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Tuesday, June 14, 2011
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
Council held a public hearing on the SWPPP, approved multiple attorney/engineering actions (including Bailey Estates agreement amendments and demolition steps), addressed road repair planning and equipment issues, handled parks items, approved consent agenda items, and recessed/continued discussion to June 21, 2011.
28 items as recorded in the packet and minutes.
PHPublic Hearing — Storm Water Pollution Prevention Plan (SWPPP)
Receive comments on the Storm Water Pollution Prevention Plan and related permit/inventory issues.
Public hearing received comments and was closed; no recorded vote.
AApprove/amend meeting agenda
1Floor Items
Resident comments about mowing, city website being up to date, and concerns about unionization and finances.
No motion recorded.
2aAttorney Update — 18526 St. Francis Blvd (Hazardous Building)
Status update on service/publication and process to obtain court order for demolition permission; potential for quotes by next meeting.
Update only; no motion recorded.
2bAttorney Update — Bailey Estates development agreement amendments/partial release
Council adopted Second Amendment and partial release contingent on adding annual mowing deadline language and attorney review.
Contingent on adding mowing language and attorney review/approval.
2cAttorney Update — Union negotiations (closing meetings; meeting time and pay)
Council authorized closing meetings for labor negotiation strategies and set negotiation meetings after 4:00 PM with no reimbursement for employee time spent on negotiations.
Two separate motions carried.
2dAttorney Update — Paone Property demolition (7411 181st Ave NW)
Council approved moving forward with building demolition contingent upon a signed contractor contract chosen by Olson.
Contingent upon signed contract with the contractor chosen by Olson.
3aEngineer Update — Drainage issues at 22271 Baugh Street
Council directed staff to define the project, obtain quotes to fix the outlet issue, and bring quotes to next meeting.
3bEngineer Update — SWPPP Phase I proposal
Council requested written proposal for Nelson to complete Phase I of the SWPPP to be brought back to next meeting.
4aRoad and Bridge — Ebony and Garnet; workshop on road repairs and funding
Council scheduled a workshop to discuss road repair needs and potential funding; noted follow-ups on franchise fees and a Road and Bridge Committee presentation.
Workshop scheduled for July 12 at 5:30 PM.
4bRoad and Bridge — Road Grader transmission and finance options
Discussion of grader transmission failure cost estimate and options; council continued/recessed meeting to discuss further on June 21.
Discussion to continue at June 21 meeting.
5aPark and Recreation — Park Information Board
Proposed purchase of a message board for Nowthen Memorial Park pavilion.
Motion failed with Pilon and Schulz opposed.
5bPark and Recreation — Return Nowthen Memorial Park with Ball Field to Park and Rec. Committee
Pilon opposed; motion carried.
5cPark and Recreation — Park Maps
Purchase of two sets of park maps from Anoka County GIS.
5dPark and Recreation — Lawn mower demo
Council directed that Lano bring a used mower to the city for a demo.
5ePark and Recreation — Ball field fence gate and fence quotes
Motion to install a gate not to exceed $400 was denied; a later motion carried to obtain quotes to move the fence.
Gate motion denied; quotes-to-move-fence motion carried.
6Consent Agenda (items 1.1–1.4)
Approve April 12, 2011 minutes; approve audited bills/claims #6901–6963 plus net distribution reports dated May 9, May 23, and June 6, 2011; financial report; adopt Night to Unite 2011 proclamation.
7aCouncil Items — Generator for the City Offices
Item deferred to recessed/continued meeting on June 21, 2011.
Moved to June 21 recessed meeting.
7bCouncil Items — Threshing Show Booth
Council approved obtaining two booth spaces and looking into the cost of a display.
7cCouncil Items — Temporary City Council appointment to fill Olmon's seat
Item removed from agenda.
Removed.
7dCouncil Items — Alexandra House request for 2012 donation
Council approved donating $300.00 to Alexandra House for 2012.
7eCouncil Items — Adopt Resolution 2011-10 accepting donation (Nowthen Lions)
Council adopted Resolution 2011-10 accepting a donation from the Nowthen Lions.
7fCouncil Items — City participation in the Standard Measures Program
Council voted not to participate in the Standard Measures Program through the MN State Auditor.
Motion was to not participate.
7gCouncil Items — 2011 Audit Proposal
Council approved the 2011 audit proposal from Michael Pofahl for $6,380.00.
7hCouncil Items — Recycling Center / Solid Waste Advisory Committee
Council appointed Leistico as the representative for the Solid Waste Advisory Committee; discussed signage to keep people out of dumpsters.
7iCouncil Items — LMC Annual Conference
Council approved for Schulz to attend the LMC Conference in Rochester.
7jCouncil Items — Resolution 2011-09 (Cooperation and Collaboration concept)
Council chose to do more research before committing; LaDoucer to talk with Dave Minke and bring back for discussion.
No vote recorded; deferred for more research and return to a future meeting.
RRecess/continue meeting to June 21, 2011
Council continued and recessed the meeting until June 21, 2011 at 7:00 PM.
Meeting recessed/continued to June 21, 2011 at 7:00 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Storm Water Pollution Prevention Plan (SWPPP) and stormwater pond inventory
The council held the annual public hearing on the City’s SWPPP, with staff explaining that the City was operating under an expired stormwater permit (expired June 1, 2011) because the MPCA did not reissue the permit on schedule and now anticipated reissuing it in 2012. Staff also described upcoming requirements for a multi-stage stormwater pond inventory with Phase 1 information due to the MPCA in January 2012 and potential later stages that could be expensive. During the regular meeting, the council also directed the engineer to prepare a written proposal to complete Phase I of the SWPPP and bring it back to the next meeting.
Agenda: PH, 3b. Motions: M7. Speakers: Nelson, Ames, Rainville, Amborn, Pilon.
Bailey Estates development agreement partial release and mowing deadline
Council was told that the bank and developer agreed to the terms previously set by the council, and the council adopted the Second Amendment to the Development Agreement and partial release of the prior agreements. The approval was contingent on adding language requiring mowing of weeds and grass on unoccupied lots and along City road frontage before June 30 each year, and on attorney review and approval of the final agreement.
Agenda: 2b. Motions: M2. Speakers: Ruppe, Pilon, Meyer.
Labor negotiations: closing meetings and scheduling/payment rules
Council discussed the union negotiation process and concerns about public presence during negotiations. Based on legal advice about the Open Meeting Law, the council voted to close any city council meetings when discussing labor negotiation strategies under Minn. Stat. 13D.01 and also voted to hold union negotiation meetings after 4:00 PM while not reimbursing employees for time spent working on labor negotiations.
Agenda: 2c. Motions: M3, M4. Speakers: Ruppe, Pilon, Schulz, Meyer.
Demolition actions: Paone Property (7411 181st Ave NW) and hazardous building at 18526 St. Francis Blvd
The attorney updated the council on the hazardous building case at 18526 St. Francis Blvd, including service by publication and the process and timeframe to seek a judge’s order allowing the City to remove the building, with quotes possibly ready by the next meeting. Separately, for the Paone Property at 7411 181st Ave NW, the council approved allowing Olson to move forward with demolition contingent on having a signed contract with the contractor Olson chooses.
Agenda: 2a, 2d. Motions: M5. Speakers: Ruppe, Olson, Meyer, Schulz.
Drainage outlet repair planning at 22271 Baugh Street (Country Meadows)
The engineer explained that because City storm water is conveyed through the large excavated wetland and associated outlet near Lot 8, Block 3, the outlet repair would be a City maintenance item. The council directed Glaze to define the project, obtain quotes to fix the problem, and bring the quotes to the next council meeting.
Agenda: 3a. Motions: M6. Speakers: Nelson, Glaze, Pilon, Leistico.
Road repair planning and the road grader transmission issue
Council discussed the need for a prioritized list of road repairs and the cost of patch work, and scheduled a July 12 workshop to discuss road repair needs and potential funding while inviting the Road and Bridge Committee and the engineer. The council also discussed the road grader transmission failure, estimated at $20,000–$25,000 to repair, and continued the meeting to June 21 to discuss this and other matters further.
Agenda: 4a, 4b, R. Motions: M8, M9, M24. Speakers: Pilon, Meyer, Leistico, Ruppe, Nelson, Schulz.
Nowthen Memorial Park and ball field actions (message board, governance, maps, mower demo, fence/gate)
Council considered several park and recreation items: it denied a motion to purchase a message board for the Nowthen Memorial Park pavilion; it approved returning Nowthen Memorial Park back to the Park and Rec Committee; it approved purchasing two sets of park maps from Anoka County GIS; and it approved having Lano bring a used mower for a demo. On ball field fencing, the council denied a motion to install a locking gate not to exceed $400, but approved a separate motion to obtain quotes to move the fence.
Agenda: 5a, 5b, 5c, 5d, 5e. Motions: M10, M11, M12, M13, M14, M15. Speakers: Leistico, Meyer, Pilon, Schulz, Lano.
Consent agenda approvals (minutes, claims, financial report, Night to Unite proclamation)
Council approved the consent agenda items including the April 12, 2011 workshop and regular council meeting minutes; audited bills (claims #6901 through #6963) and net distribution reports dated May 9, May 23, and June 6, 2011; the financial report; and adoption of the Night to Unite 2011 proclamation.
Agenda: 6. Motions: M16. Speakers: Meyer, Leistico.
Audit proposal and 2012 donation; other council administrative actions
Council approved a $300 donation to Alexandra House for 2012 and approved the 2011 audit proposal from Michael Pofahl for $6,380. Council also adopted Resolution 2011-10 accepting a donation from the Nowthen Lions; voted not to participate in the Standard Measures Program through the MN State Auditor; appointed Leistico as the City’s representative to the Solid Waste Advisory Committee; approved sending Schulz to the LMC Annual Conference in Rochester; and approved obtaining two booth spaces and looking into the cost of a display for the Threshing Show.
Agenda: 7b, 7d, 7e, 7f, 7g, 7h, 7i. Motions: M17, M18, M19, M20, M21, M22, M23. Speakers: Meyer, Pilon, Schulz, Leistico.
Resolution 2011-09 (Cooperation and Collaboration concept) research and follow-up
Council did not take action on Resolution 2011-09 supporting the concept of cooperation and collaboration to promote greater efficiency in public resources, stating it wanted more research into what was being asked before committing. LaDoucer was to speak further with Dave Minke and bring the item back at the next council meeting for discussion.
Agenda: 7j. Speakers: LaDoucer.
24 motions on the record. Split votes are highlighted.
M1Pilon made a motion to approve the agenda as amended; Meyer seconded.
moved by Pilon, seconded by Meyer
All in favor; motion carried.
M2Pilon made a motion to adopt the Seconded Amendment to the Development Agreement of Bailey Estates and Partial Release of the Development Agreement and First Amendment to Development Agreement contingent upon an amendment to the Second Amendment stating that mowing of all the weeds and grass located in the unoccupied lots and the City road frontage shall take place before June 30th of each year contingent on attorney review and approval of the final agreement; Meyer seconded.
moved by Pilon, seconded by Meyer
All in favor; motion carried.
M3Pilon made a motion to close any City Council meetings at which time labor negotiation strategies pursuant to Minn. Stat. 13D.01; Schulz seconded.
moved by Pilon, seconded by Schulz
All in favor; motion carried.
M4Schulz made a motion to hold the union negotiation meetings after 4:00 PM and not to reimburse employees for any time spent working on labor negotiations; Meyer seconded.
moved by Schulz, seconded by Meyer
All in favor; motion carried.
M5Meyer made a motion to approve for Olson to move forward with the building demolition contingent upon a signed contract with the contractor that Olson chooses; Schulz seconded.
moved by Meyer, seconded by Schulz
All in favor; motion carried.
M6Pilon made a motion for Glaze to define the project and obtain quotes to fix the problem and bring them to the next Council Meeting; Leistico seconded.
moved by Pilon, seconded by Leistico
All in favor; motion carried.
M7Pilon made a motion to have Nelson prepare a written proposal to complete Phase I of the SWPPP and bring it back to the next Council Meeting; Meyer seconded.
moved by Pilon, seconded by Meyer
All in favor; motion carried.
M8Meyer made a motion to schedule the workshop for 5:30 pm on July 12th to discuss road repair needs and investigate potential funding and invite the Road and Bridge Committee and Nelson to attend; Leistico seconded.
moved by Meyer, seconded by Leistico
All in favor; motion carried.
M9Schulz made a motion to continue the City Council Meeting to June 21st at 7:00 PM to discuss this and other matters further; Meyer seconded.
moved by Schulz, seconded by Meyer
All in favor; motion carried.
M10Leistico made a motion to purchase a message board for the Nowthen Memorial Park to be mounted onto the pavilion; Meyer seconded.
moved by Leistico, seconded by Meyer
M11Schulz made a motion to return the Nowthen Memorial Park back to the Park and Rec. Committee; Meyer seconded.
moved by Schulz, seconded by Meyer
M12Pilon made a motion for the City to purchase 2 sets of park maps from the Anoka County GIS; Schulz seconded.
moved by Pilon, seconded by Schulz
All in favor; motion carried.
M13Schulz made a motion to have Lano bring the mower to the city for a demo; Pilon seconded.
moved by Schulz, seconded by Pilon
All in favor; motion carried
M14Leistico made a motion to put a gate in at a price not to exceed $400; Meyer seconded.
moved by Leistico, seconded by Meyer
M15Meyer made a motion to obtain quotes to move the fence; Schulz seconded.
moved by Meyer, seconded by Schulz
All in favor; motion carried.
M16Meyer made a motion to approve the Consent Agenda items 1.1 through 1.4; Leistico seconded.
moved by Meyer, seconded by Leistico
All in favor; motion carried.
M17Meyer made a motion to get two booth spaces and look into the cost of a display; Pilon seconded.
moved by Meyer, seconded by Pilon
All in favor; motion carried.
M18Schulz made a motion to donate $300.00 to the Alexandra House for 2012; Meyer seconded.
moved by Schulz, seconded by Meyer
All in favor; motion carried.
M19Pilon made a motion to Adopt Resolution 2011-10, A Resolution Accepting a Donation from the Nowthen Lions; Schulz seconded.
moved by Pilon, seconded by Schulz
All in favor; motion carried.
M20Pilon made a motion not to participate in the Standard Measures Program through the MN State Auditor; Schulz seconded.
moved by Pilon, seconded by Schulz
All in favor; motion carried
M21Pilon made a motion to approve the 2011 Audit Proposal from Michael Pofahl in the amount of $6,380.00; Meyer seconded.
moved by Pilon, seconded by Meyer
All in favor; motion carried.
M22Pilon made a motion to appoint Leistico to be the representative for the Solid Waste Advisory Committee; Meyer seconded.
moved by Pilon, seconded by Meyer
All in favor; motion carried.
M23Meyer made a motion to have Schulz attend the LMC Conference in Rochester; Pilon seconded.
moved by Meyer, seconded by Pilon
All in favor; motion carried.
M24Meyer made a motion to recess the meeting until June 21st at 7:00 PM; Schulz seconded.
moved by Meyer, seconded by Schulz
All in favor; motion carried.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Prior motion (at last council meeting) requesting Chase Johnson/21st Century Bank contribute toward Bailey Estates final improvements and outstanding invoices as part of partial release terms (reported as agreed to at this meeting).
revenue · Bailey Estates
$15,000
inflow
Council approval status: not yet on record.
F2
Estimated cost to repair the road grader transmission.
estimate · Road Grader
$20,000
unknown
Council approval status: not yet on record.
F3
Upper end of estimated cost range to repair the road grader transmission.
estimate · Road Grader
$25,000
unknown
Council approval status: not yet on record.
F4
Proposed (but denied) gate installation at ball field fence with price not to exceed $400.
expenditure · Park and Recreation
$400
outflow
F5
Donation to the Alexandra House for 2012.
donation · Donations · FY 2012
$300
outflow
F6
2011 Audit Proposal from Michael Pofahl.
contract · Audit · FY 2011
$6,380
outflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Bailey Estates - At the last Council Meeting the Council made a motion requesting Chase Johnson/21st Century Bank contribute $15,000 towards the final improvements and outstanding invoices for partial release of the Development Agreement, except for Section 13 (b) of the Development Agreement and Section 7 of the First Amendment to the Development Agreement of Bailey Estates.
What this is about
References a prior council motion from the last meeting regarding Bailey Estates bank contribution and partial release terms.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
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