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Tuesday, February 12, 2013
Agenda
Not posted
What was on the agenda.
One-line summary
The City Council handled planning/zoning requests (including denial of the Schiller IUP and approval of Anstine’s home occupation), tabled road plans, approved several contracts and donations, adjusted a disputed fire-call charge, adopted consent items (including an ordinance and resolutions), and approved a 6‑month retail-district moratorium while pursuing a road network plan cost estimate.
31 items as recorded in the packet and minutes.
A1Approve/amend the meeting agenda
1Floor Items
Public comment
2Sheriff Update
3Adopt Resolution 2013-01 - A Resolution Making Appointments
Council tabled commission/committee member appointments and sections 3-6 of the resolution.
4aRobert & Jeanne Schiller - Request for an Interim Use Permit (21269 Jarvis Street)
4bKerry Anstine - Request for approval of a Federal Firearms License / Permitted Home Occupation
Approve Permitted Home Occupation for Suburban Firearms and Training
Approved with conditions listed in the minutes (items 1-8).
4cBill Smith - extension for recycling business
Request for extension to move his business (North Country Recycling)
Extension granted until April 2013 meeting; substantial progress required by April meeting per amended motion.
5aApprove 2013 Gravel Plan
Tabled until March along with dust control and crack seal plans.
5bApprove 2013 Dust Control Plan
Tabled until March.
5cApprove 2013 Crack Seal Plan
Tabled until March.
6Terry Olson - Request for use of Baseball field - Maintenance in lieu of fee
7.1Consent Agenda item 1.1: Approve amended minutes (Nov 13, Dec 11 2012; Jan 8 2013)
Approved as part of the consent agenda motion.
7.2Consent Agenda item 1.2: Approve audited bills Claim #7927 through Claim #7975 and net distribution reports
Approved as part of the consent agenda motion.
7.3Consent Agenda item 1.3: Financial Report
Approved as part of the consent agenda motion.
7.4Consent Agenda item 1.4: Adopt Ordinance 2013-01 (criminal background checks for employment and licensing)
Adopted as part of the consent agenda motion.
7.5Consent Agenda item 1.5: Adopt Resolution 2013-04 (recharacterizing debt service funds)
Adopted as part of the consent agenda motion.
7.6Consent Agenda item 1.6: Adopt Resolution 2013-05 (certify delinquent abatement costs)
Adopted as part of the consent agenda motion.
8a1Fire Engine Replacement Costs (earnest money)
8a2Fire Call charge dispute (Nick Dahlberg)
Council denied waiver request motion, then approved reduced amount owed ($103.04) with city absorbing the rest.
8bSchedule Table Top Exercise (March 1, 1:00 PM)
8cDiscuss Change Official Council Meeting date
Council kept meetings on second Tuesday with workshops the preceding Thursday at 5:00 PM.
8dPart-time Snowplowers
Interview and background check process discussed
8eGenerator Preventative Maintenance Services and Repair Contract
8fApprove Business Card Ad in Threshing Show Brochure ($160)
8gRecycling Center (including cameras discussion)
Consensus not to install cameras at this time; discussion about evening closure handling.
8h2013 Heritage Festival (financial support)
Donation approved; Schulz opposed and Rainville abstained per recorded vote summary.
8iAdopt Resolution 2013-06 (support Lions grant application)
8jPlanning decisions in retail areas (moratorium; road network plan cost estimate)
Moratorium approved for 6 months; separate motion approved to work with Planning Co. on cost estimate.
8kCity administrative policies
Council directed exploring options with the attorney.
9Introduction of New Items
City logo discussion introduced
ADJMeeting Adjourned
Adjourned at 9:25 PM.
What this meeting did about specific topics, organized by issue rather than by document.
North Country Recycling / 21269 Jarvis Street (Schiller IUP denial and Bill Smith extension)
The Council denied the requested interim use permit for Robert & Jeanne Schiller for 21269 Jarvis Street, citing that the property owners did not own the business and stating no ordinance changes should be made to allow the business. Separately, the Council granted Bill Smith an extension to continue using the current facility until the April 2013 Council meeting, with the amended condition that substantial progress toward relocating must be shown by that April meeting; the Council discussed truck traffic concerns and the need to resolve the issue by moving to a new property.
Agenda: 1, 4a, 4c. Motions: M3, M6. Speakers: Jeff Hislop, Rainville, Meyer, Pilon, Scheffler, Schulz, Bill Smith.
Suburban Firearms and Training (Kerry Anstine home occupation / FFL city approval)
The Council approved Kerry Anstine’s request for a permitted home occupation to operate Suburban Firearms and Training at 21595 Waco St, adopting the planner and Planning and Zoning Commission conditions that required operations to be conducted within the principal structure, prohibited on-site retail sales, limited signage, restricted nuisances, and required reimbursement of administrative/legal/professional costs related to the request.
Agenda: 4b. Motions: M4. Speakers: Rainville, Pilon.
Consent agenda: bills/claims, financial report, criminal background check ordinance, and debt/abatement resolutions
The Council approved the consent agenda, which included minutes approvals, audited bills/claims (Claims #7927–#7975 plus net distribution reports), the financial report, adoption of Ordinance 2013-01 establishing requirements for criminal background checks for employment and licensing, and adoption of Resolutions 2013-04 (recharacterizing $88,095.00 of debt levy to general fund for public safety) and 2013-05 (certifying $4,349.60 in delinquent hazardous building abatement costs to the County Auditor).
Agenda: 7.1, 7.2, 7.3, 7.4, 7.5, 7.6. Motions: M10. Speakers: Pilon, Schulz, Rainville.
Road and Bridge 2013 plans (gravel, dust control, crack seal)
The Council tabled the Road and Bridge agenda items to approve the 2013 Gravel Plan, Dust Control Plan, and Crack Seal Plan until the March meeting.
Agenda: 5a, 5b, 5c. Motions: M7. Speakers: Schulz, Meyer.
Fire engine replacement earnest money and related timing
The Council discussed fire engine replacement timing and approved paying $500 in earnest money to hold the engine offer until the next council meeting.
Agenda: 8a1. Motions: M11. Speakers: Bart Hayft, Pilon, Scheffler.
Fire call charge dispute for gas line incident (Nick Dahlberg)
After hearing Nick Dahlberg’s dispute over a fire call charge for a gas line incident, the Council initially considered denying a waiver but that motion failed after the second was rescinded. The Council then approved requiring Dahlberg to pay $103.04 for 8 firefighters, with the City absorbing the remainder of the billed response costs.
Agenda: 8a2. Motions: M12, M13. Speakers: Nick Dahlberg, Rainville, Meyer, Kapler, Schulz.
Generator preventative maintenance services contract
The Council approved the Preventative Maintenance Services and Repair contract for the City generator for $620.
Agenda: 8e. Motions: M16. Speakers: Pilon, Meyer.
Recycling center cameras and closure handling
The Council discussed how to handle closing the recycling center each evening and reached consensus not to install cameras at the recycling center at this time.
Agenda: 8g. Speakers: Schulz.
Heritage Festival 2013 support
After a request for financial support was made on behalf of the Nowthen Heritage Festival, the Council voted to donate $2,500 to the festival (with Schulz opposed and Rainville abstaining).
Agenda: 1, 8h. Motions: M18. Speakers: Sue Pilon, Meyer, Scheffler, Schulz, Rainville.
Commercial retail district moratorium and road networking plan cost estimate
The Council approved a 6-month moratorium in the commercial retail district while a road networking plan is developed, and also approved working with The Planning Company to obtain a cost estimate for putting a road network plan in place; Scheffler voted against both motions.
Agenda: 8j. Motions: M20, M21. Speakers: Pilon, Meyer, Scheffler.
23 motions on the record. Split votes are highlighted.
M1Meyer made a motion to approve the amendments to the agenda; Rainville seconded. All in favor; motion carried.
moved by Meyer, seconded by Rainville
All in favor
M2Meyer made a motion to table the commission and committee member appointments and section 3,4,5 and 6 of the resolution; Rainville seconded. All in favor; motion carried.
moved by Meyer, seconded by Rainville
All in favor
M3Rainville made a motion to deny the request for an IUP by Robert & Jeanne Schiller because they do not own the business, which is a requirement of the ordinances. Rainville also entertains no changes be made to the ordinance to allow for such a business. Meyer seconded. Rainville said that this is the second time this request has been before them and both times the property owner did not own the business. All in favor; motion carried.
moved by Rainville, seconded by Meyer
All in favor
M4Rainville made a motion to approve the request for a Permitted Home Occupation to operate Suburban Firearms and Training at 21595 Waco St. 12-33-25-42-007, as per the findings and fact and conditions set forth by the Planner and recommendations of the Planning and Zoning Commission listed below:
moved by Rainville, seconded by Pilon
All in favor
M5Pilon made a motion to extend the use of the current facility until the April 2013 meeting. Rainville seconded.
moved by Pilon, seconded by Rainville
M6Pilon moved to amend his motion to approve the request by Bill Smith to extend the use of the current facility until the April City Council Meeting; at which time, substantial progress needs to have been made. Meyer seconded. If no progress is seen by the April meeting, then the Council will move accordingly. All in favor; motion carried.
moved by Pilon, seconded by Meyer
All in favor
M7Schulz made a motion to table a., b., and c. of the Road and Bridge items until the March meeting. Meyer seconded. All in favor; motion carried.
moved by Schulz, seconded by Meyer
All in favor
M8Meyer made a motion to approve the request by Terry Olson to use the baseball field and to provide maintenance on the field in lieu of the usage fee; Schulz seconded. All in favor; motion carried.
moved by Meyer, seconded by Schulz
All in favor
M9Pilon made a motion to have staff work with the City attorney to amend the ordinance to recoup prosecution fees to protect the City; Rainville seconded. All in favor; motion carried.
moved by Pilon, seconded by Rainville
All in favor
M10Pilon made a motion to approve the Consent Agenda; Schulz seconded. All in favor; motion carried.
moved by Pilon, seconded by Schulz
All in favor
M11Pilon made a motion to give $500 of earnest money towards the fire engine until the next council meeting; Scheffler seconded. All in favor; motion carried.
moved by Pilon, seconded by Scheffler
All in favor
M12Rainville made a motion to deny the request for the waiver of the fire call charge; Meyer seconded.
moved by Rainville, seconded by Meyer
Rainville's motion failed.
M13Schulz made a motion that Nick Dahlberg be required to pay $103.04 for the 8 fire fighters and the City absorbs the rest; Meyer seconded. Four in favor; Rainville opposed. Motion Carried
moved by Schulz, seconded by Meyer
M14Meyer made a motion to schedule the table top EOP exercise for Friday, March 1st at 1:00 PM; Rainville seconded. All in favor; motion carried.
moved by Meyer, seconded by Rainville
All in favor
M15Meyer made a motion to continue the Council Meetings on the second Tuesday of each month, with the workshops proceeding the Thursday before at 5:00 PM; Rainville seconded. All in favor; motion carried.
moved by Meyer, seconded by Rainville
All in favor
M16Pilon made a motion to approve the Preventative Maintenance Services and Repair contract for $620; Meyer seconded. All in favor; motion carried.
moved by Pilon, seconded by Meyer
All in favor
M17Pilon made a motion to approve an ad in the Nowthen Threshing Show brochure for $160; Schulz seconded. All in favor; motion carried.
moved by Pilon, seconded by Schulz
All in favor
M18Meyer made a motion to donate $2,500 to the Heritage Festival; Scheffler seconded.
moved by Meyer, seconded by Scheffler
M19Meyer made a motion to Adopt Resolution 2013-06, A Resolution in Support of the Lions Applying for a Grant; Pilon seconded. All in favor; motion carried.
moved by Meyer, seconded by Pilon
All in favor
M20Pilon made a motion to approve a moratorium in the commercial retail district for 6 months until they get a good road networking plan together.
moved by Pilon, seconded by Meyer
M21Pilon made a motion to work with the Planning Co. on getting a cost estimate to put a road network plan in place.
moved by Pilon
M22Pilon made a motion to explore, with the attorney, what the city's options are to move forward with an administrative policy so everyone knows what they are supposed to be doing; Rainville seconded.
moved by Pilon, seconded by Rainville
All in favor; motion carried.
M23Meyer made a motion to adjourn the meeting at 9:25 PM; Pilon seconded. All in favor; motion carried.
moved by Meyer, seconded by Pilon
All in favor
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Preventative Maintenance Services and Repair contract for generator
contract · Generator Preventative Maintenance Services and Repair Contract · FY 2013
$620
outflow
F2
Ad in the Nowthen Threshing Show brochure
expenditure · Threshing Show brochure ad · FY 2013
$160
outflow
F3
Donation to the Heritage Festival
donation · 2013 Heritage Festival · FY 2013
$2,500
outflow
F4
Earnest money to hold fire engine offer until next council meeting
expenditure · Fire engine replacement earnest money · FY 2013
$500
outflow
F5
Amount Nick Dahlberg required to pay for 8 firefighters on gas line incident call; city to absorb rest
fee · Fire call charge dispute · FY 2013
$103.04
inflow
F6
Fire call invoice total amount due for gas line incident (invoice 12-73)
fee · Fire call invoice · FY 2012
$283.36
inflow
Council approval status: not yet on record.
F7
Recharacterization of 2013 debt levy amount to general fund monies for costs of public safety (Resolution 2013-04)
transfer · Debt service levy recharacterization · FY 2013
$88,095
transfer
F8
Amount certified to County Auditor for delinquent hazardous building abatement costs (PID 33-33-25-43-0012) per Resolution 2013-05
assessment · Delinquent abatement certification · FY 2013
$4,349.6
inflow
F9
Total for selected audited claims Claim #7927 through #7975
invoice · Audited bills total (selected claims) · FY 2013
$216,307
outflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Rainville said that this is the second time this request has been before them and both times the property owner did not own the business.
— Rainville
What this is about
Recalls that the Schiller IUP request had come to the Council before with the same ownership issue.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
It was discussed at the workshop to extend the current conditions for another 2 month period so that Mr. Smith can look for another location.
What this is about
Refers back to a prior workshop discussion about extending conditions for the recycling business.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
There was discussion in the past about getting an ordinance in place; in particular, at the major intersection areas.
What this is about
Recalls past Council discussion about adopting an ordinance for retail intersection areas, leading to the moratorium discussion.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
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