Agenda spine

7 items as recorded in the packet and minutes.

1. 1Roll call

   Roll call and opening of the meeting; commissioners Schiller, Payroll, and Jorgensen were recorded present, with Mayor Felon and Planner Stockman also in attendance.

   Roll call was taken; no vote was required.

   • meeting opening

   No action
   0:00↗the next thing we'll have have clerk take the roll call here commissioner schiller yep commissioner payroll here commissioner jorgensen here mayor felon also an attendance planner stockman okay would you read the meeting agenda

2. 2Approve April 27, 2021 meeting agenda

   The commission considered approval of the April 27, 2021 meeting agenda.

   The agenda was approved by voice vote.

   • routine approvals

   Approved
   0:01↗okay the first thing i'm going to ask for is approver tonight meeting agenda of april 27 2021 i'll make a motion to approve the meeting agenda commissioner pearl made a motion do we have a second i'll say remember okay mr schiller seconded0:01↗all in paper say aye aye aye opposed motion carry

3. 3Approve March 23, 2021 Planning and Zoning minutes

   The commission considered approval of the March 23, 2021 Planning and Zoning minutes.

   The March 23, 2021 minutes were approved as written by voice vote.

   • routine approvals

   Approved
   0:02↗the next thing we're going to do is approve the planning and zoning many minutes of march 23rd 2021. some would like to make that motion i'll make a motion to approve the minutes as written mr pearl made the motion seconded by commissioner jorgensen any discussion0:02↗saying none i'll call for the vote all in favor say aye aye opposed motion carry

4. 4Fixit Auto / Perkins Contracting CUP and variance public hearing

   Public hearing for Fixit Auto / Perkins Contracting conditional use permit and variance request by Mark Frelick and PX Auto Repair for property owned by Perkins Construction at 19745 Nowthen Boulevard, to allow major automobile repair and a variance for vehicles awaiting service to be parked in the rear outdoor storage area on gravel.

   The Planning and Zoning Commission approved the findings with an added condition on restoring the pre-treatment and infiltration basins; the City Council was to make the final decision.

   • Fixit Auto CUP and variance

   Approved with conditions
   0:02↗first thing on the agenda is uh we're going to have a public hearing and it's for fixit auto perkins contracting conditional use permit and variance request by mark frelick and uh px auto repair for property owned by perkins construction at one nine seven four five now the boulevard to allow major automobile repair and…0:07↗the one condition that i want to add to the findings is regarding this pre-treatment basin and this infiltration basin which collects water before it goes into the pond here and i'll show you um compare it to the aerial photo and they are storing some outdoor storage in this area and they really shouldn't be so um i di…0:26↗see you none i'll call for the voting all on paper say hi motion carried so uh this will go to the city council on the second tuesday this coming month they'll make the final decision

5. 5Gilban/Gilmour outdoor storage discussion

   Discussion on Gilban/Gilmour outdoor storage: Dan Gilmour sought feedback on amending an existing interim use permit for property at 1909 Rhinestone Street to allow outdoor storage. The existing 2019 IUP allowed interior storage and prohibited outdoor storage beyond what is allowed in the residential/agricultural district.

   No formal recommendation was made. The applicant chose to move forward, so staff said the matter would return the next month after public-hearing notice.

   • Gilmour outdoor storage

   Discussion only
   0:27↗okay the next thing on agenda is uh is the discussion on the gilban outdoor storage dan gilmour is looking for feedback regarding the launch of existing exterior storage on property located at 1909 rhinestone street pin numbers 28 30 days 33 days 25 days zero 45-006 and zero zero seven through a min in in inter use per…0:29↗so what he's asking you to discuss is whether or not give him some direction as to whether you would be in favor of him amending his inner muse permit to allow the outdoor storage or just keeping it like it is so he has almost five thousand square feet of indoor storage which like you said the iup currently prohibits o…0:52↗well i'm going to keep moving forward keep the money move forward and see where it ends up okay in that scenario then it would come back to you next month after we advertise for the public hearing and then you would make a recommendation at that time

6. 6Planner update on upcoming applications

   Planner Stockman gave brief updates on items expected for the next month, including a preliminary plan on 47 for the industrial/residential 80 acres and a variance for a house addition on Bay Street on a Twin Lake shoreland lot.

   Informational update only.

   • staff updates

   Discussion only
   0:56↗want to take one minute well that cst the concept plan that you had last month will be coming through i believe as a preliminary plan next month up on 47 the industry 47 okay industrial residential okay they're going they're developing the whole 80 acres which is important and then there there's coming forth a variance…

7. 7Adjournment

   The commission adjourned after a motion and voice vote.

   The meeting was adjourned by motion and voice vote.

   • adjournment

   Approved
   0:56↗and thank you very much okay in the meeting commissioner made the motions say hi all right

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Routine approvals

  The commission approved the April 27, 2021 meeting agenda and then approved the March 23, 2021 Planning and Zoning minutes as written. Both votes were by voice vote and carried without recorded opposition.

  Agenda: 2, 3. Motions: M1, M2. Speakers: commissioner pearl, mr schiller, mr pearl, commissioner jorgensen.

• Fixit Auto / Perkins Contracting CUP and variance

  The commission held a public hearing on the Fixit Auto / Perkins Contracting request for major automobile repair and a variance to park vehicles awaiting repair in a rear gravel outdoor-storage area. Planner Stockman said the use was in the existing commercial site, discussed parking, paving, signage, and stormwater, and recommended adding a condition that the pre-treatment and infiltration basins be restored to the April 22, 2015 approved plans and kept free of outdoor storage. The commission approved the findings with that added basin condition, and the chair noted the City Council would make the final decision.

  Agenda: 4. Motions: M3. Speakers: planner stockman, mark frelick, commissioner apparel, chair, mayor felon.

• Gilmour outdoor storage

  Dan Gilmour came for feedback on amending his existing 2019 interim use permit, which allowed indoor storage, so that outdoor storage could also be allowed at 1909 Rhinestone Street. Commissioners and Planner Stockman expressed concerns that outdoor customer storage was already occurring, that the site was in violation of the existing IUP, that outdoor storage may not fit a residential area, and that any future approval would need limits and conditions. No vote was taken; Gilmour said he wanted to keep moving forward, so staff said the request would be advertised for a public hearing and return the next month.

  Agenda: 5. Speakers: dan gilmour, planner stockman, chair, commissioner schiller.

• Upcoming planning applications

  Planner Stockman briefly told the commission that the prior month’s concept plan on 47 was expected to return as a preliminary plan for development of the 80 acres, and that a shoreland variance for a Bay Street house addition on Twin Lake was also expected.

  Agenda: 6. Speakers: planner stockman.

Motions and votes

4 motions on the record. Split votes are highlighted.

• M1i'll make a motion to approve the meeting agenda

  moved by commissioner pearl, seconded by mr schiller

  Passed

  Voice vote; ayes heard; motion carried.

  0:01↗i'll make a motion to approve the meeting agenda commissioner pearl made a motion do we have a second i'll say remember okay mr schiller seconded0:01↗all in paper say aye aye aye opposed motion carry

• M2i'll make a motion to approve the minutes as written

  moved by mr pearl, seconded by commissioner jorgensen

  Passed

  Voice vote; ayes heard; motion carried.

  0:02↗i'll make a motion to approve the minutes as written mr pearl made the motion seconded by commissioner jorgensen any discussion0:02↗saying none i'll call for the vote all in favor say aye aye opposed motion carry

• M3i'll make a motion to approve that as written with the addition to the basin

  moved by commissioner apparel, seconded by commercial kirk

  Passed

  Voice vote; ayes heard; motion carried.

  0:26↗i'll make a motion to approve that as written with the addition to the basin somebody like the second emotion0:26↗i'll circle commercial kirk has been seconded and we'll have some discussion is there any questions see you none i'll call for the voting all on paper say hi motion carried

• M4in the meeting

  moved by commissioner

  Passed

  Voice vote; ayes heard.

  0:56↗okay in the meeting commissioner made the motions say hi all right

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• currently operated by perkins contracting back in this rear portion of the building uh we approved an interim use permit quite a few years ago i believe 2015 for a motorcycle shop

  — planner stockman

  What this is about
  Prior 2015 approval for the Perkins site, including a motorcycle shop interim use and the original site plan.

  0:03↗currently operated by perkins contracting back in this rear portion of the building uh we approved an interim use permit quite a few years ago i believe 2015 for a motorcycle shop

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• so when we first approved this site plan back in 2015 when dave perkins added this large building we had them show what we call proof of parking

  — planner stockman

  What this is about
  Prior 2015 approved site plan and proof-of-parking areas for the Perkins property.

  0:04↗so when we first approved this site plan back in 2015 when dave perkins added this large building we had them show what we call proof of parking

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• motorcycle was an iup before i just wondering why we switched from an iup

  — mayor felon

  What this is about
  Question about why the prior motorcycle use was an interim use permit while the current auto repair request was treated as a conditional use permit.

  0:11↗motorcycle was an iup before i just wondering why we switched from an iup

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• what it looks like to me and what i see here that your iop that you were given back in 2019 you didn't follow the iep and so so you've got a lot of other stuff there that you you actually you weren't allowed on iup because the iup was just indoor storage

  — chair

  What this is about
  Existing 2019 interim use permit for Gilmour’s indoor storage and whether the current outdoor storage violated it.

  0:28↗what it looks like to me and what i see here that your iop that you were given back in 2019 you didn't follow the iep and so so you've got a lot of other stuff there that you you actually you weren't allowed on iup because the iup was just indoor storage

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• well i was there two years ago when he originally came in and asked for it and it was really a nice setup the way it was the buildings are nice buildings

  — chair

  What this is about
  Prior meeting when Gilmour originally received the indoor-storage approval.

  0:32↗well i was there two years ago when he originally came in and asked for it and it was really a nice setup the way it was the buildings are nice buildings

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• well that cst the concept plan that you had last month will be coming through i believe as a preliminary plan next month up on 47

  — planner stockman

  What this is about
  Planner update tying next month’s preliminary plan to a concept plan the commission had seen the previous month.

  0:56↗well that cst the concept plan that you had last month will be coming through i believe as a preliminary plan next month up on 47

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

Sources

Every document and recording archived for this meeting.

• Video

  Meeting recording

  YouTube

  Transcript · 358 segments · 57:23

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