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Thursday, August 9, 2018
Agenda
Not posted
What was on the agenda.
One-line summary
The City Council workshop reviewed pending planning/zoning items (Uhde lot split delay, Clemmer variance update, Greenwaldt lot split, Uhde temporary habitation), code enforcement complaints (Willing property weeds; Twin Lakes Beach dogs/animals), road/culvert repair priorities, and upcoming consent items including audited bills and contracts.
9 items as recorded in the packet and minutes.
A1Planning and Zoning
Workshop discussion of pending planning and zoning items including Uhde, Clemmer, Greenwaldt, and code enforcement update.
Workshop discussion only; no workshop votes recorded on individual planning/zoning items.
A1aUhde Variance/Lot Split – request to delay decision until September City Council meeting
Workshop discussed delaying decision and right-of-way/c cul-de-sac/fence/IUP concepts; no formal action recorded in these workshop minutes.
A1bClemmer Variance – update and timeline; recommendation for denial
Workshop discussed responsibility for footing inspection/setbacks and possible compromise; no formal action recorded.
A1cGreenwaldt Lot Split – request for approval of 3-lot minor subdivision at 8301 181st Avenue NW
Workshop discussed that pictures would be added to packet, that county review and wetland checks remain, and that conditions have not yet been met since the P&Z meeting; no formal action recorded.
A1dUhde Temporary Housing Request – temporary habitation permit for 42-foot camper
Workshop discussed request as straightforward; no formal action recorded in workshop minutes.
A1eCode Enforcement Update – Willing property and Twin Lakes Beach complaints
Workshop discussed weeds/noxious weeds enforcement and beach rules/signage; no formal action recorded in workshop minutes.
A2Road and Bridge – RCA road repairs, ditch work and culvert replacement
Workshop discussed that the RCA should be separated into projects and set priority order (Iguana Street first, etc.); no formal action recorded.
A3Park & Recreation – Nowthen Lions 5K (September 22, 2018)
Workshop discussed moving item to consent agenda and waiving firefighter fee up to $75; no formal action recorded in workshop minutes.
A4Consent Agenda – minutes, financial report, audited bills, GovOffice credit card processing, URRWMO representation, auditor contract, cancel Koch Pipeline bond
Workshop discussed items intended for the next council meeting consent agenda; no consent vote taken at this workshop beyond adjournment motion.
What this meeting did about specific topics, organized by issue rather than by document.
Uhde variance/lot split at 6080 Gypsy Valley Road
The council discussed the applicants’ request to delay a decision on the Uhde variance/lot split until September while right-of-way and access details are worked out. Discussion included whether the City might eventually take responsibility for a small triangular piece of land on Pia Troy’s property to achieve a safer road alignment, where the cul-de-sac should terminate, and how concerns about a semi-truck and potential screening/fencing would be handled (including that a future IUP could include fencing conditions if a truck is present). The minutes note an expectation that the parties would need to agree on key items by the September 11 council meeting.
Agenda: A1a. Speakers: Pilon, Stockman.
Clemmer accessory building variance at 18321 183rd Ave NW
The council reviewed the updated timeline and staff recommendation for denial of the Clemmer variance and discussed accountability for the setback issue, including concerns that a City representative approved the footings and whether a compromise (such as shortening the building) could be possible. Members also discussed a process lesson: future footing inspections should verify that setbacks are met, with differing views on whether prior building officials typically checked setbacks during footing inspections.
Agenda: A1b. Speakers: Reighard, Rainville, Bettinger.
Greenwaldt 3-lot minor subdivision at 8301 181st Avenue NW
The council discussed the Greenwaldt minor subdivision request and noted that photos were not included in council packets but would be added for the council meeting. They discussed that the subdivision had not yet been reviewed by Anoka County, that wetlands and other items still need to be checked, and that none of the conditions had been met since the planning and zoning meeting; the planner volunteered to work with the county review process.
Agenda: A1c. Speakers: Pilon, Stockman.
Uhde temporary habitation permit for RV/camper
The council discussed a request to allow temporary occupancy of a forty-two-foot camper while a home is under construction on the Uhde property, noting that a building permit has been issued and that neighbors have no issues with the request. The packet includes a temporary habitation permit form that would require a $250 fee and a $2,500 security deposit, among other conditions, but the workshop minutes record discussion only.
Agenda: A1d.
Code enforcement: Willing property weeds and Twin Lakes Beach dogs/animals complaints
The council discussed complaints about noxious weeds spreading from Luke Willing’s property at 20407 Baugh Street, including neighbor statements about Canadian thistle, burdock, and cocklebur encroaching onto adjacent properties and past practice of complaint-driven enforcement. The council discussed focusing enforcement on noxious weeds and maintaining property borders, and whether to involve the city engineer again for culvert/runoff review. The council also discussed Twin Lakes Beach complaints about dogs (and even horses) in the beach/water area and crowding; suggestions included larger or better-placed signage and a newsletter article, with a note that a late RCA for signage would be acceptable and that the budget has $300 for signs.
Agenda: A1e. Speakers: Stockman, Pilon, Bettinger, Reighard, Breyen.
Road repairs/ditch work/culvert replacements prioritization
The council discussed an RCA covering multiple road repairs, ditch work, and culvert replacement, with the mayor recommending it be split into separate projects and reviewed with Interim Administrator Bob Derus. The council discussed priorities including a temporary fix for Iguana Street (saw cutting and smoothing to gravel while drainage is figured out), Pinnaker Lake as gravel, and Watercrest returning to gravel by grinding up bituminous to create a base for future remediation.
Agenda: A2. Speakers: Pilon.
Nowthen Lions 5K event (September 22, 2018)
The council discussed the Nowthen Lions Club’s 5K request and agreed it should be moved to the consent agenda for the council meeting, with corrections to race start/end details. They discussed waiving the firefighter support fee and agreed they were willing to waive the fee up to $75 (noting a typical expectation of two EMTs), with the Lions prepared to pay if not approved.
Agenda: A3. Speakers: Reighard.
August 2018 consent agenda preparations (audited bills, financial report variance, GovOffice/GovPay contract, URRWMO plan feedback, auditor contract, Koch Pipeline bond cancellation)
The council reviewed upcoming consent agenda items, including approving prior meeting minutes, reviewing a financial report with a noted variance of $51,041.81 and discussing steps to investigate it, and approving audited bills (claims #858 through #912). They discussed Resolution No. 2018-27 to approve a credit card processing contract (noting the need to include information on fees charged at the point of sale), authorizing Councilmember Bettinger to provide feedback for the URRWMO 10-year plan update (including a preference for little or no future annual budget increases), approving a contract with auditor Michael W. Pofahl (with a request for quarterly reports), and canceling the Koch Pipeline bond upon project completion verification.
Agenda: A4. Speakers: Pilon, Rainville, Bettinger, Lendt.
1 motion on the record. Split votes are highlighted.
M1Motion by Breyen, 2nd by Rainville. Motion carried. Meeting Adjourned @ 9:56 PM
moved by Breyen, seconded by Rainville
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Temporary habitation permit condition requiring a fee.
fee
$250
inflow
Council approval status: not yet on record.
F2
Temporary habitation permit condition requiring a security deposit.
other
$2,500
inflow
Council approval status: not yet on record.
F3
Park and trail fees in lieu of land required as a condition of Greenwaldt minor subdivision approval (as written in findings/recommendation/decision documents in packet).
fee
$5,000
inflow
Council approval status: not yet on record.
F4
Requested firefighter cost for Nowthen Lions 5K as stated in the RCA background in the packet (not to exceed $50).
expenditure
$50
outflow
Council approval status: not yet on record.
F5
Workshop discussion that Council was willing to waive the firefighter fee up to $75 for the Nowthen Lions 5K.
expenditure
$75
outflow
Council approval status: not yet on record.
F6
Reported financial report variance discussed during consent agenda review.
treasurer_report
$51,041.81
unknown
Council approval status: not yet on record.
F7
Proposed audit fee cap in contract/proposal from Michael W. Pofahl, C.P.A. for year ending December 31, 2018.
contract · FY 2018
$7,950
outflow
Council approval status: not yet on record.
F8
GovOffice/GovPay credit card processing service cost stated in Resolution No. 2018-27 in packet ($20/month, with zero cost if transactions are $5,000 or more).
rate
$20
outflow
Council approval status: not yet on record.
F9
Koch Pipeline contractor license bond amount referenced in Chubb/Federal Insurance Company letter and bond.
other
$5,000
unknown
Council approval status: not yet on record.
F10
Audited bills list: payment to Anoka County Treasurer for Sheriff's Contract (Claim #861).
expenditure · Claim #861
$59,442
outflow
Council approval status: not yet on record.
F11
Audited bills list: PSDS cost allocation paid to Anoka Co. Fire Protection Council (Claim #862).
expenditure · Claim #862
$2,921
outflow
Council approval status: not yet on record.
F12
Audited bills list: Rum River Construction Consultants July 2018 Invoice (Claim #902).
expenditure · Claim #902
$14,894.28
outflow
Council approval status: not yet on record.
F13
Audited bills list: Plaisted Companies Inc. Class 5 material (Claim #900).
expenditure · Claim #900
$11,051.89
outflow
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Maybe the lesson learned is that the footing inspection needs to insure the building setbacks are in the correct location on the property as well.
What this is about
Speaker reflected on what should change in future inspections based on the Clemmer variance situation.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Bettinger said that he disagrees, as he has built several buildings in Nowthen, and previous Building Officials always pulled a tape and made sure the footings were in the right location.
— Bettinger
What this is about
Speaker recalled prior practice by previous building officials regarding checking footing location/setbacks.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
The fees are from a previous similar situation that the City approved.
What this is about
Staff referenced a prior temporary habitation approval as the basis for the fee structure.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
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