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Tuesday, May 10, 2016
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
The City Council approved multiple Planning & Zoning permits (including several interim/conditional use permits and a lot split), awarded a crack-seal contract, approved purchase of a new F-550 truck and repairs on Ebony and Garnet, approved purchase of used hockey boards for $25,000 (plus shipping), and passed the consent agenda and several council items.
36 items as recorded in the packet and minutes.
AApprove/amend the meeting agenda
Add Council Agenda Items 8.h (Kent Roessler refund) and 8.i (Request for reduction in Building Permit Fee).
Agenda approved as amended.
1Sheriff Report
Lt. Wayne Heath update for April 2016; fraud warning; memorial service details.
2Floor Items
Public comments including Kent Roessler and Dan Williams.
3Fire Fighter Badge Presentation
Fire Chief introduced newest firefighter.
4aP&Z: Perry Olson (PID 09-33-25-12-0004) — IUP for Home Extended Business (limited scale trucking)
IUP for limited scale trucking operation and parking of two semi-truck cabs and/or trailers at 7417 Norris Lake Road; approve Findings & Decision dated May 10, 2016.
4bP&Z: Richard Durkot (PID10-33-25-22-0003) — IUP for battery testing business
IUP for extended home business at 7010 Norris Lake Road involving creation/testing/analysis of small batteries for use in human bodies; approve Findings and Decision dated May 10, 2016.
4cP&Z: Randy Becker (PID 20-33-25-41-0011 and 20-33-25-41-0012) — IUP for outdoor storage (T.R. Concrete) and vacation of easement (Resolution 2016-08)
IUP for outdoor storage of vehicles/materials/equipment associated with T.R. Concrete; approve Findings and Decision dated May 10, 2016; adopt Resolution 2016-08 to vacate drainage and utilities easement.
Included adoption of Resolution 2016-08.
4dP&Z: Laestadian Lutheran Church of Elk River (PID 20-33-25-24-0002) — CUP for new church building and parking lot
Conditional Use Permit to allow construction of a new church and parking lot at 8595 201st Ave NW; approve Findings and Decision dated May 10, 2016 (draft 2).
4eP&Z: Mark & Jennifer Thorkildson (PID 04-33-25-33-0002) — Lot split (41.29 acres into 20 acres and 22.40 acres) and do not waive Park and Trail Fee
Approve lot split at 22144 Zeolite Street NW with condition to include not waiving the Park and Trail Fee.
Approved 4-1 with Pilon opposed; includes condition not waiving Park and Trail Fee.
4fJoint City Council & Planning Commission Members Meeting — proposed date May 24 @ 7:00 PM
Approve holding a joint meeting on Tuesday, May 24 at 7:00 PM.
4gBurns Auto Update / Security Deposit
Decision on whether to require security deposit for improvements per IUP dated March 8, 2016.
Council decided not to require a security deposit.
4h1Code Enforcement Direction: John Rohach — 21202 St. Francis Blvd
Move forward with cleanup goals incorporating planned completion dates; resubmit to Council.
4h2Code Enforcement Direction: Glen Connelly — 8060 Viking Blvd
90 extension on CUP conditions.
5aRoad and Bridge: Crack Seal Bids — accept quote from Asphalt Concrete Solutions
Approve bid for crack sealing.
5bRoad and Bridge: Replace 1997 Chevy 1 ton — purchase 2016 F-550 from Boyer Ford; sealed bids for one-ton and single axle trucks
Approve purchase of 2016 F-550 chassis XL at state contract price; later motion to put one-ton and single axle trucks out for sealed bids due by July meeting.
F-550 purchase carried 3-2; sealed-bid sale motion carried.
5cRoad and Bridge: Ebony and Garnet additional road repairs; street study distribution
Have staff move forward with blacktop repairs and track expenses; provide current Street Study to Road and Bridge and Council.
Repair motion carried 4-1; street study distribution carried.
6aPark and Recreation: Facility Use Permit Application
Sent back to Park and Rec Committee for further discussion; return to Council in June 2016.
Sent back to committee; planned return in June 2016.
6bPark and Recreation: Human Foosball in Twin Lakes Park
Sent back to Park and Rec Committee for further discussion; return to Council in June.
Sent back to committee due to location concerns.
6cPark and Recreation: Ice Surface—Hockey Boards
Purchase used boards from Menomonie Youth Hockey Association for $25,000, shipping not to exceed $1,000; use Park and Trail Funds and remainder from General Fund; repay when CD matures June 18.
Approved 3-2 (Rainville and Pilon opposed).
7.1Consent Agenda: Approve the April 12, 2016 City Council Meeting
Approved as part of the consent agenda motion.
7.2Consent Agenda: Financial Report
Approved as part of the consent agenda motion.
7.3Consent Agenda: Approve All Audited Bills Claim #10028 through Claim #10085 plus Net Distribution reports dated April 12, April 18 and May 2, 2016
Approved as part of the consent agenda motion.
7.4Consent Agenda: Liability Coverage — Waiver Form (staff recommends “Does Not Waive”)
Approved as part of the consent agenda motion.
7.5Consent Agenda: Approve Liquor License Renewals — Northwood's Bar & Grill and Burns Bottle Shop
Approved as part of the consent agenda motion.
7.6Consent Agenda: Accept and Approve Audited Financial Statements (Mike Pofahl)
Approved as part of the consent agenda motion.
8aRecycling Center Architectural drawing Quote
Approve proposal from Distinctive Drafting and Design; layout to be finalized at June workshop/meeting.
Proposal approved; configuration to be finalized in June.
8bProposed 2017 URRWMO Budget
Approve 2017 URRWMO Budget.
8cTroy Bednarz — request permission to use golf carts for 2016 Car Show Event
Use City Office Parking lot on September 24, 2016 (approx. 9am–4pm) and use golf carts to transport visitors.
8dEmployee Reviews Update
Council discussion about review templates and past reviews.
8eUpdate on closing of Lot 1 Block 2 of Burns Town Center
Approve extension request by Craig Pantekoek to June 30, 2016.
8f2017-2019 Urban Requalification (staff recommends OPT-IN)
Opt-in to 2017-2019 Urban Requalification Programs through the County.
8gAnoka Area Chamber Article
Rainville to provide article to the Chamber.
No motion recorded; statement of intent.
8hKent Roessler — Refund of $500
Roessler discussed returning a $500 check issued as a rebate for overcharging fees on his lot split; asked Council to seek rebate from consultant Liz Stockman.
No council motion recorded in minutes.
8iGary Scott — 21830 Xenon Street — request for a permit fee reduction
Hold off charging the permit fee and revisit later to determine if work has been completed.
9Introduction of New Items
No new items presented.
ADJAdjourn
Adjourn at 8:35 PM.
Meeting adjourned at 8:35 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Planning & Zoning permits and actions (Olson, Durkot, Becker/T.R. Concrete, Laestadian Lutheran Church, Thorkildson lot split, Burns Auto security deposit, code enforcement items, joint meeting date)
The Council approved a series of Planning & Zoning items, including interim/conditional use permits for a trucking-related home business at 7417 Norris Lake Road (Olson), a battery-testing business at 7010 Norris Lake Road (Durkot), and outdoor storage/easement vacation for T.R. Concrete (Becker) including adoption of Resolution 2016-08. The Council also approved a CUP for construction of a new church and parking lot at 8595 201st Ave (Laestadian Lutheran Church), approved the Thorkildson lot split while specifically not waiving the Park and Trail Fee (passed 4-1 with Pilon opposed), set a joint City Council/Planning Commission meeting for May 24 at 7:00 PM, decided not to require a Burns Auto security deposit under March 8, 2016 IUP conditions, and gave direction on code enforcement items for Rohach and Connelly.
Agenda: 4a, 4b, 4c, 4d, 4e, 4f, 4g, 4h1, 4h2. Motions: M2, M3, M4, M5, M6, M7, M8, M9, M10. Speakers: Rainville, Bettinger, Scheffler, Pilon, Reighard.
Road and Bridge projects: crack sealing, truck replacement, Ebony/Garnet repairs, street study distribution, and planned sale of surplus trucks
The Council accepted a crack-seal bid with Asphalt Concrete Solutions for $28,973.70, approved purchase of a 2016 F-550 chassis from Boyer Ford at a state contract price of $50,025.00 on a 3-2 vote (Rainville and Pilon opposed), and directed that the one-ton and single axle trucks be offered for sealed bids due by the July meeting. The Council also directed staff to move forward with blacktop repairs on Ebony and Garnet while tracking expenses (with an estimate cited of $53,658.00) and approved distribution of the most current street study to Road and Bridge members and the Council.
Agenda: 5a, 5b, 5c. Motions: M11, M12, M13, M14, M15. Speakers: Bettinger, Rainville, Reighard, Pilon, Scheffler.
Park and Recreation projects: facility use permit, human foosball, and purchase of ice rink hockey boards
Two Park and Recreation items (the facility use permit application and the Human Foosball project in Twin Lakes Park) were sent back to the Park and Rec committee for further discussion and were expected to return in June. The Council approved buying used hockey boards from the Menomonie Youth Hockey Association for $25,000 with shipping not to exceed $1,000, using Park and Trail Funds and the remainder from the General Fund with repayment when a CD matures June 18; the motion carried 3-2 with Rainville and Pilon opposed. A follow-up motion by Rainville to track and report staff time and expenses related to the boards failed for lack of a second.
Agenda: 6a, 6b, 6c. Motions: M16, M17. Speakers: Reighard, Rainville, Bettinger, Pilon.
Kent Roessler fee refund discussion (lot split overcharge and consultant rebate request)
Kent Roessler told the Council the City issued him a $500 check as a rebate for overcharging fees on his lot split, but he wanted to give it back because it came from taxpayers. He also stated he paid $2,700 for consultant Liz Stockman's fees and asked the Council to request that the consultant consider providing a rebate so the City could pass it on to him; no motion or Council action was recorded in the minutes for this discussion item.
Agenda: 8h. Speakers: Roessler.
Council administrative items: consent agenda, recycling center drawings, URRWMO budget, car show logistics, employee review process discussion, Burns Town Center closing extension, urban requalification opt-in, and permit fee reduction request
The Council approved the consent agenda (including approval of the April 12, 2016 meeting minutes, financial report, audited bills/claims, liability waiver form, liquor license renewals, and audited financial statements). The Council approved a proposal for recycling center architectural drawings from Distinctive Drafting and Design with the addition layout to be finalized at the June workshop/meeting, approved the 2017 URRWMO budget, approved a request for use of the City Office parking lot and golf carts for a September 24, 2016 car show, discussed employee review templates and prior review information, approved an extension for closing Lot 1 Block 2 of Burns Town Center to June 30, 2016, opted in to the 2017-2019 Urban Requalification programs through the County, and approved holding off charging a permit fee for Gary Scott (21830 Xenon Street) pending later review of work completion.
Agenda: 7.1, 7.2, 7.3, 7.4, 7.5, 7.6, 8a, 8b, 8c, 8d, 8e, 8f, 8i. Motions: M18, M19, M20, M21, M22, M23, M24. Speakers: Bettinger, Scheffler, Reighard, Pilon, Rainville.
25 motions on the record. Split votes are highlighted.
M1Scheffler made a motion to approve the agenda, as amended;
moved by Scheffler, seconded by Rainville
All in favor
M2Rainville made a motion to approve the request by Perry Olson for an IUP to allow a Limited Scale Trucking Operation, as recommended by the Planning and Zoning Commission and staff and approve the Findings & Decision dated May 10, 2016;
moved by Rainville, seconded by Bettinger
All in favor
M3Rainville made a motion to approve the request by Richard Durkot for an IUP to allow a business involving the testing of batteries for use in human bodies, as recommended by the Planning and Zoning Commission and staff and approve the Findings and Decision dated May 10, 2016;
moved by Rainville, seconded by Bettinger
All in favor
M4Rainville made a motion to approve the request by Randy Becker for an IUP to allow outdoor storage of vehicles, materials and equipment associated with T.R. Concrete, as recommended by the Planning and Zoning Commission and staff and to approve the Findings and Decision dated May 10, 2016 and to Adopt Resolution 2016-08, a Resolution approving the Vacation of the drainage and utilities easement;
moved by Rainville, seconded by Bettinger
All in favor
M5Rainville made a motion to approve the request by Laestadian Lutheran Church, for a Conditional Use Permit, to allow construction of a new church and parking lot at 8595 201st Ave, as recommended by the Planning and Zoning Commission and staff and to approve the Findings and Decision dated May 10, 2016 (draft 2);
moved by Rainville, seconded by Bettinger
All in favor
M6Rainville made a motion to approve the request by Mark and Jennifer Thorkildson for a lot split, as recommended by the Planning and Zoning Commission, staff direction and to approve the Findings and Decision dated May 10, 2016 to include not waiving the Park and Trail Fee;
moved by Rainville, seconded by Scheffler
M7Rainville made a motion to approve having a joint City Council & Planning Commission meeting on Tuesday, May 24th at 7:00 PM;
moved by Rainville, seconded by Pilon
All in favor
M8Rainville made a motion to not require a security deposit from Burns Auto (Bob and Sue Swanson) for the improvements to the site, per the conditions of the IUP dated March 8, 2016;
moved by Rainville, seconded by Bettinger
All in favor
M9Rainville made a motion to move forward with the goals of clean up that were presented, but to incorporate planned completion dates and resubmit it to Council;
moved by Rainville, seconded by Scheffler
All in favor
M10Bettinger made a motion to give Connelly a 90 extension on the CUP conditions;
moved by Bettinger, seconded by Reighard
All in favor
M11Bettinger made a motion to approve the bid with Asphalt Concrete Solutions in the amount of $28,973.70;
moved by Bettinger, seconded by Scheffler
All in favor
M12Bettinger made a motion to approve the purchase of 2016 F-550 Chassis XL from Boyer Ford at the State contract price of $50,025.00;
moved by Bettinger, seconded by Scheffler
M13Bettinger made a motion to put the one-ton and single axle trucks out for sealed bids, with the condition that we can refuse any and all bids, and have the bids in by the July meeting;
moved by Bettinger, seconded by Scheffler
All in favor
M14Bettinger made a motion to have staff move forward with the blacktop repairs to Ebony and Garnet and to track those expenses for reporting purposes;
moved by Bettinger, seconded by Scheffler
M15Pilon made a motion to have all Road and Bridge Members and City Council Members receive a copy of the most current Street Study;
moved by Pilon, seconded by Reighard
All in favor
M16Reighard made a motion to purchase used Hockey Boards from the Menomonie Youth Hockey Association for $25,000; with shipping not to exceed $1,000 and to use the Park and Trail Funds and the remainder from the General Fund and to repay those funds when the CD matures June 18th;
moved by Reighard, seconded by Bettinger
M17Rainville made a motion that all staff time (loaded rates) and expenses related to the purchase of the hockey boards are tracked and reported back to the Council on a monthly basis.
moved by Rainville
Motion failed for lack of second.
M18Bettinger made a motion to approve the Consent Agenda, as presented;
moved by Bettinger, seconded by Scheffler
All in favor
M19Scheffler made a motion to approve the Recycling Center Architectural Drawings proposal from Distinctive Drafting and Design;
moved by Scheffler, seconded by Bettinger
All in favor
M20Bettinger made a motion to approve the 2017 URRWMO Budget;
moved by Bettinger, seconded by Scheffler
All in favor
M21Bettinger made a motion to approve the request by Troy Bednarz to use the City Office Parking lot on September 24, 2016, for the approximate hours of 9 am to 4pm and the use of golf carts, to transport visitors to and from the street and other parking areas;
moved by Bettinger, seconded by Scheffler
All in favor
M22Pilon made a motion to approve the extension request by Craig Pantekoek to June 30, 2016;
moved by Pilon, seconded by Rainville
All in favor
M23Bettinger made a motion to Opt-In the 2017-2019 Urban Requalification Programs through the County;
moved by Bettinger, seconded by Scheffler
All in favor
M24Bettinger made a motion to hold off charging the permit fee, at this time and revisit it at a later date to determine if any of the work has been completed;
moved by Bettinger, seconded by Pilon
All in favor
M25Rainville made a motion to adjourn the meeting 8:35 PM;
moved by Rainville, seconded by Pilon
All in favor
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Crack seal bid approval with Asphalt Concrete Solutions.
contract · Road and Bridge
$28,973.7
outflow
F2
Purchase of 2016 F-550 Chassis XL from Boyer Ford at the State contract price.
capital_project · Road and Bridge
$50,025
outflow
F3
Estimate cited during discussion for staff repairs to Ebony and Garnet (4 spots).
estimate · Road and Bridge
$53,658
outflow
F4
Purchase used Hockey Boards from the Menomonie Youth Hockey Association.
expenditure · Park and Recreation
$25,000
outflow
F5
Shipping for used hockey boards not to exceed $1,000.
expenditure · Park and Recreation
$1,000
outflow
F6
Roessler said the City issued him a $500 check as a rebate for overcharging fees on his lot split; he wanted to give it back to the City.
reimbursement · Fees/refunds
$500
unknown
Council approval status: not yet on record.
F7
Roessler stated he paid $2,700 for Liz Stockman's fees related to his lot split and considered it excessive.
fee · Consulting fees (as discussed)
$2,700
outflow
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
The Council recently voted that Council members act as Liaisons and not as dictators at the Committee/Commission Meetings.
— Roessler
What this is about
Speaker referenced a prior Council vote establishing that council members should act as liaisons at committee/commission meetings.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Bettinger said that the City just approved a Capital Improvement Plan (CIP) and the replacement of this truck is on that plan.
— Bettinger
What this is about
Reference to a previously approved Capital Improvement Plan that included the truck replacement.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Rainville said that her previous motion was to provide our current policy, when the last reviews were completed, by whom, what criteria is used and the current form.
— Rainville
What this is about
Reference to a prior motion regarding providing employee review policy/history and forms.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
In February, Roessler asked the City to get a rebate from Liz Stockman. He asked for a rebate from her.
— Roessler
What this is about
Reference to a February request concerning a rebate from consultant Liz Stockman related to lot-split fees.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
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