Agenda spine

3 items as recorded in the packet and minutes.

1. 1Call to Order

   Call to Order; Roll Call; Approve Agenda

   The meeting was called to order and roll call was taken; the minutes do not record a separate motion to approve the agenda.

   • meeting opening

   No action
   p. 1↗Meeting Special City Council Meeting — Agenda Packet (2024-04-22)1\. Call to Order · Roll Call · Approve Agendap. 1↗Meeting Special City Council Meeting — Minutes (2024-04-22)Mayor Pilon called the work session to order at 4:00 p.m. Present: Mayor Pilon, Council Members Breyen, and Fladebo. Absent: Council Members Alders and Rainville.

2. 2Authorize payment for newsletter postage and printing

   Approve Resolution authorizing payment for postage and printing for the Spring and Fall newsletters.

   The minutes record approval of Resolution 2024-39, while the agenda listed Resolution 2024-38.

   • 2024 spring and fall newsletters

   Approved
   p. 1↗Meeting Special City Council Meeting — Agenda Packet (2024-04-22)2\. Approve Resolution 2024-38 Authorizing payment for postage and printing for the Spring and Fall Newsletters.p. 1↗Meeting Special City Council Meeting — Minutes (2024-04-22)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY FLADEBO TO APPROVE RESOLUTION 2024-39 APPROVING PAYMENT FOR THE 2024 SPRING AND FALL NEWSLETTER NOT TO EXCEED $7,000 PLUS ANY REVENUES COLLECTED FOR THE 2024 ADVERSTING. 3 AYES. MOTION CARRIED.

3. 3Adjourn

   Adjourn

   The minutes state that the meeting adjourned at 4:11 p.m.

   • adjournment

   No action
   p. 1↗Meeting Special City Council Meeting — Agenda Packet (2024-04-22)3\. Adjournp. 1↗Meeting Special City Council Meeting — Minutes (2024-04-22)Meeting Adjourned at 4:11 p.m.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• 2024 spring and fall newsletter payment

  The council held a short special meeting to authorize payment to Rogers Printing and the Postmaster before the city newsletters went out. The council approved Resolution 2024-39, allowing payment for the 2024 spring and fall newsletter postage and printing, capped at $7,000 plus any 2024 advertising revenue collected.

  Agenda: 2. Motions: M1. Speakers: Mayor Pilon, Breyen, Fladebo.

Motions and votes

1 motion on the record. Split votes are highlighted.

• M1MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY FLADEBO TO APPROVE RESOLUTION 2024-39 APPROVING PAYMENT FOR THE 2024 SPRING AND FALL NEWSLETTER NOT TO EXCEED $7,000 PLUS ANY REVENUES COLLECTED FOR THE 2024 ADVERSTING.

  moved by Breyen, seconded by Fladebo

  Passed

  • YMayor Pilon
  • YBreyen
  • YFladebo
  • ·Alders
  • ·Rainville

  p. 1↗Meeting Special City Council Meeting — Minutes (2024-04-22)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY FLADEBO TO APPROVE RESOLUTION 2024-39 APPROVING PAYMENT FOR THE 2024 SPRING AND FALL NEWSLETTER NOT TO EXCEED $7,000 PLUS ANY REVENUES COLLECTED FOR THE 2024 ADVERSTING. 3 AYES. MOTION CARRIED.p. 1↗Meeting Special City Council Meeting — Minutes (2024-04-22)Present: Mayor Pilon, Council Members Breyen, and Fladebo. Absent: Council Members Alders and Rainville.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• F1

  Postage required before printing the spring newsletter.

  expenditure · 2024 spring newsletter postage · FY 2024

  $1,042.21

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting Special City Council Meeting — Agenda Packet (2024-04-22)The postage for the spring newsletter is $1,042.21. The cost of the printing is yet to be determined.

• F2

  Maximum authorized payment for postage and printing for both 2024 newsletters, plus any advertising revenues collected.

  expenditure · 2024 spring and fall newsletter postage and printing cap · FY 2024

  $7,000

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY FLADEBO TO APPROVE RESOLUTION 2024-39 APPROVING PAYMENT FOR THE 2024 SPRING AND FALL NEWSLETTER NOT TO EXCEED $7,000 PLUS ANY REVENUES COLLECTED FOR THE 2024 ADVERSTING. Passed
  p. 2↗Meeting Special City Council Meeting — Agenda Packet (2024-04-22)Staff are authorized to pay the postage and printing as required by the printer not to exceed $7,000 plus any revenues collected for the 2024 advertising for the printing of both the spring and fall newsletters.p. 1↗Meeting Special City Council Meeting — Minutes (2024-04-22)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY FLADEBO TO APPROVE RESOLUTION 2024-39 APPROVING PAYMENT FOR THE 2024 SPRING AND FALL NEWSLETTER NOT TO EXCEED $7,000 PLUS ANY REVENUES COLLECTED FOR THE 2024 ADVERSTING. 3 AYES. MOTION CARRIED.

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• City council has not yet approved the payment for the newsletters; however, it is in the budget.

  What this is about
  Whether the council had already approved payment for the newsletters before this special meeting.

  p. 1↗Meeting Special City Council Meeting — Minutes (2024-04-22)Discussion: City council has not yet approved the payment for the newsletters; however, it is in the budget.

  Related history

  The records I searched do not contain a prior council decision approving payment for newsletters before this special meeting. The search results returned unrelated material, including audit packet language, planning and zoning fee/escrow language, and a May 5, 2025 projector purchase discussion, but nothing showing a newsletter payment approval, vote, or amount. Based on these results, the recollection appears correct: there is no matching record here that council had already approved the newsletter payment, even if the expense may have been included in the budget.

  • ·May 12, 2026<!-- PageBreak --> <!-- PageNumber="88" --> #### Auditor's Responsibilities for the Audit of the Financial Statements Ou
  • ·Mar 10, 2026<!-- PageBreak --> <!-- PageNumber="324" --> agreements related to those applications, including direct costs such as re
  • ·Oct 28, 2025<!-- PageBreak --> <!-- PageNumber="42" --> <table> <tr> <th>Easement Vacation</th> <th>Application - $250.00 Escrow - *
  • ·Aug 26, 2025<!-- PageBreak --> <!-- PageNumber="35" --> <table> <tr> <th></th> <th>Annual Review - $100.00</th> </tr> <tr> <td>Easem
  • ·Aug 26, 2025<!-- PageBreak --> <!-- PageNumber="46" --> <table> <tr> <th>Excavation &amp; Mining Permit</th> <th>Application - $250.

Sources

Every document and recording archived for this meeting.

• Document

  Meeting Special City Council Meeting — Minutes (2024-04-22)

  Minutes · 2024-04-22

  1 pages

  ↗
• Document

  Meeting Special City Council Meeting — Agenda Packet (2024-04-22)

  Packet · 2024-04-22

  2 pages

  ↗