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Tuesday, July 10, 2012
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
The City Council approved the agenda, handled a sheriff liaison appointment, discussed and authorized investigation of Country Meadow drainage issues, approved a variance request, approved Park & Recreation roles/responsibilities with changes, approved a consent agenda with two items pulled, and took several council actions including emergency management, AP Wireless lease review, recycling center camera/improvement steps, and park bench locations.
28 items as recorded in the packet and minutes.
0Approve/amend the meeting agenda
1Floor Items
Mary Rainville thanked the Council for support of the Nowthen Heritage Festival garage sale.
2Sheriff Report
Commander Jenkins gave a general breakdown of June calls for service; council also appointed a sheriff liaison.
2aAppoint Sheriff Liaison
Meyer nominated Jeff Pilon as sheriff liaison; motion carried with Olmon opposed.
Three in favor; Olmon opposed.
3Engineer Update
Update on generator plans/specs for quotes and discussion of Country Meadow drainage issues including options and investigation steps.
3aGenerator - Emergency Command Center
Plans/specs posted online for quotes; quote deadline August 6; quotes to be presented at August 15 City Council meeting.
3bCountry Meadow drainage issues
Discussion of pipe problems and repair options; council authorized further investigation including lamping and an estimate for televising (camera) inspection.
Motion carried to lamp lines and obtain estimate to run a camera through pipe (televising) after water is down.
4Planning and Zoning
4aWilliam Laudando - Request for Variance (22818 Springhill Road)
Approved variance from 120-foot setback to allow garage addition at 110 feet, and variance for accessory building within front yard and more than 60 feet from house, as recommended by planning staff and commission.
5Park and Recreation
5aRoles and Responsibilities
Council discussed edits and approved roles/responsibilities with recommended changes (including emphasis on Park and Trail Plan and long-range planning items).
6Consent Agenda
Approved consent agenda items with items 1.4 and 1.6 pulled for discussion under Council items.
Items #1.4 and 1.6 removed and discussed later under Council items.
6.1Approve the May 8, 2012 City Council Meeting Minutes
Approved as part of consent agenda motion with items 1.4 and 1.6 removed.
6.2Approve All Audited Bills Claim #7564 through Claim #7615, plus Net Distribution reports dated June 12th, June 19th and July 2, 2012
Approved as part of consent agenda motion with items 1.4 and 1.6 removed.
6.3Financial Report
Approved as part of consent agenda motion with items 1.4 and 1.6 removed.
6.4Resolution 12-16, A Resolution accepting donation from Anoka Chamber
Pulled from consent agenda for discussion under Council items.
Pulled for discussion under Council items; no separate approval motion recorded in these minutes.
6.5Resolution 12-17, A Resolution appointing Election Judges
Approved as part of consent agenda motion with items 1.4 and 1.6 removed.
6.6Approve 2013 URRWMO Budget
Pulled from consent agenda for discussion under Council items.
Pulled for discussion under Council items; no separate approval motion recorded in these minutes.
6.7Adopt Election Judge Hiring and Payment Guidelines
Approved as part of consent agenda motion with items 1.4 and 1.6 removed.
7Council Items
7aAppoint Emergency Management Director
Appointed Schulz as Emergency Management Director.
7bAP Wireless Lease Prepayment Offer
Directed attorney to review offer and original contract and make a recommendation.
7cRecycling Center Cameras/Improvements
Directed Pilon to check with Costco and speak with the Sheriff about cameras; directed staff to check use of score funds and external improvements and provide a list of priorities.
7dLocation of donated park benches
Directed benches to be installed by the first T and between the 4th and 5th T by the trees in the shade.
7eUnion Update
Another union meeting was scheduled for next week.
7fConsent Agenda Item 1.4 discussion - Resolution 12-16 donation from Anoka Chamber
Schulz explained the donation was from the Mayors Snowmobile Ride earlier in the year.
Discussion noted; no separate action recorded.
7gConsent Agenda Item 1.6 discussion - Approve 2013 URRWMO Budget
Pilon requested the joint power agreement to see how the amount is disbursed between communities.
Discussion noted; no separate action recorded.
7hBudget Workshop meeting change
Budget workshop rescheduled to 4:00 PM on Wednesday, July 25, 2012.
What this meeting did about specific topics, organized by issue rather than by document.
Country Meadow drainage issues
The council heard the city engineer describe separation and movement issues in storm sewer pipe joints at Country Meadow and reviewed two repair concepts (replace pipe versus abandon and construct a ditch). Members raised concerns about prior spending and reduced capacity, and the council voted to proceed with investigation by checking the condition of the pipe (starting with lamping and obtaining an estimate to run a camera through the line) before deciding on a repair approach.
Agenda: 3b. Motions: M3. Speakers: Nelson, Pilon, Meyer, Olmon.
Emergency Command Center generator quotes
The engineer reported that generator plans and specifications for the Emergency Command Center were posted online and sent to prior bidders, with quotes due August 6 and to be presented at the August 15 City Council meeting.
Agenda: 3a. Speakers: Nelson.
Sheriff liaison appointment
The council appointed Jeff Pilon as sheriff liaison after discussion, with the motion passing three in favor and Councilmember Olmon opposed due to concerns about workload.
Agenda: 2a. Motions: M2. Speakers: Meyer, Schulz, Olmon.
William Laudando variance at 22818 Springhill Road
The council approved William Laudando’s variance request to reduce the setback from the centerline of Spring Hill Road (allowing a garage addition at 110 feet instead of 120) and to allow an accessory building within the front yard and more than 60 feet from the house, as recommended by Liz Stockman and the Planning and Zoning Commission.
Agenda: 4a. Motions: M4. Speakers: Meyer, Pilon.
Park and Recreation Committee roles and responsibilities
The council discussed revisions to the Park and Recreation Committee’s roles and responsibilities, including references to grants, the Park and Trail Plan, and concerns about union sensitivities around volunteer work that may overlap staff duties. The council approved the roles and responsibilities with recommended changes.
Agenda: 5a. Motions: M5. Speakers: Meyer, Pilon, Olmon.
AP Wireless lease prepayment offer review
The council directed the city attorney to review the AP Wireless lease prepayment offer along with the original contract and to make a recommendation back to the council.
Agenda: 7b. Motions: M8. Speakers: Pilon, Meyer.
Recycling center security cameras and improvements
The council authorized steps to explore security cameras for the recycling center by having Pilon check options at Costco and consult with the Sheriff, and also directed staff to look into using score funds for improvements to the old shop and external improvements and to provide a prioritized list.
Agenda: 7c. Motions: M9, M10. Speakers: Pilon, Olmon, Meyer.
Consent agenda pulled items: Resolution 12-16 donation and 2013 URRWMO budget
Two consent agenda items were pulled for discussion: Resolution 12-16 (accepting a donation from the Anoka Chamber, described as coming from the Mayors Snowmobile Ride earlier that year) and the 2013 URRWMO budget (with Pilon requesting the joint power agreement to understand how the amount is disbursed). The minutes record discussion but do not record a separate approval vote for either pulled item.
Agenda: 6.4, 6.6, 7f, 7g. Motions: M6. Speakers: Schulz, Pilon.
11 motions on the record. Split votes are highlighted.
M1Meyer made a motion to approve the meeting agenda; Olmon seconded. All in favor; motion carried.
moved by Meyer, seconded by Olmon
All in favor
M2Meyer nominated Jeff Pilon as sheriff liaison; Schulz seconded.
moved by Meyer, seconded by Schulz
M3Meyer made a motion to run a camera through the pipe to see what the condition of the pipe is.
moved by Meyer, seconded by Olmon
All in favor
M4Meyer made a motion to approve William Laudando's request for a Variance from the 120 foot setback from the Centerline of Spring Hill Road, to allow the garage addition at 110 feet and a variance to allow the accessory building within the front yard and more than 60 feet from the house, as recommended by Liz Stockman and the Planning and Zoning Commission; Olmon seconded.
moved by Meyer, seconded by Olmon
All in favor
M5Meyer made a motion to approve the roles and responsibilities with the recommended changes; Olmon Seconded.
moved by Meyer, seconded by Olmon
All in favor
M6Schulz made a motion to approve the consent agenda items with Items #1.4 and 1.6 removed; Olmon seconded.
moved by Schulz, seconded by Olmon
All in favor
M7Pilon made a motion to appoint Schulz as the Emergency Management Director; Olmon seconded.
moved by Pilon, seconded by Olmon
All in favor
M8Pilon made a motion to have the attorney to review this offer and the original contract and make a recommendation; Meyer seconded.
moved by Pilon, seconded by Meyer
All in favor
M9Olmon make a motion to have Pilon check with Costco and speak with the Sheriff about cameras at the recycling center. Meyer seconded.
moved by Olmon, seconded by Meyer
All in favor
M10Olmon made a motion to have staff check into using score funds for improvements to the old shop and external improvements and provide a list of priorities; Pilon seconded.
moved by Olmon, seconded by Pilon
All in favor
M11Olmon made a motion to install the park benches by the first T and between the 4th and 5th T by the trees in the shade; Meyer seconded.
moved by Olmon, seconded by Meyer
All in favor
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Country Meadow drainage issues Option 1: removing and replacing existing pipe with a 21" pipe (estimated cost).
estimate · Country Meadow drainage issues
$36,750
unknown
Council approval status: not yet on record.
F2
Country Meadow drainage issues Option 2: abandon existing 21" pipe, install RC pipe for short distance and construct ditch for remaining distance (estimated cost).
estimate · Country Meadow drainage issues
$30,215
unknown
Council approval status: not yet on record.
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