden Acres $325.00p. 3↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO PULL INVOICE G100-2470 FOR THE ESCROW PAYABLE FOR DRYEN ACRES FROM MARCH 13, 2025, CLAIMS. 2 AYES (BREYEN, GLASER), 3 NAYS (HYBBEN, SWENSON, RAINVILLE). MOTION FAILED.

• claim_alta_name_plates

  Name plates claim.

  invoice · ALTA · FY 2025

  $38.23

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 8↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 747 ALTA Cash Payment E 100-41420-491 Misc Name Plates $38.23

• claim_animal_humane_society

  March animal pick up claim.

  invoice · Animal Humane Society · FY 2025

  $27

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 8↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 771 ANIMAL HUMANE SOCIETY Cash Payment E 100-41710-317 Animal Control March animal pick up $27.00

• claim_anoka_county_fire_protection

  Records Management System and special rescue team.

  invoice · Anoka County Fire Protection C · FY 2025

  $3,627

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 8↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 762 Anoka County Fire Protection C Cash Payment E 100-42210-310 Professional Services Records Management System and special rescue team $3,627.00

• claim_anoka_county_law_enforcement

  Law Enforcement Contract claim.

  contract · Anoka County · FY 2025

  $126,993.5

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 8↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 748 ANOKA COUNTY Cash Payment E 100-42110-310 Professional Services Law Enforcement Contract $126,993.50

• claim_beaudry_parks_fuel

  Parks fuel claim.

  invoice · Beaudry Oil & Services, Inc. · FY 2025

  $3,552.58

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 8↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 756 Beaudry Oil & Services, Inc. Cash Payment E 100-45202-203 General Supplies Invoice Transaction Date 4/29/2025 Due 12:00:00 AM Checking 10100 Total $3,552.58 Claim Type Claim# 761 CASH Cash Payment E 100-43110-404 Repairs and Maintenance Taken from Petty Cash for repairs on sweeper valves & adapto…

• claim_cash_sweeper_repairs

  Petty cash for sweeper valve and adaptor repairs.

  reimbursement · Cash · FY 2025

  $110

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 8↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Cash Payment E 100-43110-404 Repairs and Maintenance Taken from Petty Cash for repairs on sweeper valves & adaptors $110.00

• claim_central_hydraulics

  Hose sleeve and parts claim.

  invoice · Central Hydraulics, Inc. · FY 2025

  $251.35

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 8↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 767 Central Hydraulics, Inc. Cash Payment E 100-45202-221 Equipment Supplies for Invoice 00644548 M Hose sleeve & parts $251.35

• claim_civic_plus_website

  Website professional services claim.

  invoice · Civic Plus, LLC · FY 2025

  $2,580.48

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 8↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 764 CIVIC PLUS, LLC Cash Payment E 100-41710-310 Professional Services Invoice 332853 Civic Plus Website $2,580.48

• claim_couri_ruppe_total

  Total Couri & Ruppe legal-services claim.

  invoice · Couri & Ruppe, P.L.L.P. · FY 2025

  $13,762.5

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 9↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Transaction Date 4/29/2025 Due 12:00:00 AM Checking 10100 Total $13,762.50

• claim_couri_ruppe_personnel_policy

  March Personnel Policy legal work.

  invoice · Couri & Ruppe, P.L.L.P. · FY 2025

  $4,887.5

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 9↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Cash Payment Invoice E 100-41610-316 Civil Attorney March Personnel Policy $4,887.50

• claim_crow_river_farm_equipment

  Bushings for diggers at park.

  invoice · Crow River Farm Equipment Co. · FY 2025

  $33.15

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 9↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 766 Crow River Farm Equipment Co. Cash Payment E 100-45202-404 Repairs and Maintenance Bushings for diggers at park Invoice 212234 $33.15

• claim_earl_anderson_road_signs

  Road signs total claim.

  invoice · Earl F. Anderson · FY 2025

  $1,005.45

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 9↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 760 Earl F. Anderson Cash Payment E 100-43110-226 Supplies; Sign Road Signs $421.50 Invoice 0138750-IN Cash Payment E 100-43110-226 Supplies; Sign Road Signs $583.95 Transaction Date 4/29/2025 Due 12:00:00 AM Checking 10100 Total $1,005.45

• claim_fire_training

  Fire training claim.

  invoice · F.I.R.E. · FY 2025

  $650

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 9↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 774 F.I.R.E. Cash Payment E 100-42210-435 Training Fire Training $650.00

• claim_hakanson_anderson_total

  Engineering services total claim.

  invoice · Hakanson Anderson Associates · FY 2025

  $5,446.15

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 10↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Transaction Date 4/29/2025 Due 12:00:00 AM Checking 10100 Total $5,446.15

• claim_jefferson_fire_turnout_gear

  Turnout gear claim.

  expenditure · Jefferson Fire & Safety · FY 2025

  $3,669.97

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 10↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 773 JEFFERSON FIRE & SAFETY Cash Payment E 408-42210-581 Turnout Gear Turn Out Gear $3,669.97

• claim_lano_equipment_total

  Oil, filters, small tools, hose and crimp total claim.

  invoice · Lano Equipment, Inc. · FY 2025

  $738.82

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 10↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 768 Lano Equipment, Inc. Cash Payment E 100-45202-101 Wages and Salaries: Full- Oil and Aur Filters Invoice 02-1144465 $269.55 Cash Payment E 100-45202-240 Small Tools and Minor Eq Chain Loop Invoice 02-1144465 $38.99 Cash Payment E 100-45202-240 Small Tools and Minor Eq Ballbucket Invoice 02-1144465 $375.00 Cas…

• claim_lawson_products

  Bits for dock at park.

  invoice · Lawson Products, Inc. · FY 2025

  $168.75

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 10↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 746 Lawson Products, Inc. Cash Payment E 100-45202-240 Small Tools and Minor Eq Bits for Dock at park Invoice 9312357201 $168.75

• claim_macqueen_emergency

  Flowtests for fire department.

  invoice · MacQueen Emergency, LLC · FY 2025

  $1,197.25

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 10↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 758 MACQUEEN EMERGENCY,LLC Cash Payment E 100-42210-310 Professional Services Flowtests for fire department $1,197.25

• claim_mama_training

  Natalie MAMA Training.

  invoice · MAMA · FY 2025

  $47.5

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 10↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 750 MAMA Cash Payment E 100-41420-435 Training Natalie MAMA Training $47.50

• claim_mary_lieser_market_coordinator

  Contribution for Market Coordinator.

  expenditure · Mary Lieser · FY 2025

  $500

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 11↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 780 Cash Payment Invoice MARY LIESER E 100-45120-203 General Supplies Contribution for Market Coordinator $500.00

• claim_menards_dock_supplies

  Tools and supplies for dock at park total claim.

  invoice · Menards · FY 2025

  $279.45

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 11↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 745 Menards Cash Payment E 100-45202-404 Invoice 12938 Repairs and Maintenance Tools & Supplies for Dock at park $43.37 Cash Payment Invoice 12875 E 100-45202-404 Repairs and Maintenance Tools & Supplies for Dock at Park $236.08 Transaction Date 4/29/2025 Due 12:00:00 AM Checking 10100 Total $279.45

• claim_mn_peip_life_insurance

  May coverage life insurance.

  invoice · MN PEIP · FY 2025

  $5,191.46

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 11↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 769 MN PEIP Cash Payment G 100-20240 Health Insurance Invoice 1511060 May Coverage Life Insurance $5,191.46

• claim_plaisted_gravel

  Gravel total claim.

  invoice · Plaisted Companies Inc. · FY 2025

  $8,217.5

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 11↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 772 Plaisted Companies Inc. Cash Payment E 100-43110-440 Invoice 79212 Gravel, Rock, Etc. Gravel $463.12 Cash Payment Invoice 78862 E 100-43110-440 Gravel, Rock, Etc. Gravel $7,754.38 Transaction Date 4/29/2025 Due 12:00:00 AM Checking 10100 Total $8,217.50

• claim_sara_jenson_market_manager

  Contribution to Market Manager.

  expenditure · Sara Jenson · FY 2025

  $250

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 11↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 781 Sara Jenson Cash Payment Invoice E 100-45120-203 General Supplies Contribution to Market Manager $250.00

• claim_sewer_works_fire_holding_tank

  Fire Department holding tank pumped.

  invoice · Sewer Works · FY 2025

  $275

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 11↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 752 Sewer Works Cash Payment Invoice E 100-42210-404 Repairs and Maintenance Fire Department Holding Tank Pumped $275.00

• claim_tools_for_business_it

  Monthly IT services.

  invoice · Tools for Business, Inc. · FY 2025

  $1,411.09

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 11↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 751 Tools for Business, Inc. Cash Payment E 100-41710-310 Invoice 10088 Professional Services Monthly IT services $1,411.09

• claim_truenorth_steel_culvert_218th

  Culvert for 218th.

  invoice · TrueNorth Steel Inc · FY 2025

  $28,889.84

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 11↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 765 TrueNorth Steel Inc Cash Payment E 100-43110-228 Invoice BL0000018286 Culverts Culvert for 218th $28,889.84

• claim_vestis_uniforms

  Recycling Center and Public Works uniforms total claim.

  invoice · Vestis · FY 2025

  $424.68

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 12↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Transaction Date 4/29/2025 Due 12:00:00 AM Checking 10100 Total $424.68

• claim_wex_fire_admin_fuel

  Fire Admin fuel.

  invoice · WEX Fleet Card · FY 2025

  $58.61

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 12↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Claim# 753 WEX Fleet Card Cash Payment E 100-42210-212 Fuel Fire Admin Fuel $58.61

• treasurer_pine_river_checking_balance

  Pine River State Bank checking account balance as of March 31, 2025.

  treasurer_report · Treasurer's Report · FY 2025

  $205,735.52

  unknown

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 13↗Meeting City Council Meeting — Agenda Packet (2025-05-05)3/31/2025 Pine River State Bank Checking Acct. $205,735.52

• treasurer_pma_cds_balance

  PMA Financial Network CD fixed income balance as of March 31, 2025.

  treasurer_report · Treasurer's Report · FY 2025

  $1,693,237.5

  unknown

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 13↗Meeting City Council Meeting — Agenda Packet (2025-05-05)3/31/2025 PMA Financial Network CD's Fixed Income $1,693,237.50

• treasurer_4m_money_market_balance

  4M, 4MP & GO Funds money market fund balance as of March 31, 2025.

  treasurer_report · Treasurer's Report · FY 2025

  $301,330.76

  unknown

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 13↗Meeting City Council Meeting — Agenda Packet (2025-05-05)3/31/2025 4M, 4MP & GO Funds Money Market Fund $0.00 $301,330.76

• treasurer_ytd_outstanding_checks

  Year-to-date outstanding checks listed as a deduction.

  treasurer_report · Treasurer's Report · FY 2025

  $189,596.28

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 13↗Meeting City Council Meeting — Agenda Packet (2025-05-05)YTD Outstanding Chks $ (189,596.28)

• treasurer_adjusted_bank_total

  Adjusted bank total and Schedule 1 ending balance.

  treasurer_report · Treasurer's Report · FY 2025

  $2,010,707.5

  unknown

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 13↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Adjusted Bank Total $2,010,707.50 SCHEDULE 1 Ending Balance: $ 2,010,707.50

• boyles_contract_hourly_rate

  Contractor hourly rate under the Boyles independent contractor agreement; council later extended the contract for 0-10 hours per week.

  contract · Boyles consultant contract · FY 2025

  $100

  outflow

  Council voted: MOTION BY COUNCIL MEMBER SWENSON, SECONDED BY COUNCIL MEMBER RAINVILLE TO EXTEND MR. BOYLES CONTRACT FOR 0-10 HOURS PER WEEK WITH SPECIFIC EMPHASIS ON WORKING WITH SOUTH CENTRAL SERVICE COOPERATIVE FOR THE HIRING OF A CITY ADMINISTRATOR. Passed
  p. 16↗Meeting City Council Meeting — Agenda Packet (2025-05-05)City agrees to pay Contractor as a rate of $100 per hour for all professional services performed under this Agreementp. 2↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER SWENSON, SECONDED BY COUNCIL MEMBER RAINVILLE TO EXTEND MR. BOYLES CONTRACT FOR 0-10 HOURS PER WEEK WITH SPECIFIC EMPHASIS ON WORKING WITH SOUTH CENTRAL SERVICE COOPERATIVE FOR THE HIRING OF A CITY ADMINISTRATOR.

• boyles_contract_round_trip_mileage

  Contract mileage reimbursement per round trip from contractor's home to City offices.

  reimbursement · Boyles consultant contract · FY 2025

  $52

  outflow

  Council voted: MOTION BY COUNCIL MEMBER SWENSON, SECONDED BY COUNCIL MEMBER RAINVILLE TO EXTEND MR. BOYLES CONTRACT FOR 0-10 HOURS PER WEEK WITH SPECIFIC EMPHASIS ON WORKING WITH SOUTH CENTRAL SERVICE COOPERATIVE FOR THE HIRING OF A CITY ADMINISTRATOR. Passed
  p. 17↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Contractor will be reimbursed for mileage from Contractor's home to City offices at the rate of $52 per round trip.

• boyles_johnson_possible_savings_low

  Council Member Glaser said not renewing Boyles and hiring Ms. Johnson could potentially save the city this lower amount.

  estimate · possible savings · FY 2025

  $30,000

  unknown

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Meeting — Minutes (2025-05-05)By not renewing Mr. Boyles contract and hiring Ms. Johnson for the City Administrator position could potentially save the city $30,000-50,000.

• boyles_johnson_possible_savings_high

  Council Member Glaser said not renewing Boyles and hiring Ms. Johnson could potentially save the city this higher amount.

  estimate · possible savings · FY 2025

  $50,000

  unknown

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Meeting — Minutes (2025-05-05)By not renewing Mr. Boyles contract and hiring Ms. Johnson for the City Administrator position could potentially save the city $30,000-50,000.

• buchholz_park_dedication_per_lot_prior_condition

  The 2021 condition required a park and trail dedication fee of $2,500 per lot.

  fee · Buchholz park dedication · FY 2025

  $2,500

  inflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 22↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Condition 16 required that $2500 PER LOT (for the 3 new lots) shall be paid prior to the City signing final documents and before recording.

• buchholz_total_park_dedication_prior_condition

  The packet states city records showed one fee paid rather than a total of $7,500.

  fee · Buchholz park dedication · FY 2025

  $7,500

  inflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 22↗Meeting City Council Meeting — Agenda Packet (2025-05-05)City records indicate that only one park dedication fee of $2,500 was paid, rather than a total of $7,500.

• mmci_hotel_total_price

  Total Hilton hotel price for Interim Administrator Johnson's MMCI stay.

  expenditure · MMCI hotel stay · FY 2025

  $652.82

  outflow

  Council approval status: not yet on record.

  p. 34↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Total price for Stay 652.82 USD

• mmci_hotel_room_rate_total

  Total room rate for the MMCI hotel stay.

  expenditure · MMCI hotel stay · FY 2025

  $570

  outflow

  Council approval status: not yet on record.

  p. 34↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Total for Stay per Room Rate 570.00 USD

• mmci_hotel_taxes

  Taxes on the MMCI hotel stay.

  expenditure · MMCI hotel stay · FY 2025

  $82.82

  outflow

  Council approval status: not yet on record.

  p. 34↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Taxes 82.82 USD

• projector_actual_purchase_price

  Actual purchase price for the projector kept in Historic Town Hall.

  expenditure · projector · FY 2025

  $599

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 39↗Meeting City Council Meeting — Agenda Packet (2025-05-05)The projector was purchased for $599 rather than the $849.99 that had been previously quoted.

• projector_prior_quote

  Prior quoted price for the Epson Pro Projector EX9240.

  estimate · projector · FY 2025

  $849.99

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 40↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Option 2: Tools for Business, the Cities IT company also provided their recommendation which was the Epson Pro Projector model EX9240 which runs for $849.99.

• projector_new_age_quote

  New Age Technologies quote for a ceiling-mounted Sony projector option.

  estimate · projector · FY 2025

  $5,197

  outflow

  Council approval status: not yet on record.

  p. 40↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Option 1: Staff received a quote from New Age Technologies which was responsible for getting the meetings live on YouTube. The quote provided includes the ceiling-mounted installation for a Sony projector totaling $5,197.00.

• johnson_wage_packet_proposal_withdrawn

  Packet-proposed hourly rate for Interim Administrator Johnson; the initial motion at the meeting to use this amount was withdrawn.

  salary · Johnson wage proposal · FY 2025

  $48.75

  outflow

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER GLASER TO INCREASE MS. JOHNSON'S WAGE TO $48.75 WITH RETRO PAY GOING BACK TO 12/12/24. Withdrawn
  p. 52↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Humpal also suggested that the hourly rate would be more reflective of the responsibility level if it were $48.75 rather than the existing $39 per hour.p. 2↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER GLASER TO INCREASE MS. JOHNSON'S WAGE TO $48.75 WITH RETRO PAY GOING BACK TO 12/12/24. DISCUSSION ENSUED. MOTION WITHDRAWN.

• johnson_current_hourly_rate

  Existing hourly rate discussed in the wage packet.

  salary · Johnson current wage · FY 2025

  $39

  outflow

  Council approval status: not yet on record.

  p. 53↗Meeting City Council Meeting — Agenda Packet (2025-05-05)The first is her current wages at $39 per hour with overtime.

• johnson_approved_hourly_rate

  Approved hourly rate for Ms. Johnson, retroactive to January 2, 2025.

  salary · Johnson wage approved · FY 2025

  $45

  outflow

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER GLASER TO INCREASE MS. JOHNSON'S PAY TO $45.00/HOUR AND RETRO PAY BACK TO JANUARY 2, 2025. THE RESOLUTION WILL BE UPDATED TO REFLECT THE CHANGES AS STATED. Passed
  p. 3↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER GLASER TO INCREASE MS. JOHNSON'S PAY TO $45.00/HOUR AND RETRO PAY BACK TO JANUARY 2, 2025. THE RESOLUTION WILL BE UPDATED TO REFLECT THE CHANGES AS STATED. 5 AYES. MOTION CARRIED.

• complete_grounds_full_quote

  Complete Grounds Maintenance quote if all four areas received the total number of quoted applications.

  contract · Complete Grounds Maintenance quote · FY 2025

  $8,644

  outflow

  Council approval status: not yet on record.

  p. 58↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Total $8,644.00p. 66↗Meeting City Council Meeting — Agenda Packet (2025-05-05)if all four areas received the total number of applications quoted by each vendor, the total cost would be $8,644 from Complete Ground Maintenance Inc. and $8545 from Best Outdoor Services.

• best_outdoor_services_full_quote

  Best Outdoor Services quote for turf fertilization and weed control.

  contract · Best Outdoor Services quote · FY 2025

  $8,545

  outflow

  Council approval status: not yet on record.

  p. 59↗Meeting City Council Meeting — Agenda Packet (2025-05-05)Sent on Apr 22, 2025 Total $8,545.00p. 66↗Meeting City Council Meeting — Agenda Packet (2025-05-05)if all four areas received the total number of applications quoted by each vendor, the total cost would be $8,644 from Complete Ground Maintenance Inc. and $8545 from Best Outdoor Services.

• parks_fertilizer_budget_2025

  2025 budget amount for fertilizer and herbicide for the Parks.

  budget · parks fertilizer budget · FY 2025

  $6,500

  outflow

  Council approval status: not yet on record.

  p. 57↗Meeting City Council Meeting — Agenda Packet (2025-05-05)The 2025 budget contains a total of $6,500 for fertilizer and herbicide for the Parks.

• fertilizer_packet_recommended_total

  Packet-recommended total annual cost for selected fertilizer and herbicide applications; the passed motion amended the number of applications to three per area without stating a revised dollar amount.

  contract · fertilizer recommended contract · FY 2025

  $6,499

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR HYBBEN TO APPROVE THE RESOLUTION FOR THE PURCHASE AND APPLICATION OF HERBICIDE AND FERTILIZER WITH AMENDMENTS TO BE 3 APPLICATIONS PER AREA. Passed
  p. 57↗Meeting City Council Meeting — Agenda Packet (2025-05-05)The total annual cost would be $6499.p. 3↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR HYBBEN TO APPROVE THE RESOLUTION FOR THE PURCHASE AND APPLICATION OF HERBICIDE AND FERTILIZER WITH AMENDMENTS TO BE 3 APPLICATIONS PER AREA. 5 AYES. MOTION CARRIED.

• paid_family_medical_leave_employee_share_percent

  Employee share percentage for Minnesota Paid Family Medical Leave payroll tax effective January 1, 2026.

  salary · Paid Family Medical Leave payroll tax share · FY 2026

  $50

  unknown

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR HYBBEN, TO HAVE THE PERSONNEL POLICY REFLECT THE EMPLOYEE PAYING 50 PERCENT OF THE PAYROLL TAX FOR MINNESOTA'S PAID FAMILY MEDICAL LEAVE EFFECTIVE JANUARY 1, 2026. Passed
  p. 4↗Meeting City Council Meeting — Minutes (2025-05-05)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR HYBBEN, TO HAVE THE PERSONNEL POLICY REFLECT THE EMPLOYEE PAYING 50 PERCENT OF THE PAYROLL TAX FOR MINNESOTA'S PAID FAMILY MEDICAL LEAVE EFFECTIVE JANUARY 1, 2026. 5 AYES. MOTION CARRIED.

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• Council Member Glaser referred to the RCA that was presented by Mr. Boyles on February 11, 2025, Mr. Boyles suggested that one option is to hire Ms. Johnson as our City Administrator without entertaining other candidates. The other option is to go through South Central Service Cooperative (SCSC) which will incur costs for this option.

  — Council Member Glaser

  What this is about
  Council Member Glaser recalled a February 11, 2025 RCA by Mr. Boyles that identified options for hiring Ms. Johnson directly or using SCSC for the administrator search.

  p. 2↗Meeting City Council Meeting — Minutes (2025-05-05)Council Member Glaser referred to the RCA that was presented by Mr. Boyles on February 11, 2025, Mr. Boyles suggested that one option is to hire Ms. Johnson as our City Administrator without entertaining other candidates. The other option is to go through South Central Service Cooperative (SCSC) which will incur costs …

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• This is the third time that this agenda item has been shared with the City Council. The first time it was removed to determine if an interim employee who would be salaried can receive overtime if occupying a temporary position.

  — Consultant Boyles

  What this is about
  The wage-increase packet recalled two earlier attempts to bring the interim administrator wage item to the council.

  p. 52↗Meeting City Council Meeting — Agenda Packet (2025-05-05)This is the third time that this agenda item has been shared with the City Council. The first time it was removed to determine if an interim employee who would be salaried can receive overtime if occupying a temporary position.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• Per the RCA from Dec 10, 2024, she is non-exempt because position is currently interim.

  What this is about
  The wage discussion recalled the December 10, 2024 RCA and the city’s prior treatment of Johnson as non-exempt while serving in an interim role.

  p. 3↗Meeting City Council Meeting — Minutes (2025-05-05)Discussion regarding if her position is exempt or non-exempt. Per the RCA from Dec 10, 2024, she is non-exempt because position is currently interim.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• This property was part of a minor subdivision of property that occurred in 2021. At that time, the property in question was supposed to remain agricultural and not be used for residential purposes.

  — Cindy Nash, City Planner

  What this is about
  The Buchholz RCA recalled a 2021 minor subdivision resolution and unresolved conditions affecting whether Parcel C could be used for a home.

  p. 22↗Meeting City Council Meeting — Agenda Packet (2025-05-05)This property was part of a minor subdivision of property that occurred in 2021. At that time, the property in question was supposed to remain agricultural and not be used for residential purposes.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• On March 27, 2025, the City Council approved Resolution 2025-26 Approving the purchase of a new projector for historic town hall.

  — Administrative Assistant Stoeckel

  What this is about
  The projector RCA recalled the council’s March 27, 2025 approval of Resolution 2025-26 to buy a projector for Historic Town Hall.

  p. 39↗Meeting City Council Meeting — Agenda Packet (2025-05-05)On March 27, 2025, the City Council approved Resolution 2025-26 Approving the purchase of a new projector for historic town hall.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• A resolution is attached that would approve the new Personnel Policy and retract any other personnel policy, including those from 2013, 2019,2021, and 2022.

  — Interim City Administrator Johnson

  What this is about
  The personnel-policy RCA recalled earlier personnel policies from 2013, 2019, 2021, and 2022 that would be retracted by the new policy.

  p. 68↗Meeting City Council Meeting — Agenda Packet (2025-05-05)A resolution is attached that would approve the new Personnel Policy and retract any other personnel policy, including those from 2013, 2019,2021, and 2022.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

Sources

Every document and recording archived for this meeting.

• Document

  Meeting City Council Meeting — Agenda (2025-05-05)

  Agenda · 2025-05-05

  1 pages

  ↗
• Document

  Meeting City Council Meeting — Agenda Packet (2025-05-05)

  Packet · 2025-05-05

  143 pages

  ↗
• Document

  Meeting City Council Meeting — Minutes (2025-05-05)

  Minutes · 2025-05-05

  6 pages

  ↗