Agenda spine

7 items as recorded in the packet and minutes.

1. A1Approve meeting agenda

   Opening motion to approve the meeting agenda for the August 15, 2017 Road & Bridge meeting.

   minutes not available in this bundle

   • routine approvals

   Outcome unrecorded
   3:03↗sure eating cold order approving an end meeting agenda for tonight's meeting3:11↗Tuesday August 15 2017 second motion sure motion carried

2. A2Approve July 18, 2017 meeting minutes

   Approval of the July 18, 2017 meeting minutes.

   minutes not available in this bundle

   • routine approvals

   Outcome unrecorded
   3:24↗prove the July 18 2017 meeting minutes second motion carried

3. A3Floor items

   The chair asked for floor items and none were apparent.

   minutes not available in this bundle

   • floor items

   Outcome unrecorded
   3:32↗any floor items does it look like it

4. A4Class 5 or gravel material update

   Discussion of a road material or gravel experiment that did not hold well on the surface unless clay was present.

   minutes not available in this bundle

   • gravel roads
   • road maintenance

   Outcome unrecorded
   3:38↗number two what's all update we [3:43–3:54] experimented with that going back there [3:50–4:03] the next day you'll get through right now Jung know about age and a half there's stuff a whole or there's clay [4:00–4:11] but it won't hold on the surface you'll loose gravel right so there's your good [4:07–4:19] no it's n…

5. A5Proposal for road evaluation and five-year road plan

   Discussion of a proposal for road evaluation, an updated five-year road plan, road priorities, Old Viking Boulevard assessment concerns, and whether sealcoating should be reconsidered as a preservation tool.

   minutes not available in this bundle

   • road evaluation
   • five-year road plan
   • Old Viking Boulevard
   • assessments
   • sealcoating

   Outcome unrecorded
   7:00↗number three please proposal for rolled evaluation I read it what you gave us [7:09–7:25] here that was in the packet from the [7:16–7:31] prochaine yeah right here we're going to [7:25–7:36] get an updated study basically in the five-year five year plan on everything what needs to be done13:30↗what look at the [13:45–14:16] roads and bring information disgusting you guys and then he'll come to the meeting okay no he's going to look at14:32↗letter mr. mayor that lets you know that doesn't on old I can go Bart I'm not against having repairable stretches it [14:42–14:53] seems being the traffic generated by the fashion show and significant that smells like water that's one way of now receive [14:51–15:02] these repairs have an additional people and tickets …28:41↗we followed we've never really talked about we all shut it down but I wanna bring it [28:49–29:00] up and and request that in the future we we get we talked about this a little bit more take a little more serious and I'm [28:59–29:09] going to disagree with Joel on sealcoating because I learn something new from a good …

6. A6Cat 930 loader replacement

   Discussion of replacing the Cat 930 or similar wheel loader, including desired features, potential attachments, budgeted funds, possible trade-in or sale value, and bringing a more refined proposal back next month.

   minutes not available in this bundle

   • loader replacement
   • capital equipment

   Outcome unrecorded
   32:31↗when we move on to the number four stick [32:35–32:48] at 9:30 loader replacement good good [32:45–32:57] and I'd say everything's in the you know it's still in the works I've been talking with Joe about it we've going to [32:52–33:02] fine-tune the proposal for next month we're looking still you know everything32:59↗we talked about price-wise we're finding them out on we're finding used ones that meets the criteria with the third [33:09–33:20] hydraulic the quick attach miss this one [33:12–33:28] 330 3,000 to 3,500 hours you know in [33:20–33:32] that 45 to 65 inch price range there were some questions about you know44:25↗we've budgeted to seventy thousand to spend on [44:33–44:44] the cat loader so not cantilever lower front-end loader a front-end loader right yeah a wheel loader so we have and

7. A7Introduction of new items

   The committee asked for new items, and none were raised in the available transcript.

   minutes not available in this bundle

   • new items

   Outcome unrecorded
   47:47↗okay number five introduction of new [47:50–48:02] items any new items think of anything

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Routine meeting approvals

  The meeting opened with carried motions to approve the August 15, 2017 meeting agenda and the July 18, 2017 meeting minutes.

  Agenda: A1, A2. Motions: M1, M2.

• Class 5 or gravel material test

  The committee discussed a recent road material test and concluded the material did not hold well on the surface unless there was clay on top. Members also discussed whether different state or material specifications might apply and whether another supplier should be checked.

  Agenda: A4. Speakers: Joel.

• Road evaluation and Old Viking Boulevard assessment concerns

  The committee discussed getting an updated road study and five-year plan, with Shane expected to inspect roads and later attend a Road & Bridge meeting. Members identified roads to look at, including Old Viking Boulevard, Viking Boulevard, Rogers Lake, and Gypsy Valley, and discussed a resident letter raising concerns about Old Viking Boulevard repairs, assessment costs, elderly residents, and traffic from the threshing show.

  Agenda: A5. Speakers: Shane, Joel, Lenny.

• Sealcoating as road preservation

  During the road evaluation discussion, a member asked the committee to take another look at sealcoating, saying he had learned it may protect road surfaces from sun damage and that counties were using it on paved roads. The committee treated it as a topic for further research and for questions to Shane.

  Agenda: A5. Speakers: Joel.

• Wheel loader replacement

  The committee continued work on replacing the city loader and planned to fine-tune the proposal for the next month. Discussion focused on finding a used wheel loader with the needed features, including third hydraulic, quick attach, four-wheel drive articulation, a bucket, and the option to add attachments later, while also considering the budget, equipment fund, grader payments, and whether to sell or trade the old loader.

  Agenda: A6. Speakers: Joe, Joel.

Motions and votes

2 motions on the record. Split votes are highlighted.

• M1approving an end meeting agenda for tonight's meeting Tuesday August 15 2017

  Passed

  motion carried

  3:03↗sure eating cold order approving an end meeting agenda for tonight's meeting3:11↗Tuesday August 15 2017 second motion sure motion carried

• M2prove the July 18 2017 meeting minutes

  Passed

  motion carried

  3:24↗prove the July 18 2017 meeting minutes second motion carried

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• F1

  Rough annual tax impact discussed for Old Viking Boulevard assessments, lower end of range.

  assessment · Old Viking Boulevard assessment estimate

  $350

  inflow

  Council approval status: not yet on record.

  17:07↗when we were at the finance meeting that special meeting what was how long does that go [17:17–17:35] on your taxes and so ballpark nish about 350 to 400 a year based on rough numbers that we were

• F2

  Rough annual tax impact discussed for Old Viking Boulevard assessments, upper end of range.

  assessment · Old Viking Boulevard assessment estimate

  $400

  inflow

  Council approval status: not yet on record.

  17:07↗when we were at the finance meeting that special meeting what was how long does that go [17:17–17:35] on your taxes and so ballpark nish about 350 to 400 a year based on rough numbers that we were

• F3

  Speaker used $3,000 each as an example while questioning how assessments would be allocated; no assessment amount had been established.

  assessment · Old Viking Boulevard assessment example

  $3,000

  inflow

  Council approval status: not yet on record.

  19:16↗if a property value is 100 thousand dollars and the next-door property is valued at $600,000 I don't see how you can charge a boat [19:30–19:40] $3,000 each I guess I have to be a little bit clear on that because seems

• F4

  Lower end of stated market price range for similar used machines.

  estimate · Used wheel loader market price

  $70,000

  outflow

  Council approval status: not yet on record.

  35:24↗they are priced all over the place $70,000 to 120,000 for [35:33–35:46] the same machine now see there's no one gallon Hastings guys they called me to come down look at someone was never seen

• F5

  Upper end of stated market price range for similar used machines.

  estimate · Used wheel loader market price

  $120,000

  outflow

  Council approval status: not yet on record.

  35:24↗they are priced all over the place $70,000 to 120,000 for [35:33–35:46] the same machine now see there's no one gallon Hastings guys they called me to come down look at someone was never seen

• F6

  Lower end of estimated auction value for the old loader.

  estimate · Existing loader auction value

  $6,000

  inflow

  Council approval status: not yet on record.

  37:32↗it went on an auction okay I'm thinking like six to seven thousand [37:38–37:51] dollars tops so if that were the case right if that's okay with the city of

• F7

  Upper end of estimated auction value for the old loader.

  estimate · Existing loader auction value

  $7,000

  inflow

  Council approval status: not yet on record.

  37:32↗it went on an auction okay I'm thinking like six to seven thousand [37:38–37:51] dollars tops so if that were the case right if that's okay with the city of

• F8

  Amount said to be in capital improvements for the loader replacement.

  budget · Capital improvements budget for loader

  $70,000

  outflow

  Council approval status: not yet on record.

  42:16↗one we hear the figure 15,000 sure I I can't buy into that I think of that [42:24–42:37] machine at a Ritchie brothers auction where you got a big crowd I just really don't see it bring it much more than38:17↗we budgeted that there's 70,000 in the [38:24–38:37] capital improvements on TV and there's currently 79 thousand in that fun so

• F9

  Current fund balance discussed for equipment or capital equipment fund.

  budget · Equipment fund balance

  $79,000

  unknown

  Council approval status: not yet on record.

  38:17↗we budgeted that there's 70,000 in the [38:24–38:37] capital improvements on TV and there's currently 79 thousand in that fun so

• F10

  Estimated annual grader payment; speaker was not certain of the exact amount.

  debt_service · Grader annual payment estimate

  $33,000

  outflow

  Council approval status: not yet on record.

  39:22↗couple more years their annual payment I'm assuming so I don't exact think they're like [39:31–39:45] thirty three thousand a year aren't intro 3 3 or 35 and you think there's two left does that come out of that

• F11

  Alternative upper estimate for the annual grader payment; speaker was not certain of the exact amount.

  debt_service · Grader annual payment estimate

  $35,000

  outflow

  Council approval status: not yet on record.

  39:22↗couple more years their annual payment I'm assuming so I don't exact think they're like [39:31–39:45] thirty three thousand a year aren't intro 3 3 or 35 and you think there's two left does that come out of that

• F12

  A speaker asked whether Council approval of $75,000 would be needed to start serious shopping; no vote on this amount appears in the transcript.

  estimate · Wheel loader shopping authorization discussion

  $75,000

  outflow

  Council approval status: not yet on record.

  43:44↗well to move this project forward do you need a figure Joe that's approved by the [43:51–44:04] City Council to get serious that first step there will the City Council approve [44:01–44:11] $75,000 go start shopping Joe that's your checks every $5,000 I just got you now you see something is

• F13

  Budgeted amount stated for the front-end wheel loader replacement.

  budget · Budgeted wheel loader replacement amount

  $70,000

  outflow

  Council approval status: not yet on record.

  44:25↗we've budgeted to seventy thousand to spend on [44:33–44:44] the cat loader so not cantilever lower front-end loader a front-end loader right yeah a wheel loader so we have and

• F14

  A $15,000 figure was discussed for the old loader, but a speaker said he could not support that estimate.

  estimate · Existing loader trade-in estimate

  $15,000

  inflow

  Council approval status: not yet on record.

  42:16↗one we hear the figure 15,000 sure I I can't buy into that I think of that [42:24–42:37] machine at a Ritchie brothers auction where you got a big crowd I just really don't see it bring it much more than

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• when we were at the finance meeting that special meeting what was how long does that go [17:17–17:35] on your taxes and so ballpark nish about 350 to 400 a year based on rough numbers that we were

  What this is about
  Old Viking Boulevard assessment terms discussed at an earlier finance or special meeting.

  17:07↗when we were at the finance meeting that special meeting what was how long does that go [17:17–17:35] on your taxes and so ballpark nish about 350 to 400 a year based on rough numbers that we were

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• memo that we talked about out a memo on [24:32–24:45] Road and race that we brought up in July [24:41–25:01] 17 2012 I don't forget into the problem July 17

  What this is about
  A prior Road and Bridge memo from July 17, 2012, apparently about a road plan or road improvements.

  24:27↗memo that we talked about out a memo on [24:32–24:45] Road and race that we brought up in July [24:41–25:01] 17 2012 I don't forget into the problem July 17

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• you got that right there that's August [25:31–26:04] 14 2007 field where liquor made all back okay I got you what can we consider it this an update

  What this is about
  A prior August 14, 2007 reference was mentioned while discussing earlier road and bridge planning history.

  25:09↗you got that right there that's August [25:31–26:04] 14 2007 field where liquor made all back okay I got you what can we consider it this an update

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• so we bout those in here so that one meeting it was said that we count for [26:07–26:37] has never received any five-year six year plan for road improvements when they did it was table never play never thought

  What this is about
  Prior receipt or tabling of a five-year or six-year road improvement plan.

  25:59↗so we bout those in here so that one meeting it was said that we count for [26:07–26:37] has never received any five-year six year plan for road improvements when they did it was table never play never thought

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• oops that was a five-year plan right [27:11–27:22] presented five years ago now we'll come up with a new five-year plan and then come up with what we have to coordinate with that will create what we need to do

  What this is about
  A five-year road plan presented around 2012 and the need for a new five-year plan.

  27:03↗oops that was a five-year plan right [27:11–27:22] presented five years ago now we'll come up with a new five-year plan and then come up with what we have to coordinate with that will create what we need to do

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• man back in 2012 when I [30:29–30:40] presented this plan I had still coding on but didn't you say Jo that Utah really nice boddah schedule for that

  What this is about
  Sealcoating included in a road plan presented in 2012 and earlier contractor opinions that sealcoating was a waste of money.

  30:20↗man back in 2012 when I [30:29–30:40] presented this plan I had still coding on but didn't you say Jo that Utah really nice boddah schedule for that

  Partial matchWe have not matched this to a prior decision yet.

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• that 930 loader replacement good good [32:45–32:57] and I'd say everything's in the you know it's still in the works I've been talking with Joe about it we've going to

  What this is about
  Prior July discussion of the loader replacement memo.

  32:35↗that 930 loader replacement good good [32:45–32:57] and I'd say everything's in the you know it's still in the works I've been talking with Joe about it we've going to

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

Sources

Every document and recording archived for this meeting.

• Video

  Meeting recording

  YouTube

  Transcript · 309 segments · 48:50

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