Meetings

2Public Forum

Public forum.

No residents spoke.

public forum

No action

3aApproval of January 23rd, 2025 City Council Meeting Minutes

Approval of January 23, 2025 City Council meeting minutes.

Approved under the amended consent agenda.

consent agenda

Consent calendar

3bApproval of Claims and January 2025 Treasurer's Report

Approval of claims from January 8, 2025 to February 4, 2025 and January 2025 Treasurer's Report.

Approved under the amended consent agenda.

consent agenda
treasurer report
claims

Consent calendar

3cApproval of Service Agreement with SafeAssure Consultants, Inc.

Approval of service agreement with SafeAssure Consultants, Inc.

Approved under the amended consent agenda.

consent agenda
SafeAssure safety training

Consent calendar

3dApproval of Waiving fee for Nowthen Tractor Pull to advertise in the Newsletter

Waiving the newsletter advertising fee for Nowthen Tractor Pull.

Removed from consent to item 11; minutes state the council agreed to waive the fee.

Nowthen Tractor Pull
newsletter advertising fee

Approved

3eApproval of Resolution 2025-XX amending the 2024 budget

Resolution amending the 2024 budget.

Removed from consent to item 11 and tabled to the next meeting.

2024 budget amendment

Tabled

3fApprove Fourth Quarter Financial Report

Approve Fourth Quarter Financial Report.

Removed from consent to item 11 and tabled to the next meeting.

fourth quarter financial report

Tabled

p. 1p. 6

4aFeasibility Report for 2025 Overlay project

Feasibility Report for 2025 Overlay project.

Engineer Nelson presented the feasibility report; the related approval motion is listed under item 4b.

2025 Overlay project

Discussion only

4bApproval of Resolution 2025-XX approving the Feasibility Report and calling for the Public Improvement Hearing

Resolution approving the feasibility report and calling for the public improvement hearing.

Approved the feasibility report and called a public improvement hearing.

2025 Overlay project

Approved

5aMonthly Report

Fire Department monthly report.

Chief Miller reviewed January calls, ISO review, mobile dispatch computers, and public safety issues.

fire department report
public safety

Discussion only

5bApproval of Resolution 2025-XX Grant Navigation Support

Resolution for Grant Navigation Support.

Approved authorization to apply for Grant Navigation for the City.

Grant Navigation Program
fire department technology

Approved

6aMonthly Report

Sheriff's Department monthly report.

Lt. Bangerter reviewed the January report and discussed Bar None calls and a future meet-your-deputies night.

sheriff report
Bar None

Discussion only

7aMonthly Report

Planning and Zoning monthly report.

Interim Administrator Johnson reviewed Planner Nash's memo and monthly update.

planning and zoning report

Discussion only

8aMonthly Report

Administrator monthly update.

Staff reported on city code review, training, an administrator meeting, and personnel policy review.

administrator update

Discussion only

p. 1p. 3

9aApprove Purchasing Policy

Approve Purchasing Policy.

Approved the purchasing policy as amended.

purchasing policy

Approved

p. 1p. 3

9bApproval of Ordinance 2025-01 Process and Timeline to fill City Council Vacancy

Ordinance 2025-01 and process/timeline to fill a City Council vacancy.

Approved holding an August 2025 special election, using the defined appointment process until the election, and adopting the vacancy ordinance.

council vacancy
special election

Approved

p. 1p. 4

9cConsultant Boyles Assist City Council w/ Hiring process for a Full Time Administrator

Consultant Boyles to assist City Council with the hiring process for a full-time administrator.

Approved spending $14,500 for SCSC services to fill the City Administrator position.

city administrator hiring
SCSC search

Approved

10Old Business

Old business.

No old business action was recorded in the minutes.

old business

No action

11Items Moved From Consent Agenda

Items moved from consent agenda, if needed.

Items 3d, 3e, and 3f were handled here: the Tractor Pull fee was waived, and the budget amendment and Fourth Quarter Financial Report were tabled.

items moved from consent

Discussion only

12Adjourn

Adjourn.

Meeting adjourned at 8:26 p.m.

adjournment

Approved

p. 1p. 6

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

Consent agenda, financial reports, and moved consent items

The council approved the amended consent agenda, including the January 23 minutes, claims/Treasurer's Report, and the SafeAssure service agreement. The Nowthen Tractor Pull newsletter advertising fee was waived after being moved from consent. The proposed 2024 budget amendment and the Fourth Quarter Financial Report were both tabled to the next meeting.

Agenda: 3b, 3c, 3d, 3e, 3f. Motions: M-003, M-010, M-011. Speakers: CM Breyen, CM Glaser, Mayor Hybben.

2025 Overlay road improvement project

Engineer Nelson presented the feasibility report for the 2025 Overlay project, including the roads, patching, drainage, assessment approach, and schedule. The council approved the feasibility report and called a public improvement hearing for the project.

Agenda: 4a, 4b. Motions: M-004. Speakers: Engineer Nelson, CM Breyen, CM Glaser.

Fire Department report and Grant Navigation application

Chief Miller reviewed January fire calls, discussed the pending ISO rating, requested a future public safety work session, and described a plan to pursue League of Minnesota Cities grant navigation support for cellular service tied to mobile dispatch computers for emergency vehicles. The council approved authorization to apply.

Agenda: 5a, 5b. Motions: M-005. Speakers: Fire Chief Miller, CM Breyen, CM Rainville.

Sheriff's report and Bar None calls

Lt. Bangerter reviewed the January sheriff report. The council discussed calls to Bar None, and Lt. Bangerter said deputies would attend Bar None staff training days to help staff decide when calls to dispatch are necessary; Fire Chief Miller was also working with law enforcement and dispatch on fire response filtering.

Agenda: 6a. Speakers: Lt. Cole Bangerter, Mayor Hybben, Fire Chief Miller.

Planning, zoning, and administrator updates

Interim Administrator Johnson reviewed Planner Nash's monthly memo and reported on work toward the council's goals, including converting city code documents to Word format, upcoming newly elected officials training, an administrator meeting, and attorney review of the personnel policy.

Agenda: 7a, 8a. Speakers: Interim Administrator Johnson.

City purchasing policy

The council discussed how much authority staff should have to make purchases and how to avoid unnecessary spending while keeping routine city operations moving. The council approved the purchasing policy with amendments requiring Administrator and Finance approval for purchases over $100 and adding language against stockpiling simply because money is budgeted.

Agenda: 9a. Motions: M-006. Speakers: Mayor Hybben, CM Glaser, CM Breyen, Interim Administrator Johnson, CM Rainville.

City Council vacancy and special election

The council debated whether to wait until the 2026 general election or hold a 2025 special election for the vacant council seat while using an appointment process in the meantime. The council voted 3-1 to hold a special election in August 2025 and use the defined appointment process until then, then unanimously approved the vacancy ordinance.

Agenda: 9b. Motions: M-007, M-008. Speakers: Mayor Hybben, CM Glaser, CM Rainville, CM Breyen, Consultant Boyles.

Full-time City Administrator hiring process

Consultant Boyles reviewed several ways to recruit a full-time City Administrator, ranging from an in-house process to a full outside executive search and an internal-candidate-only assessment. The council voted 3-1 to spend $14,500 for Mike Humpal from South Central Service Cooperative to conduct the search.

Agenda: 9c. Motions: M-009. Speakers: Consultant Boyles, Mayor Hybben, CM Rainville, CM Glaser.

Motions and votes

11 motions on the record. Split votes are highlighted.

M-001MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE AGENDA AS AMENDED WITH THE REMOVAL OF ITEMS D, E, AND F FROM CONSENT TO NUMBER 11, A, B, AND C VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED.

moved by CM Breyen, seconded by CM Glaser

Passed

4 AYES

M-003MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED.

moved by CM Breyen, seconded by CM Glaser

Passed

4 AYES

M-004MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE FEASIBILITY REPORT AND CALL A PUBLIC IMPROVEMENT HEARING FOR THE 2025 OVERLAY PROJECT VIA ROLL CALL VOTE: 4 AYES. MOTION CARRIED.

moved by CM Breyen, seconded by CM Glaser

Passed

4 AYES

p. 2

M-005MOTION BY CM BREYEN, SECONDED BY CM RAINVILLE, TO APPROVE THE AUTHORIZATION TO APPLY FOR GRANT NAVIGATION FOR THE CITY VIA ROLL CALL: 4 AYES, MOTION CARRIED.

moved by CM Breyen, seconded by CM Rainville

Passed

4 AYES

p. 2

M-006MOTION BY MAYOR HYBBEN AND SECONDED BY CM RAINVILLE TO APPROVE THE NOWTHEN PURCHASING POLICY AS AMENDED, WITH THE VERBIAGE "TO PURCHASE AS NEEDED TO MAINTAIN THE CITY, OR CITY FUNCTIONS, NOT TO STOCKPILE BECAUSE IT IS BUDGETED AND FUNDS ARE AVAILABLE" TO THE PURPOSE, ANYTHING OVER $100 WILL BE APPROVED BY THE ADMINISTRATOR AND FINANCE, AND THE REMOVAL OF THE LAST THREE SENTENCES OF NUMBER 3, STARTING WITH "THE CITY ADMINISTRATOR". ROLL CALL: 4 AYES, MOTION CARRIED.

moved by Mayor Hybben, seconded by CM Rainville

Passed

4 AYES

p. 3

M-007MOTION BY CM BREYEN, SECOND BY CM GLASER TO HOLD A SPECIAL ELECTION FOR THE OPEN COUNCIL SEAT IN AUGUST 2025 AND USE THE DEFINED APPOINTMENT PROCESS TO FILL THE VACANCY ON THE COUNCIL, BY WHICH THE APPOINTED PERSON WILL SERVE UNTIL THE ELECTION OCCURS. VIA ROLL CALL: 3 AYES (GLASER, BREYEN, HYBBEN), 1 NAY (RAINVILLE) MOTION CARRIED.

moved by CM Breyen, seconded by CM Glaser

PassedSplit vote

YGLASER
YBREYEN
YHYBBEN
NRAINVILLE

M-008MOTION BY CM BREYEN, SECOND MAYOR HYBBEN TO APPROVE THE ORDINANCE PROVIDING FOR APPOINTMENT OF MEMBERS OR SPECIAL ELECTIONS TO FILL CERTAIN VACANCIES IN ELECTED POSITIONS AT TIMES OTHER THAN THE REGULAR CITY GENERAL ELECTION WITHIN THE CITY OF NOWTHEN. VIA ROLL CALL: 4 AYES, MOTION CARRIED.

moved by CM Breyen, seconded by Mayor Hybben

Passed

4 AYES

M-009MOTION BY MAYOR HYBBEN SECONDED BY CM GLASER TO FILL THE CITY ADMINISTRATOR POSITION BY SPENDING $14,500 FOR THE SERVICES OF MIKE HUMPAL FROM SCSC. VIA ROLL CALL: 3 AYES (GLASER, BREYEN, HYBBEN) 1 NAY (RAINVILLE) MOTION CARRIED.

moved by Mayor Hybben, seconded by CM Glaser

PassedSplit vote

YGLASER
YBREYEN
YHYBBEN
NRAINVILLE

p. 5

M-010MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED.

moved by CM Breyen, seconded by Mayor Hybben

Tabled

4 AYES

p. 5

M-011MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE FOURTH QUARTER FINANCIAL REPORT TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED.

moved by CM Breyen, seconded by Mayor Hybben

Tabled

4 AYES

M-012MOTION TO ADJOURN BY CM BREYEN SECONDED BY CM GLASER MEETING ADJOURNED AT 8:26 PM

moved by CM Breyen, seconded by CM Glaser

Passed

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

January checking account balance

Pine River State Bank checking account balance as of January 31, 2025.

treasurer_report · January 2025 Treasurer's Report · FY 2025

$165,710.53

unknown

Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED. Passed

January CD fixed income balance

PMA Financial Network CD fixed income balance as of January 31, 2025.

treasurer_report · January 2025 Treasurer's Report · FY 2025

$2,165,087.5

unknown

Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED. Passed

January money market fund balance

4M, 4MP & GO Funds money market fund balance as of January 31, 2025.

treasurer_report · January 2025 Treasurer's Report · FY 2025

$87,802.93

unknown

Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED. Passed

January adjusted bank total

Adjusted bank total and Schedule 1 ending balance.

treasurer_report · January 2025 Treasurer's Report · FY 2025

$2,397,688.37

unknown

Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED. Passed

SafeAssure annual service agreement

Twelve-month SafeAssure Consultants, Inc. service agreement for safety training and MSDS online beginning March 1, 2025.

contract · SafeAssure service agreement · FY 2025

$1,913.72

outflow

Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED. Passed

p. 7p. 14

Nowthen Tractor Pull waived advertising fee

City portion of the newsletter advertising fee waived for the nonprofit Nowthen Tractor Pull.

fee · Nowthen Tractor Pull newsletter advertising · FY 2025

$375

inflow

Council approval status: not yet on record.

p. 16p. 16

St. Francis revenue bonds fee

Conduit bond issuance fee collected for City of St. Francis revenue bonds; proposed budget amendment was tabled.

revenue · 2024 budget amendment revenue · FY 2024

$50,000

inflow

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

p. 17p. 18

ROW permit revenue budget adjustment

ROW permit revenue over budget; proposed budget amendment was tabled.

permit · 2024 budget amendment revenue · FY 2024

$20,000

inflow

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

p. 17p. 18

EDI county grant revenue adjustment

County economic development funds; proposed budget amendment was tabled.

grant · 2024 budget amendment revenue · FY 2024

$25,000

inflow

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

p. 17p. 18

Proposed expenditure budget adjustment

Proposed expenditure budget adjustment offset by revenue and Public Works underspending; proposed amendment was tabled.

budget · 2024 budget amendment expenditures · FY 2024

$137,000

transfer

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

p. 17

Public Works under-budget source

Approximate Public Works underspending identified as a source for the proposed budget amendment.

budget · 2024 budget amendment source · FY 2024

$150,000

transfer

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

p. 17

GF Elections part-time salaries adjustment

GF Elections part-time salaries proposed increase for three elections held; proposed amendment was tabled.

budget · 2024 budget amendment appropriations · FY 2024

$5,000

outflow

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

GF Audit adjustment

GF Audit proposed increase; proposed amendment was tabled.

audit · 2024 budget amendment appropriations · FY 2024

$5,000

outflow

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

GF Legal adjustment

GF Legal proposed increase for unforeseen legal expenditures; proposed amendment was tabled.

budget · 2024 budget amendment appropriations · FY 2024

$25,000

outflow

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

GF Planning and Zoning adjustment

GF Planning & Zoning proposed increase for new planning consultant; proposed amendment was tabled.

budget · 2024 budget amendment appropriations · FY 2024

$7,000

outflow

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

GF Engineering adjustment

GF Engineering proposed increase for road study; proposed amendment was tabled.

budget · 2024 budget amendment appropriations · FY 2024

$30,000

outflow

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

GF Building Inspections adjustment

GF Building Inspections proposed increase for additional services; proposed amendment was tabled.

budget · 2024 budget amendment appropriations · FY 2024

$45,000

outflow

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

GF Park Maintenance salaries adjustment

GF Park Maintenance salaries proposed increase; proposed amendment was tabled.

salary · 2024 budget amendment appropriations · FY 2024

$20,000

outflow

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

GF Public Works salaries reduction

GF Public Works salaries proposed reduction; proposed amendment was tabled.

budget · 2024 budget amendment appropriations · FY 2024

$20,000

transfer

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

GF Public Works supplies reduction

GF Public Works supplies proposed reduction; proposed amendment was tabled.

budget · 2024 budget amendment appropriations · FY 2024

$12,000

transfer

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

GF Public Works maintenance reduction

GF Public Works maintenance proposed reduction; proposed amendment was tabled.

budget · 2024 budget amendment appropriations · FY 2024

$10,000

transfer

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

2024 dump truck purchase

Dump truck purchase reported in the fourth quarter financial report, which was tabled to the next meeting.

capital_project · 2024 Fourth Quarter Financial Report · FY 2024

$345,000

outflow

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE FOURTH QUARTER FINANCIAL REPORT TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

p. 21p. 28

Parks improvements expenditure

Parks improvement expenditures reported in the fourth quarter financial report, which was tabled.

capital_project · 2024 Fourth Quarter Financial Report · FY 2024

$38,000

outflow

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE FOURTH QUARTER FINANCIAL REPORT TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

p. 28

Turnout gear expenditure

Turnout gear expenditure reported in the fourth quarter financial report, which was tabled.

capital_project · 2024 Fourth Quarter Financial Report · FY 2024

$7,000

outflow

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE FOURTH QUARTER FINANCIAL REPORT TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

p. 28

Street improvements expenditure

Street improvement expenditures reported in the fourth quarter financial report, which was tabled.

capital_project · 2024 Fourth Quarter Financial Report · FY 2024

$516,000

outflow

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE FOURTH QUARTER FINANCIAL REPORT TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

p. 28

Total city cash and investments at year-end 2024

Total City Cash & Investments at December 31, 2024; report was tabled.

treasurer_report · 2024 Fourth Quarter Financial Report · FY 2024

$2,972,804

unknown

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE FOURTH QUARTER FINANCIAL REPORT TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

p. 39

Total governmental fund assets

Total governmental fund assets at December 31, 2024; report was tabled.

treasurer_report · 2024 Fourth Quarter Financial Report · FY 2024

$4,132,321

unknown

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE FOURTH QUARTER FINANCIAL REPORT TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

p. 40

Total governmental fund liabilities

Total governmental fund liabilities at December 31, 2024; report was tabled.

treasurer_report · 2024 Fourth Quarter Financial Report · FY 2024

$723,129

unknown

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE FOURTH QUARTER FINANCIAL REPORT TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

p. 40

Total governmental fund balance

Total governmental fund balance at December 31, 2024; report was tabled.

treasurer_report · 2024 Fourth Quarter Financial Report · FY 2024

$3,409,192

unknown

Council voted: MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE FOURTH QUARTER FINANCIAL REPORT TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED. Tabled

p. 40

2025 Overlay patching estimate

Estimated patching costs proposed to be paid fully by the City.

estimate · 2025 Overlay project · FY 2025

$37,400

outflow

Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE FEASIBILITY REPORT AND CALL A PUBLIC IMPROVEMENT HEARING FOR THE 2025 OVERLAY PROJECT VIA ROLL CALL VOTE: 4 AYES. MOTION CARRIED. Passed

p. 1p. 53

2025 Overlay feasibility report estimated project cost

Estimated overlay project cost in the feasibility report and minutes.

estimate · 2025 Overlay project · FY 2025

$366,080

outflow

p. 1p. 54

2025 Overlay total project estimate stated in minutes

Total project cost stated in the minutes as overlay plus patching.

estimate · 2025 Overlay project · FY 2025

$403,480

outflow

2025 Overlay estimated assessments

Estimated amount to be assessed to benefiting properties.

assessment · 2025 Overlay project assessments · FY 2025

$183,040

inflow

p. 53p. 54

2025 Overlay estimated City share

Estimated amount to be paid by the City, including patching costs.

estimate · 2025 Overlay project city share · FY 2025

$220,440

outflow

p. 54

2025 Overlay estimated per-unit assessment

Estimated per-unit assessment for 52 benefiting properties.

assessment · 2025 Overlay project assessments · FY 2025

$3,520

inflow

p. 54

LMC Grants Navigation Program maximum grant

League of Minnesota Cities pilot Grants Navigation Program provides grants up to this amount per city for support in obtaining grant funding.

grant · Grant Navigation Program · FY 2025

$5,000

inflow

Council voted: MOTION BY CM BREYEN, SECONDED BY CM RAINVILLE, TO APPROVE THE AUTHORIZATION TO APPLY FOR GRANT NAVIGATION FOR THE CITY VIA ROLL CALL: 4 AYES, MOTION CARRIED. Passed

p. 60

Purchasing policy approval threshold as amended

Final amendment required Administrator and Finance approval for anything over $100.

other · Purchasing Policy

$100

unknown

Council voted: MOTION BY MAYOR HYBBEN AND SECONDED BY CM RAINVILLE TO APPROVE THE NOWTHEN PURCHASING POLICY AS AMENDED, WITH THE VERBIAGE "TO PURCHASE AS NEEDED TO MAINTAIN THE CITY, OR CITY FUNCTIONS, NOT TO STOCKPILE BECAUSE IT IS BUDGETED AND FUNDS ARE AVAILABLE" TO THE PURPOSE, ANYTHING OVER $100 WILL BE APPROVED BY THE ADMINISTRATOR AND FINANCE, AND THE REMOVAL OF THE LAST THREE SENTENCES OF NUMBER 3, STARTING WITH "THE CITY ADMINISTRATOR". ROLL CALL: 4 AYES, MOTION CARRIED. Passed

p. 3

Estimated 2025 special election cost

Estimated cost of holding a special election in 2025.

expenditure · Council vacancy special election · FY 2025

$10,000

outflow

Council voted: MOTION BY CM BREYEN, SECOND BY CM GLASER TO HOLD A SPECIAL ELECTION FOR THE OPEN COUNCIL SEAT IN AUGUST 2025 AND USE THE DEFINED APPOINTMENT PROCESS TO FILL THE VACANCY ON THE COUNCIL, BY WHICH THE APPOINTED PERSON WILL SERVE UNTIL THE ELECTION OCCURS. VIA ROLL CALL: 3 AYES (GLASER, BREYEN, HYBBEN), 1 NAY (RAINVILLE) MOTION CARRIED. Passed

p. 87p. 4

Council member monthly pay

Council member pay listed in the vacancy application.

salary · Council vacancy appointment · FY 2025

$400

outflow

p. 89

SCSC City Administrator executive search contract

Council approved spending $14,500 for the services of Mike Humpal from SCSC to fill the City Administrator position.

contract · City Administrator search · FY 2025

$14,500

outflow

Council voted: MOTION BY MAYOR HYBBEN SECONDED BY CM GLASER TO FILL THE CITY ADMINISTRATOR POSITION BY SPENDING $14,500 FOR THE SERVICES OF MIKE HUMPAL FROM SCSC. VIA ROLL CALL: 3 AYES (GLASER, BREYEN, HYBBEN) 1 NAY (RAINVILLE) MOTION CARRIED. Passed

p. 5p. 102

SCSC internal candidate assessment option

SCSC proposed cost for assessing the internal candidate only; this was discussed as an option, but the approved motion used the $14,500 search.

estimate · City Administrator internal-candidate assessment option · FY 2025

$3,500

outflow

Council approval status: not yet on record.

p. 96p. 108

HR firm-assisted administrator hiring option

Minutes state the option to do most of the process in-house with a human resources firm would cost $3,000.

estimate · City Administrator HR firm option · FY 2025

$3,000

outflow

Council approval status: not yet on record.

p. 5

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

At the January 23rd, 2025, Nowthen City Council meeting the City Council identified the five top priority goals for 2025. Among them was the adoption of a Purchasing Policy.

— Interim City Administrator Johnson

What this is about
The council referred back to its prior January 23 goal-setting discussion when explaining why the purchasing policy was on the agenda.

p. 79

Related history

The records I searched do not contain the January 23, 2025 goal-setting discussion or a prior decision identifying the five top priority goals for 2025. They also do not show a prior formal action adopting, directing, or prioritizing a Purchasing Policy from that meeting. The search results provided are mostly 2026 meeting packet items on unrelated topics, such as prosecuting services, employee wage step charts, farmers market support, fee schedules, and codification of a council-vacancy ordinance. Based on these results, I cannot confirm the specific recollection that adoption of a Purchasing Policy was one of the top five goals identified on January 23, 2025.

Apr 14, 2026CITY OF NOWTHEN </figure> RESOLUTION No. 2026-XX Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowth
Mar 10, 2026  <table> <tr> <th colspan="9">BURGLARIES</th> </tr> <tr> <th>Number</th> <th>
May 12, 2026CITY OF NOWTHEN </figure> RESOLUTION No. 2026-XX Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowth
Apr 14, 2026# A RESOLUTION ACCEPTING THE PROPOSED STEP CHARTS AND INCREASING EMPLOYEE WAGES. WHEREAS, The Nowthen City Council recog
Mar 10, 2026## BACKGROUND AND SUPPLEMENTAL INFORMATION: Dear Nowthen City Council, On behalf of the Nowthen Heritage Festival Commit

She also mentioned that the City has been called out in the last few years by the auditors for not having a purchasing policy.

— Interim Administrator Johnson

What this is about
The council and staff recalled prior audit comments as a reason to adopt a purchasing policy.

p. 3

Related history

The records I searched do not contain a prior audit comment or prior council decision matching the recollection that auditors had called out the City for not having a purchasing policy. The results mainly include unrelated 2026 packet materials on personnel/drug testing policy, land use applications, and development approvals, and do not show an audit finding or formal purchasing-policy action.

Apr 28, 2026  system that records activity when motion is detected. A fenced outdoor court
Mar 10, 2026  ## City of Nowthen, Minnesota Drug and Alcohol Testing for Commercial Driver
Apr 14, 2026  DECISION: Based on the foregoing information and applicable ordinances, the
Mar 10, 2026  2\. Development of the flag lot shall be subject to the conditions of the C
Mar 10, 2026   1

The City Council at the January 23, 2025, unanimously concurred that the city's single top priority is to "Fill the Council Vacancy."

— Interim City Administrator Johnson

What this is about
The council referred back to its January 23 decision that filling the council vacancy was the top priority.

p. 87

Related history

The records searched do not contain a January 23, 2025 action showing that the Council unanimously set “Fill the Council Vacancy” as the city’s single top priority. The closest related record is in the March 10, 2026 packet, which states that at the February 11, 2025 meeting the Council adopted Ordinance 2025-01 concerning City Council vacancies and special elections. That 2026 item was a follow-up resolution to place the vacancy/special election ordinance into the City Code under Chapter 1, “Administration.” So the records show related Council action on the vacancy process, but they do not confirm the specific recollection that on January 23, 2025 the Council unanimously identified filling the vacancy as its top priority.

Mar 10, 2026  D. Preapplication Complex Project Review and Environmental Review. If (i) b
Mar 10, 2026  1\. The City regularly receives inquiries from property owners, real estate
Mar 10, 2026# RESOLUTION No. 2026-XX ## A RESOLUTION ADDING CITY CODE ASSIGNMENT TO ORDINANCE 2025-01 WHEREAS, On February 11, 2025,
Mar 10, 2026  # CITY OF NOWTHEN ANOKA COUNTY STATE OF MINNESOTA # ORDINANCE NO. 2026-XX #
Feb 24, 2026  # CITY OF NOWTHEN ANOKA COUNTY STATE OF MINNESOTA ## ORDINANCE NO. 2026-01

CM Glaser asked to speak with constituents and continue discussion in the February 11th council meeting. Discussion was tabled to February 11th council meeting.

— CM Glaser

What this is about
Council discussion recalled that the council vacancy discussion had been continued from a prior meeting.

Related history

The records I searched do not contain a prior decision matching this recollection about a council vacancy discussion being continued or tabled to a February 11 council meeting. The search results include February 10, 2026 materials and minutes, but they relate to other topics such as claims, code compliance costs, Historic Town Hall repairs, surplus auction services, and a prior state flag discussion. Based on these results, I cannot confirm from the records provided that Council Member Glaser asked to speak with constituents or that the vacancy discussion was formally tabled to February 11.

Feb 10, 2026  <figure> CITY OF NOWTHEN </figure> ## REQUEST FOR COUNCIL ACTION <table> <t
Feb 24, 2026  thousand (23,000) square feet of land with 3-foot separation. 7\. The memo
Mar 10, 2026COUNCIL MEMBER SWENSON, AND COUNCIL MEMBER RAINVILLE. MOTION FAILED. h) Approval of Claims from January 8, 2026, to Febr
Feb 10, 2026### Development Applications in Review #### K Land Development · This is an application for a minor subdivision adjacent
Feb 10, 2026  Delia Stoeckel <table> <tr> <td>From:</td> <td>Ken Glaser</td> </tr> <tr> <

ISO has performed an evaluation of our community in November of 2024, and that report will be published in May of 2025.

— Fire Chief Miller

What this is about
The fire report recalled an ISO evaluation performed before this meeting and expected future results.

p. 58

Related history

The records I searched do not contain a prior council discussion or decision matching Fire Chief Miller’s recollection that ISO evaluated the community in November 2024 with a report expected in May 2025. The search results returned unrelated packet pages, including personnel policy language, subdivision ordinance text, and police incident tables, but no ISO report, fire department update, rating result, or council action on this topic.

May 5, 2025  Veteran's Day - November 11 Thanksgiving Day - 4th Thursday in November Day
Dec 23, 2025 9 From: Cindy Nash - Collab Planning Sent: Wednesday, November 12, 2025 11:04 AM To: 'Shane Nelson' <
Mar 10, 2026<td></td> </tr> <tr> <td>ZPD2600121AR</td> <td>26036106</td> <td>Feb 17, 2026, 5:03:47 AM</td> <td>ARREST</td> <td>WARRO
Mar 10, 2026  application shall be submitted to the Planning & Zoning Commission for thei
Feb 24, 2026  application shall be submitted to the Planning & Zoning Commission for thei

CM Breyen said there are other cities that have done special elections and spoke with other city council members who said they preferred a special election.

— CM Breyen

What this is about
During the vacancy discussion, CM Breyen referred to other cities' prior handling of special elections.