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Tuesday, October 11, 2016
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
Council held a public hearing on delinquent fire calls/hazardous building abatement, handled multiple code-enforcement items, approved parts of the consent agenda (including election judges and delinquent service charge certification), debated minutes content, and took several actions including broadband equipment, warranties, bids, ordinance referral to P&Z, and recycling center improvements oversight.
26 items as recorded in the packet and minutes.
PH-1Public hearing: Special Assessment Hearing for - Delinquent Fire Calls and Hazardous Building Abatement
Public hearing held and closed; no vote recorded in the minutes for assessment determinations in this section.
CC-0Approve/amend the meeting agenda
Pulled Consent Agenda items 1.1 and 1.3 for discussion; added Council item K, Newsletter.
CC-1Sheriff Report
Lt. Wayne Heath update for September 2016; thanks for Heritage Festival plaque.
CC-2Floor Items
Dan Williams spoke about meeting recording resolution and floor-item time limits.
CC-3aCode Enforcement / Request for Council Action: Mark Johnson - Conceal and Carry classes
Redact administrative citation; remove from Code Enforcement Summary.
CC-3bCode Enforcement / Request for Council Action: Gary Scott - Progress update
CC-3cCode Enforcement / Request for Council Action: John Rohach - Cleanup Update
Approve planner letter; remove from Code Enforcement Summary.
CC-4.1.2Consent Agenda item 1.2: Financial Report
Approved as part of consent motion covering items 1.2, 1.4, 1.5, and 1.6.
CC-4.1.4Consent Agenda item 1.4: Adopt Resolution 2016 - 23 - appointing election Judges
Approved as part of consent motion covering items 1.2, 1.4, 1.5, and 1.6.
CC-4.1.5Consent Agenda item 1.5: Adopt Resolution 2016 - 24 Certifying Delinquent Service Charges and Fire Calls
Approved as part of consent motion covering items 1.2, 1.4, 1.5, and 1.6.
CC-4.1.6Consent Agenda item 1.6: Proclamation for Domestic Violence Awareness Month
Approved as part of consent motion covering items 1.2, 1.4, 1.5, and 1.6.
CC-4.1.1Consent Agenda item 1.1 (pulled): Approve the September 13, 2016 City Council Meeting Minutes
Motion to amend minutes to include budget discussion failed; minutes then approved as presented.
Approved as presented after a prior amendment motion failed.
CC-4.1.3Consent Agenda item 1.3 (pulled): Approve All Audited Bills Claim # 10358 through Claim # 10402, plus Net Distribution reports dated September 12th, 19th and October 4, 2016
CC-5aCouncil Item: Realign staff positions (Randy Bettinger)
Directed staff to provide a detailed report (cost analysis, job descriptions, salary structure) for proposed staff realignment including a full-time building official, intern, and clerk title change.
CC-5bCouncil Item: Broadband Equipment Relocation
Motion to remove equipment from city offices failed; equipment to remain until consequences and reinstall cost are known was approved.
First removal motion failed; second motion to keep equipment until more information passed.
CC-5cCouncil Item: Grader Extended Warranty
Approved extended warranty on grader for 24 months/1000 hours with powertrain + hydraulics.
CC-5dCouncil Item: November Workshop Date Change
Moved workshop to November 10, 2016 at 5:30 PM.
CC-5eCouncil Item: Award Bid for Recycling Center Addition
Denied bid from North Country Construction & Remodeling, LLC.
CC-5fCouncil Item: 185th Ave Street Repair Bids - Autumn Acres
Repair to be done by Rum River Contracting; staff to confirm grading and 5" asphalt.
CC-5gCouncil Item: Review Quotes - To refinish the City Hall floors
Staff to get bids to patch floor and obtain commercial references for Just Roll With It Finishing.
CC-5hCouncil Item: Realign 2017 Budget Items - Per partial discussion last month
Mayor chose not to pursue at this point.
CC-5iCouncil Item: Temporary Storage Structures Ordinance Revision - Cloth/Fabric
Sent ordinance revision to P&Z for consideration; committee may direct members to gather other cities' info and report back.
CC-5jCouncil Item: Recycling Center improvements - insulation/replace garage doors?
Appointed Bettinger and Scheffler to review and approve bids for improvements within 2016 budget.
CC-5kCouncil Item: Newsletter
Discussion of political advertising and guidelines; suggestion to have Council review newsletter before it goes out.
CC-6Introduction of New Items
No new items introduced.
CC-AdjournAdjourn
Adjourned at 8:37 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Special assessments for delinquent fire calls and hazardous building abatement (Fields, Oellien, Vieth)
Council held a special assessment public hearing covering delinquent fire calls and hazardous building abatement, including comments from Tamara Fields about insurance covering only part of an amount owed and her proposed payment plan, staff’s recommendation regarding Kristie Oellien, and a workshop recommendation regarding Ronald & Robyn Vieth; the hearing was then closed without a recorded council vote in the public-hearing section of these minutes.
Agenda: PH-1. Speakers: Tamara Fields, Kristie Oellien, Ronald & Robyn Vieth, Kristie Oellien - Staff recommendation, Council Workshop recommendation.
Public comment about recording meetings and the floor-items time limit (Dan Williams)
Dan Williams addressed the council about Resolution 2010-12 regulating audio/video recording of meetings, alleging inconsistent enforcement compared to a person recording for the Anoka County Record, and urged the council to enforce or remove the resolution; he also criticized the three-minute floor-items limit as unevenly applied and suggested extending it or using a timer, especially with upcoming YouTube video recording.
Agenda: CC-2. Speakers: Dan Williams.
Code enforcement actions (Mark Johnson, Gary Scott, John Rohach)
Council acted on several code enforcement items: it approved action to redact an administrative citation and remove Mark Johnson from the code enforcement summary; it took no action on a Gary Scott progress update; and it approved the planner’s letter to John Rohach and removed Rohach from the code enforcement summary.
Agenda: CC-3a, CC-3b, CC-3c. Motions: M-02, M-03, M-04. Speakers: Bettinger, Rainville, Scheffler.
September 13, 2016 minutes and how much budget discussion should be documented
Council debated whether the September 13, 2016 minutes should be amended to include budget discussion; the amendment motion failed on a 3–2 vote, and then the minutes were approved as presented on another 3–2 vote, with Pilon and Rainville opposed.
Agenda: CC-4.1.1. Motions: M-06, M-07. Speakers: Rainville, Pilon, Reighard, Scheffler, Bettinger.
Audited bills and distribution reports (claims #10358–10402)
After pulling the item for discussion, council approved the audited bills covering claim numbers 10358 through 10402 plus net distribution reports dated September 12, 19 and October 4, 2016; discussion included a question about a waste educator bill and an explanation that it was for compostable-waste education during the Heritage Festival and could be paid with County SCORE funds.
Agenda: CC-4.1.3. Motions: M-08. Speakers: Rainville, LaDoucer, Scheffler, Bettinger.
Staff realignment proposal: full-time Building Official, intern, and clerk title change
Council discussed whether and how to move toward more in-house services versus contractors for planning/building functions, including the need for cost and job-description details before posting or committing; council passed a motion directing staff to provide a detailed report including cost analysis, updated job descriptions, and a salary structure for the proposed realignment.
Agenda: CC-5a. Motions: M-09. Speakers: Rainville, Pilon, Bettinger, Reighard, Scheffler.
Broadband equipment at City Hall (removal vs. keep in place pending information)
Council considered whether to remove broadband equipment from city offices; a motion to remove it failed, with discussion noting a $9,309 move cost and uncertainty about future reinstall costs, and council instead passed a motion to keep the equipment in place until consequences and reinstall costs are understood.
Agenda: CC-5b. Motions: M-10, M-11. Speakers: Bettinger, Scheffler, Pilon, Rainville, Reighard.
Recycling Center projects (addition bid denial and other improvements)
Council denied a bid from North Country Construction & Remodeling, LLC for a Recycling Center addition, and later approved appointing Bettinger and Scheffler to review and approve bids for other Recycling Center improvements (including insulation mentioned in discussion) so long as the improvements are within the 2016 budget.
Agenda: CC-5e, CC-5j. Motions: M-14, M-18. Speakers: Scheffler, Rainville, Bettinger.
Street repair for 185th Ave in Autumn Acres
Council approved having Rum River Contracting perform the 185th Ave street repair work in Autumn Acres and directed staff to confirm the grading and that the project includes 5-inch asphalt.
Agenda: CC-5f. Motions: M-15. Speakers: Bettinger, Scheffler.
Temporary storage structure ordinance revision (cloth/fabric) referral to P&Z
Council voted to send a temporary storage structure ordinance revision related to cloth/fabric to the Planning & Zoning commission for consideration and encouraged gathering information from other cities for P&Z discussion and possible revision options.
Agenda: CC-5i. Motions: M-17. Speakers: Bettinger, Reighard.
City newsletter political ads and proposed guidelines
Council discussed complaints about a political ad in the fall newsletter and concerns about campaign content in the Mayor’s letter, noting the city lacked guidelines for newsletter advertising; members discussed whether council should review the newsletter before it goes out and the need for impartial guidelines that would apply to everyone, including the Mayor’s letter.
Agenda: CC-5k. Speakers: Rainville, Reighard, Pilon, LaDoucer, Bettinger, Scheffler.
19 motions on the record. Split votes are highlighted.
M-01Rainville made a motion to pull Consent Agenda items 1.1 and 1.3 for discussion and add Council item K, Newsletter;
moved by Rainville, seconded by Pilon
All in favor
M-02Bettinger made a motion to redact the Administrative Citation that Mark Johnson received.
moved by Bettinger
M-03Bettinger also added to have Johnson removed from the Code Enforcement Summary,
moved by Bettinger, seconded by Rainville
All in favor
M-04Bettinger made a motion to approve the letter to Rohach that the Planner had wrote and have Rohach removed from the Code Enforcement Summary;
moved by Bettinger, seconded by Scheffler
All in favor
M-05Scheffler made a motion to approve Consent Agenda items 1.2, 1.4, 1.5 and 1.6;
moved by Scheffler, seconded by Bettinger
All in favor
M-06Rainville made a motion to have all the budget discussion items be included in the September 13, 2016 Meeting Minutes.
moved by Rainville, seconded by Pilon
M-07Bettinger made a motion to approve the September 13, 2016 Meeting Minutes, as presented;
moved by Bettinger, seconded by Scheffler
M-08Scheffler made a motion to approve the Audited Bills and Distribution Reports;
moved by Scheffler, seconded by Bettinger
All in favor
M-09Rainville made a motion to direct staff to provide a detail report for the realignment of staff for a Full-time Building Official, Intern and the City Clerk title change to include the Cost analysis for each position, updated job descriptions (including license and education) and a salary structure;
moved by Rainville, seconded by Pilon
M-10Bettinger made a motion to have the broadband equipment removed completely from the City offices;
moved by Bettinger, seconded by Scheffler
M-11Pilon made a motion to have the equipment remain until they find out the consequences and the cost to reinstall it;
moved by Pilon, seconded by Rainville
M-12Scheffler made a motion to approve an extended warranty on the grader for 24 months/1000 hours with the powertrain + hydraulics;
moved by Scheffler, seconded by Reighard
All in favor
M-13Bettinger made a motion to move the City Council Workshop to November 10, 2016 at 5:30 PM;
moved by Bettinger, seconded by Rainville
All in favor
M-14Scheffler made a motion to deny the bid from North Country Construction & Remodeling, LLC for the Recycling Center Addition;
moved by Scheffler, seconded by Rainville
All in favor
M-15Bettinger made a motion to have the repair done by Rum River Contracting. Also to have staff confirm that the grading is getting done and we are getting 5" asphalt;
moved by Bettinger, seconded by Scheffler
All in favor
M-16Bettinger made a motion for staff to get bids to patch the floor and obtain commercial references for Just Roll With It Finishing;
moved by Bettinger, seconded by Scheffler
All in favor
M-17Bettinger made a motion to send the temporary storage structure ordinance revision to P&Z for consideration and that the committee can assign /direct other Commission Members to obtain information from other cities and bring that information back to P&Z for discussion and possible revision options;
moved by Bettinger, seconded by Reighard
All in favor
M-18Scheffler made a motion to approve and appoint Bettinger and Scheffler to review and approve bids for improvements to the Recycling Center that are within our 2016 budget;
moved by Scheffler, seconded by Bettinger
All in favor
M-19Bettinger made a motion to adjourn the meeting at 8:37 PM;
moved by Bettinger, seconded by Rainville
All in favor
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F-01
Delinquent fire call / abatement amount owed referenced by Tamara Fields.
assessment · Special Assessment Hearing - Delinquent Fire Calls and Hazardous Building Abatement
$2,000
inflow
Council approval status: not yet on record.
F-02
Insurance company coverage amount referenced by Tamara Fields.
reimbursement · Special Assessment Hearing - Delinquent Fire Calls and Hazardous Building Abatement
$500
inflow
Council approval status: not yet on record.
F-03
Proposed minimum monthly payment offered by Tamara Fields.
assessment · Special Assessment Hearing - Delinquent Fire Calls and Hazardous Building Abatement
$20
inflow
Council approval status: not yet on record.
F-04
Potential cost referenced to move broadband equipment (Mayor stated he did not want to pay it).
expenditure · Broadband Equipment Relocation
$9,309
outflow
Council approval status: not yet on record.
F-05
Prior-year spending estimate for contracted building inspector and planner services (lower bound).
expenditure · Staff realignment discussion
$150,000
outflow
Council approval status: not yet on record.
F-06
Prior-year spending estimate for contracted building inspector and planner services (upper bound).
expenditure · Staff realignment discussion
$160,000
outflow
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Back in 2008 or so, William said he used to tape the meetings and the Council Members were all over him. One actually assaulted him by tapping his chest for taping the meetings.
— Dan Williams
What this is about
Speaker recalls prior (circa 2008) dispute about recording council meetings and an alleged assault tied to filming.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Williams said that the three (3) minute rule for the floor items, in his opinion, if you have something favorable to say; for instance talking about the Farmers Market or Heritage Festival, you can talk on forever.
— Dan Williams
What this is about
Speaker recalls prior meetings where the floor-items time limit was allegedly enforced unevenly (favorable speakers not cut off).
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Pilon did ask at the workshop about the Building Official position and asked for clarification. Bettinger at that time said he just wanted to look into the position and have it for discussion and not to advertise at this time.
— Pilon
What this is about
Mayor recalls what was said at a prior workshop about the Building Official position (discussion only, not advertising yet).
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Pilon said that they used to see the newsletter beforehand.
— Pilon
What this is about
Mayor recalls prior practice of council reviewing the newsletter before publication.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
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