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Tuesday, August 11, 2015
Agenda
Not posted
What was on the agenda.
One-line summary
Council debated and ultimately did not adopt Ordinance 2015-04 (stormwater/erosion controls), adopted Ordinance 2015-03 (flag lots/access easements) with amendments, tabled the LRUS comprehensive plan amendment pending Met Council/grant discussions, authorized drafting a floodplain ordinance (not to exceed $700), directed code-enforcement actions on several properties, approved consent agenda and ramp handrail improvements, and accepted an offer to purchase a city lot for $98,000 contingent on attorney review and agreement.
28 items as recorded in the packet and minutes.
AApprove/amend the meeting agenda
1Sheriff Update
Update of calls for Sheriff's services for July 2015.
2Floor Items
Public comment period; no floor items presented.
3aAdopt Amendment to Chapter 9 of the City Code (Ordinance 2015-04) – erosion/sediment control and post construction stormwater management
Debate included ESC escrow/administrative fee; two motions failed.
Two motions to approve Ordinance 2015-04 failed; ordinance was not adopted at this meeting.
3bAdopt Amendment to Chapter 10 of the City Code (Ordinance 2015-03) – flag lots and access easements
Adopted with added language giving staff discretion to remove additional escrow and a correction to page 2 #5.
Adopted with amendments described in the minutes.
3b-2Approve the summary ordinance for publication (Ordinance 2015-03 summary)
3cComprehensive Plan Amendment to Long Range Urban Service (LRUS) District
Item was tabled pending discussions with Metropolitan Council and additional grant information.
Tabled to September meeting after requesting a meeting with Met Council by Sept. 1st.
3dAmend/Update Floodplain Management Ordinance (required by FEMA)
Authorized staff to draft floodplain ordinance with cost cap.
3eCouncil Direction – Scott / Barrow / Rohach (code enforcement)
Council directed actions including obtaining bids and moving forward with administrative citations and agency contacts.
Multiple motions carried for different properties.
3fP&Z Commission Member opening
Tabled to next workshop and directed publication in City Newsletter.
Also approved publishing the opening in the City Newsletter.
4aRoad Maintenance Tracking Device
Council received information and filed the discussion.
Motion to file the discussion carried.
4bRoad Management & Street Study
Directed Glaze to identify current condition of roads rated below 80 in the 2012 Street Study and have engineer update costs.
4cRequest for Proposals
Consensus for Road & Bridge Committee to work with Glaze to develop a standard RFP form.
Minutes record consensus rather than a motion.
4d204th Culvert Repair – residents request for further discussion
Council received and filed attorney memo and decided not to move forward with culvert work per city attorney recommendation.
Council voted not to move forward on culvert modifications.
4eEbony and Garnet Asphalt quotes
Discussion noted that July motion was for Glaze to obtain three quotes and decide which to use based on the quotes.
No motion recorded in the minutes under this agenda item.
5aHuman Foosball
Park & Rec Committee requested Council's blessing to move forward.
No motion recorded in the minutes under this item.
6.1Consent Agenda item 1.1 – Approve July 14, 2015 Regular Council Meeting Minutes
6.2Consent Agenda item 1.2 – Financial Report
6.3Consent Agenda item 1.3 – Approve all audited bills Claim #9571 through Claim #9619 plus net distribution reports dated July 13, July 14, and July 27, 2015
7aCouncil participation at Committee/Commission Meetings
Discussion about councilmembers participating at committee meetings; no motion recorded.
7bHandicap Ramp Repairs
Approved moving forward with ramp improvements/handrails and related installation items.
7cTentative additional budget meeting dates (if needed)
Set tentative dates September 14 and September 21 at 6:00 PM.
Minutes list dates; no motion recorded.
7dPolicy/Procedure for filling Committee Vacancies
Requested to place on September agenda for discussion.
7eRoanoke St. (Issues with park land and Oak Grove Resident)
Consensus for Glaze to keep an eye on the property and cut open a path for park access.
Minutes record consensus rather than a motion.
7fThreshing Show Booth
Consensus not to rent a booth; provide city information to Heritage Committee to display.
Minutes record consensus rather than a motion.
7gOffer received to purchase City Lot 1, Block 1, Burns Town Center
Accepted offer from John Curtis for $98,000 contingent on attorney review, formal purchase agreement, and buyer paying all closing costs.
Initial motion to table was withdrawn; subsequent motion to approve carried.
8Introduction of New Items
No new items presented.
ADJAdjourn
Adjourned at 10:47 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Ordinance 2015-04 (stormwater, erosion/sediment control and post-construction stormwater management)
Council considered adopting Ordinance 2015-04 to align Chapter 9 with MPCA MS4/NPDES requirements. The discussion focused on whether to require ESC escrow/financial security and an administrative charge; two separate motions to approve the ordinance (one with removals/typo fix and one as submitted with a correction) both failed on 2–2 votes, so the ordinance was not adopted at this meeting.
Agenda: 3a. Motions: M-2, M-3. Speakers: Bettinger, Rainville, Reighard, Pilon.
Ordinance 2015-03 (flag lots and access easements)
Council adopted Ordinance 2015-03 amending the subdivision ordinance regarding flag lots and access easements, keeping a CUP process as a way to notify neighbors and allow enforceable conditions. The motion was amended to add language giving staff discretion to remove any additional escrow if deemed unnecessary and to correct page 2 item #5 by removing specific words; the amended adoption carried 3–1, and the council also approved the summary ordinance for publication.
Agenda: 3b, 3b-2. Motions: M-5, M-6. Speakers: Rainville, Pilon, Reighard, Bettinger.
Interim comprehensive plan amendment to remove/adjust LRUS district (Met Council)
Council revisited the LRUS-related comprehensive plan amendment that had been continued from July. Members discussed timing, budgeting, and whether starting an interim amendment could affect eligibility for Metropolitan Council grant funding; the council voted (3–1) to table the discussion so the city can meet with Met Council and research grant information, with the intent to return to the topic at the September council meeting.
Agenda: 3c. Motions: M-7. Speakers: Rainville, Bettinger, Pilon, Reighard.
Floodplain management ordinance update required by FEMA
Council directed staff to draft a floodplain ordinance update, setting a not-to-exceed cost of $700, in response to the need for floodplain management ordinance changes required by FEMA.
Agenda: 3d. Motions: M-8. Speakers: Bettinger, Reighard.
Code enforcement actions: Scott (21830 Xenon St), Barrow (18554 St. Francis Blvd), Rohach (21202 St. Francis Blvd.)
Council directed staff on multiple active code enforcement cases. For the Scott property, the council authorized obtaining three bids covering removal of buildings, removal of buildings and contents, and property cleanup. For the Barrow property, the council directed moving forward with administrative citation fines retroactive to the presented timeline and to assess taxes if unpaid, and asked the attorney about the fastest resolution path. For the Rohach property, the council directed contacting the DNR, Anoka County, and MPCA for pollution violations and similarly moving forward with retroactive administrative citation fines and tax assessment if unpaid.
Agenda: 3e. Motions: M-9, M-10, M-11. Speakers: Reighard, Rainville.
204th Avenue culvert/drainage request near Basalt Street (Hoemberg)
After further discussion of the 204th culvert issue and referencing the city attorney’s advice and engineering concerns, the council voted to receive and file the attorney memo and not move forward with replacing or unplugging the culvert at this time. A resident, Mr. Hoemberg, spoke during the discussion about why the culvert existed and the city’s responsibility to maintain it, but the council upheld the no-action recommendation.
Agenda: 4d. Motions: M-16. Speakers: Rainville, Pilon, Hoemberg, Bettinger.
City Hall handicap ramp handrails and stair handrails
Council approved moving forward with ramp improvements, including installing handrails on both sides of the lower ramp, adding spindles on the south side of the handrails, and installing handrails on the steps.
Agenda: 7b. Motions: M-18. Speakers: Bettinger, Rainville.
Sale of City Lot 1, Block 1, Burns Town Center (offer from John Curtis)
Council first considered tabling the purchase offer but withdrew that motion and then approved accepting an offer from John Curtis for $98,000 for Lot 1, Block 1, Burns Town Center, contingent on attorney review, a formal purchase agreement, and the buyer paying all closing costs.
Agenda: 7g. Motions: M-19, M-20. Speakers: Rainville, Pilon, Bettinger.
21 motions on the record. Split votes are highlighted.
M-1Rainville made a motion to approve the amended agenda; Bettinger seconded. All in favor; motion carried.
moved by Rainville, seconded by Bettinger
All in favor; motion carried.
M-2Bettinger made a motion to approve Ordinance 2015-04 with the removal of Section 3 and to fix the typo on page 2.B; Reighard seconded.
moved by Bettinger, seconded by Reighard
M-3Rainville made a motion to approve Ordinance 2014-04, as submitted, with the correction on page 2; Pilon seconded.
moved by Rainville, seconded by Pilon
M-4Rainville made a motion to adopt Ordinance 2015-03; Pilon seconded.
moved by Rainville, seconded by Pilon
M-5Rainville amended her motion to adopt Ordinance 2015-03, with the addition of language that states, "Staff has the discretion to remove any additional escrow, if deemed unnecessary and the correction to page 2, #5 removing the words (excluding the easement or "flag pole" acreage). Pilon seconded the amendment.
moved by Rainville, seconded by Pilon
M-6Rainville made a motion to approve the summary ordinance for publication; Bettinger seconded. All in favor; motion carried.
moved by Rainville, seconded by Bettinger
All in favor; motion carried.
M-7Rainville amended her motion to table the Interim Comp Plan Update discussion so they can have discussion with Met Council and research grant information; Pilon seconded.
moved by Rainville, seconded by Pilon
M-8Bettinger made a motion to have staff draft a Floodplain Ordinance, not to exceed $700; Reighard seconded. All in favor; motion carried.
moved by Bettinger, seconded by Reighard
All in favor; motion carried.
M-9Reighard made a motion to have staff move forward with obtaining 3 bids for: 1. Removing the buildings, 2. Removing buildings and contents and 3. To clean up the property; Rainville seconded All in favor; motion carried.
moved by Reighard, seconded by Rainville
All in favor; motion carried.
M-10Rainville made a motion to move forward with the Administrative Citation Fines and impose the fine retroactive back to the timeline presented and assess the property taxes if unpaid. Rainville would also like to ask the attorney about the fastest action to get this matter resolved; Reighard seconded. All in favor; motion carried.
moved by Rainville, seconded by Reighard
All in favor; motion carried.
M-11Rainville made a motion to direct staff to contact the DNR, Anoka County and the MPCA for pollution violations and move forward with the administrative Citation Fines retroactive back to the timeline presented and assess the property taxes if unpaid; Reighard seconded. All in favor; motion carried.
moved by Rainville, seconded by Reighard
All in favor; motion carried.
M-12Bettinger made a motion to table this until the next workshop; Rainville seconded. All in favor; motion carried.
moved by Bettinger, seconded by Rainville
All in favor; motion carried.
M-13Bettinger made a motion to publish the opening in the City Newsletter; Rainville seconded. All in favor; motion carried.
moved by Bettinger, seconded by Rainville
All in favor; motion carried.
M-14Pilon made a motion to file this discussion; Rainville seconded. All in favor; motion carried.
moved by Pilon, seconded by Rainville
All in favor; motion carried.
M-15Pilon made a motion to have Glaze identify the current condition of the roads that were rated below an 80 in the 2012 Street Study and have the Engineer update his costs associated with the improvement/repairs of those roads; Bettinger seconded. All in favor; motion carried.
moved by Pilon, seconded by Bettinger
All in favor; motion carried.
M-16Rainville made a motion to receive and file the memo from the attorney and not to move forward with anything on the culvert, per the City Attorney's recommendation; Bettinger seconded. ... All in favor of Rainville's motion; motion carried.
moved by Rainville, seconded by Bettinger
All in favor of Rainville's motion; motion carried.
M-17Bettinger made a motion to approve the Consent Agenda items as presented; Rainville seconded. All in favor; motion carried.
moved by Bettinger, seconded by Rainville
All in favor; motion carried.
M-18Bettinger made a motion to move forward with the ramp improvements with the installation of the handrails on both sides of the lower ramp, spindles on the south side of the handrails and to install the handrails to the steps; Rainville seconded. All in favor; motion carried.
moved by Bettinger, seconded by Rainville
All in favor; motion carried.
M-19Rainville made a motion to table the offer until September 8th; Pilon seconded. Rainville's motion was withdrawn.
moved by Rainville, seconded by Pilon
Rainville's motion was withdrawn.
M-20Rainville made a motion to approve the offer from John Curtis for $98,000 to purchase Lot 1, Block 1, Burns Town Center contingent upon attorney review, formal purchase agreement, and buyer pays all closing costs; Bettinger seconded. All in favor; motion carried.
moved by Rainville, seconded by Bettinger
All in favor; motion carried.
M-21Rainville made a motion to adjourn the meeting at 10:47 PM; Bettinger seconded. All in favor; motion carried.
moved by Rainville, seconded by Bettinger
All in favor; motion carried.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F-1
Cost cap authorized for drafting a Floodplain Ordinance.
estimate
$700
outflow
F-2
Offer approved from John Curtis to purchase Lot 1, Block 1, Burns Town Center (contingent on attorney review, formal purchase agreement, and buyer pays all closing costs).
asset_value
$98,000
inflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
If we look at history, we received a grant for $7,500.
— Rainville
What this is about
Reference to prior comprehensive plan update grant history while discussing whether to proceed with LRUS/interim comp plan work.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
It was also assumed that the culvert has not been maintained in 23 years.
— Mr. Hoemberg
What this is about
Reference to the length of time the 204th Avenue culvert has been non-operational/maintained while discussing whether to replace or unplug it.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
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