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2019-06-11
Agenda
Not posted
What was on the agenda.
One-line summary
Council accepted the 2018 audit, approved a $7,950 2019 audit contract, approved a modified consent agenda including donations and 2019A bond authorization, discussed road repairs and the 2040 Comprehensive Plan, and adjourned at 9:10 pm.
23 items as recorded in the packet and minutes.
1Call to Order
Meeting was called to order at 7:00 pm; no separate vote was required.
1aPledge of Allegiance
Listed under Call to Order; minutes do not record separate action.
1bMeeting Policy
Listed under Call to Order; minutes do not record separate action.
1cApprove Agenda
Agenda was approved as amended to add a Met Council population item.
2Sheriff's Report
Commander Heath reported on calls for service and theft trends; no vote was taken.
3Floor Items
Floor items give residents and others not on the agenda an opportunity to address the City Council.
No floor items were presented.
4Presentation of 2018 Audit Report - Michael Pofahl
Council accepted the 2018 audit and approved the 2019 audit services contract under this item.
4aAudited Financial Statements
Audited Financial Statements
Council accepted the audited 2018 financial statements and authorized electronic filing with the state.
4b2019 Auditing Service Contract
2019 Auditing Service Contract
Council approved the 2019 audit contract with Michael Pofahl, not to exceed $7,950.
5Consent Agenda
Consent agenda was approved with Northwoods Bar & Grill and Burns Bottle Shop removed from Resolution 2019-51.
5aApprove May 7 and May 14 minutes
Approve City Council Minutes of 05-07-2019 Regular Meeting and 05-14-2019 Public Hearing.
Approved as part of the consent agenda.
5bFinancial Report and Claims #1385-#1440
Financial Report: Approve Treasurer's Report, and Claims #1385 through #1440, plus Net Distribution reports dated May 14th and 29th, 2019.
Approved as part of the consent agenda; no total dollar amount for the claims was shown in the minutes excerpt.
5cResolution 2019-48 Approving Gambling Donation from Ramsey Lions Club
Resolution 2019-48 Approving Gambling Donation from Ramsey Lions Club
Approved as part of the consent agenda.
5dResolution 2019-49 Approving Gambling Donation from Elk River Youth Hockey
Resolution 2019-49 Approving Gambling Donation from Elk River Youth Hockey
Approved as part of the consent agenda.
5eResolution 2019-50 Authorizing Sale of General Obligation Improvement Bonds, Series 2019A
Resolution 2019-50 Authorizing the Sale of General Obligation Improvement Bonds, Series 2019A
Approved as part of the consent agenda.
5fResolution 2019-51 Approving Liquor License Renewals
Resolution 2019-51 Approving Liquor License Renewal Application for Bill's Superette, Northwoods Bar & Grill, Burns Bottle Shop and Bootleggers Saloon & Eatery
Approved on consent only after removing Northwoods Bar & Grill and Burns Bottle Shop from Resolution 2019-51 pending application completion.
6Council Items
Council considered the listed council items; outcomes are recorded under each subitem.
6aRevisit Approved Feasibility Studies, Resolutions 2018-70 thru 2018-74
Revisit Approved Feasibility Studies, Resolutions 2018-70 thru 2018-74
Mayor Pilon removed the item for the time being and referred the road review to a special meeting.
6bDiscuss Spring Road Issues & Repair Options
Discuss Spring Road Issues & Repair Options
Council discussed repair options and costs but did not take a vote in the minutes.
6c2040 Comp Plan Review - Land Use
2040 Comp Plan Review - Land Use
Planner Stockman reviewed the plan; public hearing open house was announced for June 18, 2019.
6dMet Council Population
Met Council Population
Added to the agenda and discussed; no vote was taken.
7Introduction of New Items
No new items were introduced.
8Adjournment
Meeting adjourned at 9:10 pm.
What this meeting did about specific topics, organized by issue rather than by document.
Sheriff's report and theft prevention
Commander Heath reported 156 calls for service in Nowthen and discussed thefts of valuable items such as trailers and vehicles. Council members asked about ways to share prevention information with residents, especially before Night to Unite, and discussed using city communications such as the website or future Facebook page.
Agenda: 2. Speakers: Commander Heath, Mayor Pilon, Rainville.
2018 audit and 2019 audit contract
Auditor Michael Pofahl reviewed the 2018 audited financial statements. The Council accepted the audit, authorized Clerk/Treasurer Streich to electronically file it with the state, and approved Pofahl's 2019 auditing services contract for an amount not to exceed $7,950.
Agenda: 4, 4a, 4b. Motions: M2, M3. Speakers: Michael Pofahl, Pilon, Rainville, Blake, Breyen, Greenberg.
Gambling donations from Ramsey Lions and Elk River Youth Hockey
Through the consent agenda, the Council accepted a $15,000 gambling donation from the Ramsey Lions Club and a $2,735.75 donation from the Elk River Youth Hockey Association.
Agenda: 5c, 5d. Motions: M4. Speakers: Rainville, Breyen.
General Obligation Improvement Bonds, Series 2019A
The Council approved Resolution 2019-50 on the consent agenda, authorizing the sale process for General Obligation Improvement Bonds, Series 2019A, tied to street improvement projects including Garnet Street, Halas Street, Meadows of Verde Valley, Old Viking Boulevard, and Rolling Hills.
Agenda: 5e. Motions: M4. Speakers: Rainville, Breyen.
Liquor license renewals
The Council approved the consent agenda with a modification to Resolution 2019-51: Northwoods Bar & Grill and Burns Bottle Shop were removed from approval while the city waited for completed application approvals, with a special meeting expected later in June. The remaining listed liquor license renewals stayed on the consent agenda.
Agenda: 5f. Motions: M4. Speakers: Lori Streich, Rainville, Breyen.
Road feasibility studies and spring road repairs
Mayor Pilon pulled the agenda item revisiting feasibility studies for Resolutions 2018-70 through 2018-74 until after a special road review meeting. Council discussed spring road repair options, including Glaze's roughly $38,000 City Maintenance Department prep-work estimate and Dave Perkins Contracting bids totaling $62,299, but did not authorize a repair contract at this meeting.
Agenda: 6a, 6b. Speakers: Pilon, Glaze, Breyen, Rainville.
2040 Comprehensive Plan land use review
Planner Stockman reviewed the 2040 Comprehensive Plan land use material. Council discussed zoning, screening, commercial visuals along County Road 22, city-center concepts, and the upcoming Comprehensive Plan public hearing open house scheduled for June 18, 2019.
Agenda: 6c. Speakers: Liz Stockman, Pilon, Blake, Greenberg, Rainville.
Met Council population estimate and road-aid threshold
Mayor Pilon reported that Met Council estimated Nowthen's population at 4,758 people and 1,525 households as of April 1, 2018. Council discussed that reaching 5,000 residents would make the city eligible for state road funding.
Agenda: 6d. Speakers: Pilon, Greenberg, Rainville.
5 motions on the record. Split votes are highlighted.
M1MOTION BY BREYEN TO APPROVE THE CITY COUNCIL AGENDA AS AMENDED, SECONDED BY PILON; ALL IN FAVOR, MOTION CARRIED.
moved by Breyen, seconded by Pilon
M2MOTION TO ACCEPT THE AUDITED 2018 FINANCIAL STATEMENTS AS PRESENTED, AND AUTHORIZE CITY CLERK/TREASURER STREICH TO SEND AN ELECTRONIC VERSION TO THE STATE BY RAINVILLE, SECONDED BY BLAKE; ALL IN FAVOR, MOTION PASSES.
moved by Rainville, seconded by Blake
M3MOTION TO APPROVE THE 2019 AUDITING SERVICES CONTRACT WITH AUDITOR POFAHL NOT TO EXCEED $7,950 BY BREYEN, SECONDED BY GREENBERG; ALL IN FAVOR, MOTION CARRIED.
moved by Breyen, seconded by Greenberg
M4MOTION TO APPROVE CONSENT AGENDA A-F, WITH THE REMOVAL OF NORTHWOODS BAR & GRILL AND BURNS BOTTLE SHOP FROM RESOLUTION 2019-51 BY RAINVILLE, SECONDED BY BREYEN; ALL IN FAVOR, MOTION PASSES.
moved by Rainville, seconded by Breyen
M5MOTION TO ADJOURN AT 9:10 PM BY BREYEN, SECONDED BY BLAKE; ALL IN FAVOR, MOTION CARRIES.
moved by Breyen, seconded by Blake
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
2019 audit contract not-to-exceed
Auditor Pofahl's 2019 auditing services contract was approved not to exceed this amount.
contract · 2019 auditing services · FY 2019
$7,950
outflow
Ramsey Lions Club donation
Donation accepted by Resolution 2019-48.
donation · Ramsey Lions Club gambling donation · FY 2019
$15,000
inflow
Elk River Youth Hockey Association donation
Donation accepted by Resolution 2019-49.
donation · Elk River Youth Hockey gambling donation · FY 2019
$2,735.75
inflow
City road prep estimate
Estimated City Maintenance Department cost for road prep work, excluding blacktop and possible additional repairs.
estimate · City Maintenance Department spring road prep work · FY 2019
$38,000
outflow
Council approval status: not yet on record.
Dave Perkins total spring repair bid
Contractor total bid for repairs on Dolomite, Ebony, 190th Lane, Bison, and Krypton streets.
estimate · Dave Perkins Contracting spring road repair bids · FY 2019
$62,299
outflow
Council approval status: not yet on record.
190th Lane contractor bid
Total bid for 190th Lane repair work.
estimate · Dave Perkins Contracting - 190th Lane · FY 2019
$13,790
outflow
Council approval status: not yet on record.
Bison Street contractor bid
Total bid for Bison Street repair work.
estimate · Dave Perkins Contracting - Bison Street · FY 2019
$11,550
outflow
Council approval status: not yet on record.
Dolomite Street contractor bid
Total bid for Dolomite Street repair work.
estimate · Dave Perkins Contracting - Dolomite Street · FY 2019
$7,404
outflow
Council approval status: not yet on record.
Ebony Street contractor bid
Total bid for Ebony Street repair work.
estimate · Dave Perkins Contracting - Ebony Street · FY 2019
$16,578
outflow
Council approval status: not yet on record.
Krypton Street contractor bid
Total bid for Krypton Street repair work.
estimate · Dave Perkins Contracting - Krypton Street · FY 2019
$12,977
outflow
Council approval status: not yet on record.
Excavator rental estimate
Estimated two-week excavator rental cost.
estimate · City Maintenance Department spring road prep work · FY 2019
$4,800
outflow
Council approval status: not yet on record.
Road prep man-hour estimate
Estimated labor cost for 320 man-hours.
estimate · City Maintenance Department spring road prep work · FY 2019
$9,600
outflow
Council approval status: not yet on record.
Road fabric estimate
Estimated cost of fabric for road prep work.
estimate · City Maintenance Department spring road prep work · FY 2019
$2,800
outflow
Council approval status: not yet on record.
Fill sand estimate
Estimated cost of 1,500 tons of fill sand.
estimate · City Maintenance Department spring road prep work · FY 2019
$12,000
outflow
Council approval status: not yet on record.
Recycled concrete estimate
Estimated cost of 400 tons of recycled concrete.
estimate · City Maintenance Department spring road prep work · FY 2019
$5,400
outflow
Council approval status: not yet on record.
Dump truck rental hourly rate
Possible dump-truck rental rate if needed.
rate · City Maintenance Department spring road prep work · FY 2019
$100
outflow
Council approval status: not yet on record.
Willow Creek total estimated project cost
Total estimated project cost for Ebony Street and Garnet Street in Willow Creek.
estimate · Willow Creek feasibility study · FY 2019
$256,000
outflow
Council approval status: not yet on record.
Willow Creek estimated assessments
Estimated amount to be assessed to benefiting properties for the Willow Creek project.
assessment · Willow Creek feasibility study · FY 2019
$128,000
unknown
Council approval status: not yet on record.
189th/190th/Dolomite total estimated project cost
Total estimated project cost for 189th Lane, 190th Lane and Dolomite Street.
estimate · 189th Lane, 190th Lane and Dolomite Street feasibility study · FY 2019
$321,000
outflow
Council approval status: not yet on record.
189th/190th/Dolomite estimated assessments
Estimated amount to be assessed to benefiting properties for the 189th/190th/Dolomite project.
assessment · 189th Lane, 190th Lane and Dolomite Street feasibility study · FY 2019
$160,500
unknown
Council approval status: not yet on record.
Krypton Street total estimated project cost
Total estimated project cost for Krypton Street.
estimate · Krypton Street feasibility study · FY 2019
$168,280
outflow
Council approval status: not yet on record.
Krypton Street estimated assessments
Estimated amount to be assessed to benefiting properties for the Krypton Street project.
assessment · Krypton Street feasibility study · FY 2019
$84,140
unknown
Council approval status: not yet on record.
Watercrest Boulevard total estimated project cost
Total estimated project cost for Watercrest Boulevard.
estimate · Watercrest Boulevard feasibility study · FY 2019
$68,800
outflow
Council approval status: not yet on record.
Watercrest Boulevard estimated assessments
Estimated amount to be assessed to benefiting properties for the Watercrest Boulevard project.
assessment · Watercrest Boulevard feasibility study · FY 2019
$34,400
unknown
Council approval status: not yet on record.
Jasper Street total estimated project cost
Total estimated project cost for Jasper Street.
estimate · Jasper Street feasibility study · FY 2019
$390,960
outflow
Council approval status: not yet on record.
Jasper Street estimated assessments
Estimated amount to be assessed to benefiting properties for the Jasper Street project.
assessment · Jasper Street feasibility study · FY 2019
$195,480
unknown
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
On March 26, 2019, the City Council met with Auditor Michael Pofahl and AEM Financial Services Representative, Jean McGann. Deputy Clerk, Ellen Lendt was also present. After the discussion and presentation of issues, the following motion was made. Rainville made a motion, Blake 2nd that Mayor, Ellen, Jean & Mike work together to come to an agreement on the audit presentation. Unanimous approval.
— Lori Streich and Ellen Lendt
What this is about
Prior audit-presentation discussion and follow-up meeting with AEM and Auditor Pofahl.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
The Council spent some time discussing assessment policies. Breyen made a motion and Bettinger seconded to have a policy of a 50% resident and 50% city assessment policy. Motion carried unanimously,
— minutes of November 13, 2018 workshop
What this is about
Prior road-assessment policy decision setting a 50 percent resident and 50 percent city policy.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
so what we want to do is before we decide on next year's roads I think we need to evaluate [54:52–55:08] how effectively we did this year and then decide which roads make most sense which residents want to most and which [55:01–55:13] ones are good investment of our money
— Pilon
What this is about
Council discussion recalled road feasibility choices and the need to review whether the 2019 road selection process should change for next year.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
and that's why when when mr. Wegener was coming forward [1:39:41–1:39:52] here it was important to make certainly understood these portion of his building that faced [1:39:49–1:40:02] now then Boulevard was under the commercial regulations and therefore more stringent and industrial
— Pilon
What this is about
Prior commercial-standards discussion for the Wegner project and how it related to building appearance along Nowthen Boulevard.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Volunteers of America went through that lottery configuration and that's still [2:04:06–2:04:17] not recorded I was going to change the maps to show and it's not recorded yet
— Liz Stockman
What this is about
Volunteers of America lot reconfiguration that had not yet been recorded, relevant to comprehensive plan mapping.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
TPC Memo & City Center Concept
Document · 2019-06-11
3 pages
Approved Feasibility Studies
Document · 2019-06-11
44 pages
Resolution 2019-50 Authorizing the Sale of General Obligation Improvement Bonds, Series 2019A
Resolution · 2019-06-11
20 pages
Feasibility Report - 189th, 190th, and Dolomite Street
Document · 2019-06-11
7 pages
City Council Meeting Packet 06-11-2019 - Reduced
Packet · 2019-06-11
102 pages
2 of 6 - Policies CP Reduced (002)
Document · 2019-06-11
20 pages
Feasibility Report - Willow Creek
Document · 2019-06-11
8 pages
Feasibility Report - Jasper
Document · 2019-06-11
8 pages
Spring Road Issues
Document · 2019-06-11
9 pages
4 of 6 - Land Use CP Reduced
Document · 2019-06-11
25 pages
6 of 6 - Implementation Final
Document · 2019-06-11
9 pages
Feasibility Report - Krypton
Document · 2019-06-11
7 pages
3 of 6 - Natural Environ CP Reduced
Document · 2019-06-11
20 pages
2019 Comprehensive Plan
Document · 2019-06-11
19 pages
Feasibility Report - Watercrest
Document · 2019-06-11
7 pages
5 of 6 - Transportation Final
Document · 2019-06-11
15 pages
Resolution 2019-48 Donation - Ramsey Lions
Resolution · 2019-06-11
1 pages
Resolution 2019-49 Donation - Elk River Youth Hockey
Resolution · 2019-06-11
1 pages
Meeting City Council Meeting — Minutes (2019-06-11)
Minutes · 2019-06-11
3 pages
Resolution 2019-51 Approving Liquor License Renewal Applications
Resolution · 2019-06-11
1 pages
Resolution 2018-71 Accepting 189th, 190th & Dolomite St Feasibility Study
Resolution · 2019-06-11
1 pages
Resolution 2018-72 Accepting Krypton St Feasibility Study
Resolution · 2019-06-11
1 pages
Resolution 2018-73 Accepting Watercrest Blvd Feasibility Study
Resolution · 2019-06-11
1 pages
Resolution 2018-74 Accepting Jasper St Feasibility Study
Resolution · 2019-06-11
1 pages
2019 Nowthen Auditor Contract
Budget · 2019-06-11
1 pages
Resolution 2018-70 Accepting Willow Creek Feasibility Study
Resolution · 2019-06-11
1 pages
Meeting City Council Meeting — Agenda Packet (2019-06-11)
Packet · 2019-06-11
102 pages
Meeting recording
YouTube
Transcript · 825 segments · 2:10:30
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.