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Tuesday, April 10, 2018
Agenda
Not posted
What was on the agenda.
One-line summary
Council approved the consent agenda (including donations, road-improvement resolutions, URRWMO budget, and a meeting-disturbance ordinance), set interim spending-authorization direction through the mayor, approved hiring seasonal employees with limits, and directed staff to explore deferred assessment options for the Old Viking Blvd project.
26 items as recorded in the packet and minutes.
A1Call to order / Allegiance
The agenda lists the Allegiance at 7:00 PM; the minutes do not record a separate action item.
A2Clerk reads the meeting policy
The agenda lists this item; the minutes do not record a separate action item.
A3Approve/amend the meeting agenda
Agenda amended to add an RCA apology item and a note about discussing the Ham Lake donation.
A4Sheriff's Report
Report was presented; no motion recorded.
A5Floor Items
Public comment (including softball field use request).
A speaker addressed the council about softball field use.
A6.1Consent Agenda 1.1: Approve minutes (Jan 16 Joint Meeting and Mar 13 Council)
Approved as part of a single consent agenda motion.
A6.2Consent Agenda 1.2: Financial Report
Approved as part of a single consent agenda motion.
A6.3Consent Agenda 1.3: Approve all audited bills (Claims #670–#701) and Net Distribution reports
Approved as part of a single consent agenda motion.
A6.4Consent Agenda 1.4: Adopt Resolution 2018-08 (accept Ham Lake Chamber of Commerce donation)
Council also directed that the donation be held and not spent until council gives direction; then adopted the consent agenda including the resolution.
A6.5Consent Agenda 1.5: Adopt Resolution 2018-09 (Pinnaker Lake Estates plans/specifications)
Adopted as part of the consent agenda motion.
A6.6Consent Agenda 1.6: Adopt Resolution 2018-10 (Old Viking Blvd plans/specifications)
Adopted as part of the consent agenda motion.
A6.7Consent Agenda 1.7: Approve 2017 Audited Financial Statements
Approved as part of the consent agenda motion.
A6.8Consent Agenda 1.8: Ratify the 2019 URRWMO Budget
Ratified as part of the consent agenda motion.
A6.9Consent Agenda 1.9: Adopt Ordinance 2018-03 (disturbances at city meetings)
Adopted as part of the consent agenda motion.
A6.10Consent Agenda 1.10: Adopt Resolution 2018-11 (Elfelt firearms clarification)
Adopted as part of the consent agenda motion.
A6.11Consent Agenda 1.11: Use of softball fields at Nowthen Memorial Park and Twin Lakes Park
Approved as part of the consent agenda motion (details of agreement are in the packet).
A6.12Consent Agenda 1.12: Approval to attend the Minnesota Mayor's Association
Approved as part of the consent agenda motion.
A7aCouncil Item a: Deputy Clerk Position Update
Tabled until the hiring committee comes to a consensus.
A7bCouncil Item b: Day to Day operating expenditure authorization
Tabled until resolution matches policy; interim direction was adopted to have staff coordinate budgeted expenditures through the mayor.
A7cCouncil Item c: Approve hiring seasonal employees
Approved with 32-hour-per-week limits and clarified that the $15/hour seasonal employee’s primary duties are hauling gravel and other duties as assigned.
A7c-2Council Item (added): Apology to maintenance staff
No vote; councilmember Rainville apologized for an incorrect statement related to sealing the City Hall handicap ramp.
A7dCouncil Item d: Annexation update
No action taken; stated there were no new updates and annexation appears to still be proceeding.
A7eCouncil Item e: Old Viking Blvd assessment options/considerations
Directed staff to contact the engineer about possible deferred assessments and affected parcels; a follow-up motion about higher business assessments was withdrawn after council expressed no interest.
A7fCouncil Item f: Reschedule Comp Plan workshop
Minutes state the workshop was rescheduled to May 9, 2018 at 7PM (no motion recorded).
A8Introduction of new items
No new items were introduced.
A9Adjourn
Adjourned at 8:10 PM by motion.
What this meeting did about specific topics, organized by issue rather than by document.
Ham Lake Chamber of Commerce donation (Resolution 2018-08)
Council accepted a $3,000 donation from the Ham Lake Area Chamber of Commerce and, by separate motion, directed that the donation be held and not spent until the council provides direction on how it should be used.
Agenda: A6.4. Motions: M2, M3. Speakers: Rainville, Bettinger.
Old Viking Blvd road project (Resolution 2018-10) and assessment options
Council adopted the Old Viking Boulevard improvement resolution as part of the consent agenda, then later discussed assessment considerations and directed staff to contact the engineer with a proposal for possible deferred assessments and identify parcels that could be affected; a follow-up idea to assess businesses at a higher rate was raised but ultimately withdrawn when council was not interested in pursuing it.
Agenda: A6.6, A7e. Motions: M3, M8, M9. Speakers: Breyen, Bettinger, Rainville, Reighard, Pilon.
Seasonal hiring for parks/recycling and gravel hauling
Council approved hiring seasonal help: a Parks/Recycling Employee at $11.00 per hour and a seasonal employee at $15.00 per hour, both limited to not more than 32 hours per week, with the $15/hour position’s primary duties being hauling gravel plus other duties as assigned after council discussion about how narrowly to define the work.
Agenda: A7c. Motions: M7. Speakers: Rainville, Breyen, Bettinger, Reighard, Pilon, Glaze.
Day-to-day operating expenditure authorization (interim process through Mayor)
Council tabled the day-to-day operating expenditure authorization item again while working with staff on a resolution matching policy, and adopted interim direction that staff should continue to contact and work with the mayor on budgeted expenditures to verify they are within the budget.
Agenda: A7b. Motions: M5, M6. Speakers: Breyen, Rainville, Reighard, Pilon.
Deputy Clerk recruitment
Council discussed that three deputy clerk candidates had been interviewed and that their current salaries were higher than the city’s pay range; the matter was tabled until the committee reaches a consensus.
Agenda: A7a. Motions: M4. Speakers: Pilon, Rainville, Reighard, Breyen.
Softball field use at Nowthen Memorial Park and Twin Lakes Park
A member of the public spoke during floor items about using the softball fields at Nowthen Memorial Park and Twin Lakes Park, proposing maintenance of the fields in lieu of payment as had been done previously, and the council approved the softball-field use item as part of the consent agenda.
Agenda: A5, A6.11. Motions: M3. Speakers: Tony Schelegel.
Ordinance 2018-03: disturbances at city meetings
Council adopted Ordinance 2018-03 relating to disturbances at city meetings as part of the consent agenda.
Agenda: A6.9. Motions: M3.
Elfelt AAA Auction & Realty firearms sales clarification (Resolution 2018-11)
Council adopted Resolution 2018-11 as part of the consent agenda to clarify that firearms sales are authorized as part of the Elfelts’ home extended business at 7140 Old Viking Blvd under the existing IUP, contingent on obtaining a federal firearms license, with live auctions and discharge of firearms not permitted on the property.
Agenda: A6.10. Motions: M3.
Apology to maintenance staff (handicap ramp sealing statement)
Councilmember Rainville stated that she had made an incorrect statement at the prior Thursday workshop related to sealing the City Hall handicap ramp and publicly apologized to the maintenance staff after receiving an email from Joe Glaze indicating the statement was incorrect.
Agenda: A7c-2. Speakers: Rainville, Glaze.
10 motions on the record. Split votes are highlighted.
M1Reighard made a motion to approve the amended agenda; Rainville seconded. All in favor; motion carried.
moved by Reighard, seconded by Rainville
All in favor; motion carried.
M2Rainville made a motion to make sure that the donation from the Ham Lake Chamber of Commerce be held and not spent until the Council has given direction on how they want to spent it; Bettinger seconded. All in favor; motion carried.
moved by Rainville, seconded by Bettinger
All in favor; motion carried.
M3Rainville made a motion to approve the Consent Agenda items, as presented; Breyen seconded. All in favor; motion carried.
moved by Rainville, seconded by Breyen
All in favor; motion carried.
M4Rainville made a motion to table this until the Committee comes to a consensus; Breyen seconded.
moved by Rainville, seconded by Breyen
All in favor; motion carried.
M5Breyen made a motion to table this until the Council can work with staff to come up with a resolution that matches our policy; Rainville seconded.
moved by Breyen, seconded by Rainville
All in favor of Breyen's motion; motion carried.
M6Breyen made a motion to have staff continue to contact and work with the Mayor on budgeted expenditures and to verification that those expenditures are within the budget; Reighard seconded. All in favor; motion carried.
moved by Breyen, seconded by Reighard
All in favor; motion carried.
M7Rainville made a motion to approve hiring a Seasonal Parks/Recycling Employee at a rate of $11.00 per hour (not to exceed 32 hours a week) and to hire a season employee at a rate of $15.00 per hour (no to exceed 32 hours per week) with the primary duties of hauling gravel and other duties as assigned; Breyen seconded. All in favor; motion carried.
moved by Rainville, seconded by Breyen
All in favor; motion carried.
M8Rainville made a motion to have staff contact the engineer with a proposal of possible deferred assessments and which parcels could be affected; Breyen seconded. If it has been done in the past, we should consider this. All in favor; motion carried.
moved by Rainville, seconded by Breyen
All in favor; motion carried.
M9Rainville made a motion to have staff talk to the attorney about the ability to assess residential businesses a higher assessment rate; Reighard seconded.
moved by Rainville, seconded by Reighard
Council is not interested in pursuing this. Rainville withdrew her motion.
M10Breyen made a motion to adjourn the meeting at 8:10 PM; Rainville seconded. All in favor; motion carried.
moved by Breyen, seconded by Rainville
All in favor; motion carried.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Ham Lake Area Chamber of Commerce donation accepted by Resolution 18-08.
donation
$3,000
inflow
F2
Total for selected claims in the audited bills list (Claims #670 through #701) for the date range 3/13/2018 to 4/9/2018.
expenditure · Claims #670-701
$28,365.33
outflow
F3
URRWMO 2019 total budgeted amount shown in draft budget table (for ratification).
budget · URRWMO · FY 2019
$33.935
unknown
F4
Seasonal Parks/Recycling Employee hourly rate approved, with hours limited to not to exceed 32 hours a week.
salary · Seasonal staffing
$11
outflow
F5
Seasonal employee hourly rate approved, with hours limited to not to exceed 32 hours per week; primary duties hauling gravel and other duties as assigned.
salary · Seasonal staffing
$15
outflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Rainville said last year the Council gave permission to hire someone to gravel. Come to find out later there was more than that.
— Rainville
What this is about
Reference to last year's council approval for a seasonal gravel-hauling hire and how work differed from what was approved.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Breyen said that he remembers that they discussed it at length that it was going to be just for graveling.
— Breyen
What this is about
Reference to prior meeting/workshop discussion about limiting the $15/hour seasonal position to gravel hauling.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Bettinger said that they have done deferred assessments in the past, but that doesn't reduce the amount of per unit assessment to the people immediately assessed.
— Bettinger
What this is about
Reference to the city’s prior use of deferred assessments on road projects.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
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