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2020-08-25
Agenda
Not posted
What was on the agenda.
One-line summary
The Planning & Zoning Commission continued the Leistico Estate subdivision, recommended approval of Breyen's Bend, the Lindberg subdivision/CUP, and the Crossroads/VOA greenhouse CUP and variance, and removed City Code updates from the agenda.
12 items as recorded in the packet and minutes.
A0Called to Order
Meeting was called to order at 7:00 p.m.
Meeting was called to order.
A1Pledge of Allegiance
Pledge of Allegiance.
The minutes do not separately describe the pledge.
A2Roll Call
Roll call was taken.
Roll call was taken.
A3Approve/Amend August 25, 2020 Agenda
Approve or amend the August 25, 2020 agenda.
Approved as amended to remove the City Code Updates discussion.
A4Approve July 28, 2020 Minutes
Approve the July 28, 2020 Planning & Zoning meeting minutes.
A5Approve August 3, 2020 Minutes
Approve the August 3, 2020 Planning & Zoning meeting minutes.
Approved as amended to correct Pearo's attendance.
A6Leistico Estate Subdivision
Continued public hearing on the Leistico Estate subdivision at 21413 Nowthen Blvd.
Continued to the September 22, 2020 meeting.
A7Breyen's Bend Preliminary Plat and Variance
Continued public hearing on Breyen's Bend preliminary plat and variance.
The Commission recommended approval of the preliminary plat and variance.
A8Jason Lindberg Minor Subdivision and CUP
Public hearing on Jason Lindberg conditional use permit and minor subdivision at 7300 Pinnaker Road.
Approval was contingent on county approval of the current layout and Lot 1 redirecting its existing driveway into the shared driveway within the dedicated right-of-way.
A9Crossroads School/Volunteers of America Greenhouse CUP and Variance
Public hearing on Crossroads School/Volunteers of America conditional use permit and variance for a greenhouse.
The approval allowed up to one additional identical attached structure and required the structures to be maintained in usable condition.
A10City Code Updates
Discussion of City Code updates.
Removed from the agenda and planned for the September P&Z meeting.
A11Adjourn
Motion to adjourn.
Meeting adjourned at 8:06 p.m.
What this meeting did about specific topics, organized by issue rather than by document.
Agenda amendment and City Code updates
The Commission approved the August 25 agenda after Planner Stockman removed the City Code Updates discussion because staff did not have time to amend the updates and the Commission had not received them; the item was expected to return in September.
Agenda: A3, A10. Motions: M1. Speakers: Liz Stockman.
Approval of prior Planning & Zoning minutes
The Commission approved the July 28 minutes and approved the August 3 minutes as amended after Pearo corrected the attendance record to show she was not present.
Agenda: A4, A5. Motions: M2, M3. Speakers: Ames, Alders, Pearo.
Leistico Estate subdivision
The Commission continued the Leistico Estate subdivision public hearing to September 22, 2020. Pearo asked when the Commission would be able to discuss the application instead of continuing it, and Planner Stockman said the family was trying to meet the September deadline and that county feedback was still needed.
Agenda: A6. Motions: M4. Speakers: Ames, Jorgenson, Pearo, Liz Stockman.
Breyen's Bend preliminary plat
The Commission recommended approval of Breyen's Bend, a 13-lot preliminary plat on 65.66 acres, including a 100-foot front setback variance, 24-foot paved through streets, and a 22-foot paved permanent cul-de-sac. Planner Stockman reported that the engineer was comfortable with forwarding the preliminary plat after soil borings led to redesign of a pond without moving streets or rights-of-way.
Agenda: A7. Motions: M5. Speakers: Liz Stockman, Alders, Schiller.
Lindberg minor subdivision and street construction deferral CUP
The Commission recommended approval of Jason Lindberg's three-parcel minor subdivision and CUP to defer street construction, contingent on county approval of the layout and redirecting Lot 1's existing driveway into the shared driveway within the dedicated right-of-way. Residents asked about Pinnaker Road's future alignment and safety on Norris Lake Road, and Stockman said the county would review the access and that Olson's comments would be submitted.
Agenda: A8. Motions: M6. Speakers: Liz Stockman, Ames, Pearo, Pilon, Ken Mcknight, Alders, Sheryl Olson.
Crossroads School/Volunteers of America greenhouse
The Commission recommended approval of the CUP and variance for a 22-by-32 hoop-style greenhouse for Crossroads School/Volunteers of America, and allowed one additional identical attached structure of the same size. The approval was contingent on the structures being maintained in usable condition.
Agenda: A9. Motions: M7. Speakers: Liz Stockman, David Berger, Schiller, Alders.
8 motions on the record. Split votes are highlighted.
M1August 25, 2020 Agenda was approved as amended.
moved by Pearo, seconded by Schiller
M2July 28, 2020 Minutes Motion by Alders, 2nd by Pearo; All in favor. Motion Carried.
moved by Alders, seconded by Pearo
M3Motion to approve as amended by Ames, 2nd by Alders; All in favor. Motion Carried.
moved by Ames, seconded by Alders
M4MOTION by Ames; 2nd by Jorgenson; All in favor. Motion Carried.
moved by Ames, seconded by Jorgenson
M5MOTION BY ALDERS TO APPROVE THE 100 FOOT SETBACK, 24 FT WIDE PAVED STREETS WITH THE 22 FT WIDE CUL-DE-SAC AND THE PRELIMINARY PLAT THAT'S BEEN PROPOSED, SECONDED BY SCHILLER; ALL IN FAVOR, MOTION CARRIED.
moved by Alders, seconded by Schiller
M6MOTION BY PEARO TO APPROVE THE MINOR SUBDIVISION AND THE APPROVAL OF THE CONDITIONAL USE PERMIT FOR THE ROAD STANDARDS CONSTRUCTIONS, CONTINGENT OF THE COUNTY APPROVAL OF THE CURRENT LAYOUT, ALSO CONTINGENT ON LOT ONE REDIRECTING THAT EXISTING DRIVEWAY INTO THE SHARED DRIVEWAY SOMEWHERE WITHIN THE RIGHT-OF-WAY BEING DEDICATED, 2nd BY SCHILLER; ALL IN FAVOR, MOTION CARRIED.
moved by Pearo, seconded by Schiller
M7MOTION BY ALDERS TO APPROVE THE CUP AND VARIANCE WITH THE CUP STATING IT'S APPROVED FOR UP TO ONE ADDITIONAL IDENTICAL STRUCTURE OF THE SAME SIZE ATTACHED TO WHAT IS PROPOSED CURRENTLY CONTINGENT UPON STRUCTURES BEING MAINTAINED IN USABLE CONDITION, 2nd BY SCHILLER; ALL IN FAVOR, MOTION CARRIED.
moved by Alders, seconded by Schiller
M8Motion to Adjourn at 8:06 PM by Ames; 2nd by Jorgenson. All in favor. Motion Carried.
moved by Ames, seconded by Jorgenson
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Breyen's Bend condition requiring park dedication of $2,000 per lot.
fee · Park dedication
$2,000
inflow
F2
Breyen's Bend condition requiring trail dedication of $500 per lot.
fee · Trail dedication
$500
inflow
F3
Lindberg condition requiring $2,500 per lot for the two new lots before final documents are signed.
fee · Park and trail dedication
$2,500
inflow
F4
Amount paid for the Lindberg minor subdivision application.
fee · Minor subdivision application
$1,350
inflow
Council approval status: not yet on record.
F5
Amount due and paid for the Lindberg CUP application.
fee · Conditional use permit application
$1,480
inflow
Council approval status: not yet on record.
F6
Volunteers of America/Crossroads greenhouse CUP payment credited to the account.
fee · CUP application payment
$1,480
inflow
Council approval status: not yet on record.
F7
Volunteers of America/Crossroads greenhouse public hearing fee.
fee · Public hearing fee
$250
inflow
Council approval status: not yet on record.
F8
Volunteers of America/Crossroads greenhouse CUP processing base fee.
fee · Processing base fee
$200
inflow
Council approval status: not yet on record.
F9
Volunteers of America/Crossroads greenhouse CUP recording fee.
fee · Recording fee
$30
inflow
Council approval status: not yet on record.
F10
Volunteers of America/Crossroads greenhouse variance recording fee shown on the payment statement.
fee · Variance recording fee
$30
inflow
Council approval status: not yet on record.
F11
Volunteers of America/Crossroads greenhouse variance base fee shown on the payment statement.
fee · Variance base fee
$200
inflow
Council approval status: not yet on record.
F12
TPC invoice for meetings, phone calls, emails and review history on the Volunteers of America/Crossroads greenhouse application.
invoice · Planning consultant invoice
$144
outflow
Council approval status: not yet on record.
F13
Statement balance due/credit for the Volunteers of America/Crossroads greenhouse CUP and variance applications.
fee · Application account balance
$626
unknown
Council approval status: not yet on record.
F14
Volunteers of America/Crossroads greenhouse variance application form lists $230 as amount paid.
fee · Variance application amount paid
$230
inflow
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Pearo asked when they were going to be able to discuss this topic rather than continually pushing it out?
— Pearo
What this is about
Pearo questioned the repeated continuances of the Leistico Estate subdivision and when the Commission would be able to discuss the application.
The records I searched do not contain a prior Planning and Zoning Commission discussion or decision matching Pearo’s recollection about the Leistico Estate subdivision being repeatedly continued or “pushed out.” The results mainly include general Planning and Zoning Commission procedures on agendas, postponements, minutes, and member conduct, plus unrelated 2026 Commission officer-selection material. Because no Leistico Estate subdivision minutes or motions appeared in these results, I cannot confirm from this search when the item was continued, who requested the continuances, or whether any formal vote was taken on those continuances.
Commissioner Pearo made a change to the August 3, 2020 Minutes stating that she was not in attendance as the minutes stated.
— Pearo
What this is about
Pearo corrected the August 3, 2020 minutes to show she had not attended that earlier meeting.
The records I searched do not contain a prior decision matching this recollection. The search results returned 2026 packet excerpts and unrelated easement and Planning Commission items; they do not include the August 3, 2020 minutes or a later meeting where Commissioner Pearo corrected those minutes to show she was not in attendance. Based on these search results, there is no recorded vote or formal action available here confirming that correction.
They had a lot of success at their other building and received state and national recognition for their schoolyard garden program.
— David Berger
What this is about
David Berger referred to the school garden program's past success at another building while explaining the greenhouse request.
The records I searched do not contain a prior city discussion or decision matching this recollection about a schoolyard garden program receiving state or national recognition at another building. The search results returned unrelated items, including building permit fee schedules, a grant-navigation resolution, and other administrative packet materials, but nothing documenting the school garden program’s prior success or recognition.
Council. 5\. Use of Public Resources - Public resources not available to the public (e.g., city staff time, equipment, supplies, or facilities) shall not be used by Commission members for private, per
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## SELECTION OF CHAIR AND VICE CHAIR <figure> </figure> Chairman Ames opened the floor for nominations for the Chair position. Commissioner Bies nominated Commissioner Pearo. Commissioner Jorgensen no
### SECTION 12. MINUTES A. Purpose. The minutes of the Planning and Zoning Commission's meetings represent the official record of the Commission's deliberations and actions. As such, they record the P
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