Agenda spine

6 items as recorded in the packet and minutes.

1. AAllegiance

   Agenda lists this item but minutes do not record any action or discussion.

   Outcome unrecorded
   p. 1↗City Council Meeting — 2018-07-31 CC Agenda & packet (2018-07-31)# CITY OF NOWTHEN CITY COUNCIL SPECIAL MEETING TUESDAY, JULY 31, 2018 @ 3:00 PM (Meeting is being taped for transcribing purposes only) · Allegiance

2. BClerk Reads the Meeting Policy

   Agenda lists this item but minutes do not record any action or discussion.

   Outcome unrecorded
   p. 1↗City Council Meeting — 2018-07-31 CC Agenda & packet (2018-07-31)· Clerk Reads the Meeting Policy

3. CApprove/amend the meeting agenda

   Agenda lists this item but minutes do not record any action or discussion.

   Outcome unrecorded
   p. 1↗City Council Meeting — 2018-07-31 CC Agenda & packet (2018-07-31)· Approve/amend the meeting agenda

4. 1Floor Items

   Floor Items - No Floor Items

   Minutes state there were no floor items.

   No action
   p. 1↗City Council Meeting — 2018-07-31 CC Agenda & packet (2018-07-31)1). Floor Itemsp. 1↗Special City Council Meeting — 2018 07-31 Special Meeting Minutes (2018-07-31)1). . Floor Items - No Floor Items

5. 2Full-time Staff Health Insurance

   Council consideration of employee health insurance renewal, including 17.7% premium increase, pooling, and contribution levels; and PEIP information.

   Two related motions were carried: (1) to move the Employee Health Insurance RCA Recommendations forward; and (2) to have Innovo present its program to council and staff.

   • Employee health insurance
   • PEIP / Innovo Benefits

   Approved
   p. 1↗City Council Meeting — 2018-07-31 CC Agenda & packet (2018-07-31)2). Full-time Staff Health Insurancep. 1↗Special City Council Meeting — 2018 07-31 Special Meeting Minutes (2018-07-31)2). . Full-time Staff Health Insurancep. 1↗Special City Council Meeting — 2018 07-31 Special Meeting Minutes (2018-07-31)Motion was made to move the Employee Health Insurance RCA Recommendations forward by Bettinger; 2nd by Rainville .. Discussion: Breyen wanted to clarify that this motion was just for the current year 2018. Rainville agreed. Pilon wanted clarification about single and family coverage, and the explanation that followed …p. 1↗Special City Council Meeting — 2018 07-31 Special Meeting Minutes (2018-07-31)Motion by Rainville to present the Innovo Benefits program presented on the Employee Health Insurance Benefit RCA; Breyen 2nd for discussion. Rainville asked permission of Council to have an Innovo representative come and present this program to Council and Staff. Pilon thought it was definitely worth investigating so…

6. 3Update on Temporary/Interim Administrator Status

   Update and action on appointment of interim/temporary administrator and contract terms.

   Council approved engaging Derus Government Consulting, LLC as interim/temporary administrator per contract presented, effective August 1, 2018.

   • Interim/Temporary City Administrator
   • Derus Government Consulting, LLC contract

   Approved
   p. 1↗City Council Meeting — 2018-07-31 CC Agenda & packet (2018-07-31)3). Update on Temporary/Interim Administrator Statusp. 2↗Special City Council Meeting — 2018 07-31 Special Meeting Minutes (2018-07-31)Pilon made a motion to engage Derus Government Consulting, LLC, as per the contract Ruppe presented, effective August 1st, 2018, with a 14 day notice when services are no longer needed. Breyen 2nd. Unanimous Decision.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Full-time staff health insurance renewal and PEIP investigation

  Council discussed full-time staff health insurance renewal issues including a noted "17.7% premium increase" and options related to contribution levels and pooling, then carried a motion to move the Employee Health Insurance RCA recommendations forward (clarified as applying to 2018). Council also carried a motion to have an Innovo representative present the State of Minnesota-sponsored PEIP program to the council and staff for further investigation.

  Agenda: 2. Motions: M1, M2. Speakers: Rainville, Pilon, Breyen.

• Engagement of interim/temporary administrator (Derus Government Consulting, LLC)

  Mayor Pilon updated the council on the interim/temporary administrator search conducted through the League of Minnesota Cities, noting consultation with Attorney Bob Ruppe and a proposed contract with Bob Derus at "$65/hr" with no benefits or taxes. Council unanimously approved a motion to engage Derus Government Consulting, LLC effective August 1, 2018, with a 14-day notice to terminate when services are no longer needed.

  Agenda: 3. Motions: M3. Speakers: Pilon.

Motions and votes

4 motions on the record. Split votes are highlighted.

• M1Motion was made to move the Employee Health Insurance RCA Recommendations forward by Bettinger; 2nd by Rainville ..

  moved by Bettinger, seconded by Rainville

  Passed

  p. 1↗Special City Council Meeting — 2018 07-31 Special Meeting Minutes (2018-07-31)Motion was made to move the Employee Health Insurance RCA Recommendations forward by Bettinger; 2nd by Rainville ..p. 1↗Special City Council Meeting — 2018 07-31 Special Meeting Minutes (2018-07-31)Discussion: Breyen wanted to clarify that this motion was just for the current year 2018. Rainville agreed. Pilon wanted clarification about single and family coverage, and the explanation that followed cleared it up. Motion Carried.

• M2Motion by Rainville to present the Innovo Benefits program presented on the Employee Health Insurance Benefit RCA; Breyen 2nd for discussion.

  moved by Rainville, seconded by Breyen

  Passed

  p. 1↗Special City Council Meeting — 2018 07-31 Special Meeting Minutes (2018-07-31)Motion by Rainville to present the Innovo Benefits program presented on the Employee Health Insurance Benefit RCA; Breyen 2nd for discussion.p. 1↗Special City Council Meeting — 2018 07-31 Special Meeting Minutes (2018-07-31)Rainville asked permission of Council to have an Innovo representative come and present this program to Council and Staff. Pilon thought it was definitely worth investigating something that would be at least as good as the policy staff is currently being covered under. Motion Carried.

• M3Pilon made a motion to engage Derus Government Consulting, LLC, as per the contract Ruppe presented, effective August 1st, 2018, with a 14 day notice when services are no longer needed.

  moved by Pilon, seconded by Breyen

  Passed

  Unanimous Decision.

  p. 2↗Special City Council Meeting — 2018 07-31 Special Meeting Minutes (2018-07-31)Pilon made a motion to engage Derus Government Consulting, LLC, as per the contract Ruppe presented, effective August 1st, 2018, with a 14 day notice when services are no longer needed. Breyen 2nd. Unanimous Decision.

• M4Motion to Adjourn was made by Rainville; 2nd by Pilon.

  moved by Rainville, seconded by Pilon

  Passed

  p. 2↗Special City Council Meeting — 2018 07-31 Special Meeting Minutes (2018-07-31)Motion to Adjourn was made by Rainville; 2nd by Pilon. Motion Carried. Meeting Adjourned at 4:28 PM.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• F1

  City employee health insurance flat monthly contribution noted in the background materials.

  expenditure

  $569.77

  outflow

  Council approval status: not yet on record.

  p. 2↗City Council Meeting — 2018-07-31 CC Agenda & packet (2018-07-31)The City contributes $569.77 monthly per employee, both single and family, and allows for the pooling of funds over and above an employee's premium which are then dedicated to employees who have higher premium costs.

• F2

  Employee health insurance recommendation included pooling practice for August including the City Clerk's $569.77.

  expenditure · FY 2018

  $569.77

  outflow

  Council approval status: not yet on record.

  p. 3↗City Council Meeting — 2018-07-31 CC Packet (2018-07-31)3\. For August the current practice of pooling of funds is allowed and includes the City Clerk's $569.77.

• F3

  Interim/Temporary Administrator contract rate described in minutes.

  contract

  $65

  outflow

  Council voted: Pilon made a motion to engage Derus Government Consulting, LLC, as per the contract Ruppe presented, effective August 1st, 2018, with a 14 day notice when services are no longer needed. Passed
  p. 2↗Special City Council Meeting — 2018 07-31 Special Meeting Minutes (2018-07-31)Contract would be for a straight rate of $65/hr. with no benefits or taxes, average of 15-20 hours a week, and available by phone.

• F4

  Interim City Administrator Independent Contractor Agreement states rate of $65.00 per hour.

  contract

  $65

  outflow

  Council voted: Pilon made a motion to engage Derus Government Consulting, LLC, as per the contract Ruppe presented, effective August 1st, 2018, with a 14 day notice when services are no longer needed. Passed
  p. 23↗City Council Meeting — 2018-07-31 CC Agenda & packet (2018-07-31)City agrees to pay Derus at a rate of $65.00 per hour for all professional services performed under this Agreement, within 30 days upon receipt of proper invoices.

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• Council Member Reighard did speak to our agent regarding the program who had reservations and said at one time it was offered and rejected by either Corrie or the entire staff.

  — Council Member Mary Rainville

  What this is about
  Reference to a prior time the PEIP program was offered and rejected (by "Corrie" or staff), suggesting an earlier decision in city records.

  p. 5↗City Council Meeting — 2018-07-31 CC Agenda & packet (2018-07-31)Council Member Reighard did speak to our agent regarding the program who had reservations and said at one time it was offered and rejected by either Corrie or the entire staff.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

Sources

Every document and recording archived for this meeting.

• Document

  City Council Meeting — 2018-07-31 CC Agenda & packet (2018-07-31)

  Packet · 2018-07-31

  32 pages

  ↗
• Document

  City Council Meeting — 2018-07-31 CC Packet (2018-07-31)

  Packet · 2018-07-31

  32 pages

  ↗
• Document

  Special City Council Meeting — 2018 07-31 Special Meeting Minutes (2018-07-31)

  Minutes · 2018-07-31

  2 pages

  ↗