Agenda spine

6 items as recorded in the packet and minutes.

1. 1Call to Order / Pledge / Roll Call / Approve Agenda

   Call to order, Pledge of Allegiance, Roll Call, and Approve Agenda.

   Agenda approved as presented.

   • meeting administration

   Approved
   p. 1↗Meeting City Council Work Session — Agenda Packet (2024-09-23)1\. Call to Order · Pledge of Allegiance · Roll Call · Approve Agendap. 1↗Meeting City Council Work Session — Minutes (2024-09-23)MOTION BY CM BREYEN, 2ND BY CM RAINVILLE TO APPROVE THE AGENDA AS PRESENTED. 4 AYES. MOTION CARRIED.

2. 2Approve Resolution 2024-90 Cancellation of Debt

   Approve Resolution 2024-90 cancelling debt service levy for the 2019A GO Special Assessment Bond.

   Minutes refer to Resolution 2024-XX; the packet identifies the resolution as 2024-90.

   • 2019A GO Special Assessment Bond debt levy cancellation

   Approved
   p. 1↗Meeting City Council Work Session — Agenda Packet (2024-09-23)2\. Approve Resolution 2024-90 Cancellation of Debtp. 1↗Meeting City Council Work Session — Minutes (2024-09-23)2\. MOTION BY CM BREYEN, 2ND BY CM RAINVILLE TO APPROVE RESOLUTION 2024-XX APPROVING THE CANCELLATION OF THE COUNTY DEBT SERVICE LEVY FOR THE 2019A GO SPECIAL ASSESSMENT DEBT. 4 AYES. MOTION CARRIED.

3. 3Continue Discussion on the 2025 Preliminary Budget

   Continue discussion on the 2025 preliminary budget.

   Council discussed budget assumptions, recycling, gambling, debt service, parks, turnout gear, building improvements, road improvements, equipment, and levy impacts before moving to the levy vote.

   • 2025 preliminary budget
   • recycling center budget
   • debt service and capital funds

   Discussion only
   p. 1↗Meeting City Council Work Session — Agenda Packet (2024-09-23)3\. Continue Discussion on the 2025 Preliminary Budgetp. 1↗Meeting City Council Work Session — Minutes (2024-09-23)## 3. CONTINUED 2025 BUDGET DISCUSSIONS The Finance Consultant presented the new budget numbers with the changes talked about at prior meetings and with some additional cuts that could be made by staff.

4. 4Adopt Preliminary Levy for County Deadline and Adopt 2025 Preliminary Budget

   Adopt preliminary levy for county deadline and adopt the 2025 preliminary budget.

   Resolution 2024-91 passed 3-1, with Pilon voting no and Fladebo absent from the meeting.

   • 2025 preliminary levy and budget

   Approved
   p. 1↗Meeting City Council Work Session — Agenda Packet (2024-09-23)4\. Adopt Preliminary Levy for County Deadline and Adopt 2025 Preliminary Budgetp. 2↗Meeting City Council Work Session — Minutes (2024-09-23)4\. MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. 3 AYES - BREYEN, ALDERS, RAINVILLE. NAY - PILON. MOTION CARRIED.

5. 5Fire Chief Leadership Plan / Full-Time or Part-Time Chief

   Continuation of September 17, 2024 discussion on full-time or part-time Fire Chief and leadership responsibilities for the Nowthen Fire Department.

   Council passed a motion to present a part-time chief salary and benefit structure to the two finalists, with posting for one week if both decline.

   • Nowthen Fire Department Chief position

   Approved
   p. 1↗Meeting City Council Work Session — Agenda Packet (2024-09-23)5\. Continuation of September 17, 2024 Meeting regarding Full-Time or Part-Time Fire Chief and/or Plan to fulfill the Leadership Responsibilities of the Nowthen Fire Department with Presentation from Council Member Fladebo comparing other Fire Departments Part-Time Chief Job Descriptions, Salaries, etc. with Proposal t…p. 4↗Meeting City Council Work Session — Minutes (2024-09-23)VOTING ENSUED: 3 YAYS (PILON, ALDERS, AND BREYEN), 1 NAY (RAINVILLE) MOTION ADJOURN.

6. 6Adjourn

   Adjourn.

   Minutes record a motion to adjourn and adjournment at 8:58 p.m., but no mover, seconder, or vote is shown.

   • meeting administration

   No action
   p. 1↗Meeting City Council Work Session — Agenda Packet (2024-09-23)6\. Adjournp. 4↗Meeting City Council Work Session — Minutes (2024-09-23)MOTION ADJOURN. The meeting was adjourned at 8:58 p.m.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• 2019A GO Special Assessment Bond debt levy cancellation

  Council approved cancelling the county debt service levy for the 2019A GO Special Assessment debt. The packet explained that prepaid special assessments and unspent 2019A bond proceeds allowed the city to reduce the 2024-payable-2025 levy for that bond.

  Agenda: 2. Motions: M2. Speakers: Breyen, Rainville.

• 2025 preliminary levy and budget

  Finance Consultant Lori Yager presented revised 2025 budget numbers after prior work-session changes. Council then adopted Resolution 2024-91 approving the preliminary 2025 levy and preliminary budget, with Breyen, Alders, and Rainville voting yes and Pilon voting no.

  Agenda: 3, 4. Motions: M4. Speakers: Lori Yager, Alders, Breyen, Rainville, Pilon.

• Recycling Center budget and subsidy discussion

  Council discussed that the Recycling Center has not broken even and relies on fund balance, with a county grant and possible improvement funding identified for 2025. The minutes state the city council will need to decide whether to keep subsidizing the center and whether to keep accepting items from other cities or counties.

  Agenda: 3. Speakers: Lori Yager, Rainville, Pilon.

• Debt service and capital funds for 2025

  Council reviewed debt service, turnout gear, parks, building improvements, road improvements, and equipment replacement as part of the 2025 budget. The discussion included remaining balances on the 2019A and 2021A bonds, no planned 2025 building or park improvements, annual turnout gear funding, road work to be bonded, and a remaining tanker payment.

  Agenda: 3, 4. Motions: M4. Speakers: Lori Yager.

• Nowthen Fire Department Chief position

  Council continued the prior meeting’s discussion over a full-time or part-time fire chief. After discussion of finalists, job duties, hours, benefits, and posting requirements, council voted 3-1 to present a part-time hourly salary range with ESST, no PTO, no other benefits, and no on-call fee, and to post the position for one week if both finalists decline.

  Agenda: 5. Motions: M5. Speakers: Pilon, Rainville, Alders, Breyen, Isaac Shulz, Scott Lehner.

Motions and votes

5 motions on the record. Split votes are highlighted.

• M1MOTION BY CM BREYEN, 2ND BY CM RAINVILLE TO APPROVE THE AGENDA AS PRESENTED.

  moved by CM BREYEN, seconded by CM RAINVILLE

  Passed

  4 AYES. MOTION CARRIED.

  p. 1↗Meeting City Council Work Session — Minutes (2024-09-23)MOTION BY CM BREYEN, 2ND BY CM RAINVILLE TO APPROVE THE AGENDA AS PRESENTED. 4 AYES. MOTION CARRIED.

• M2MOTION BY CM BREYEN, 2ND BY CM RAINVILLE TO APPROVE RESOLUTION 2024-XX APPROVING THE CANCELLATION OF THE COUNTY DEBT SERVICE LEVY FOR THE 2019A GO SPECIAL ASSESSMENT DEBT.

  moved by CM BREYEN, seconded by CM RAINVILLE

  Passed

  4 AYES. MOTION CARRIED.

  p. 1↗Meeting City Council Work Session — Minutes (2024-09-23)2\. MOTION BY CM BREYEN, 2ND BY CM RAINVILLE TO APPROVE RESOLUTION 2024-XX APPROVING THE CANCELLATION OF THE COUNTY DEBT SERVICE LEVY FOR THE 2019A GO SPECIAL ASSESSMENT DEBT. 4 AYES. MOTION CARRIED.

• M4MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET.

  moved by COUNCIL MEMBER ALDERS, seconded by BREYEN

  PassedSplit vote

  • YBREYEN
  • YALDERS
  • YRAINVILLE
  • NPILON
  • ·Fladebo

  p. 1↗Meeting City Council Work Session — Minutes (2024-09-23)Present: Mayor Pilon, Council Members Rainville, Breyen, and Alders (arrived at 6:26 p.m.) Absent: Council Member Fladebo.p. 2↗Meeting City Council Work Session — Minutes (2024-09-23)4\. MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. 3 AYES - BREYEN, ALDERS, RAINVILLE. NAY - PILON. MOTION CARRIED.

• M5MOTION BY COUNCL MEMBER ALDERS, SECONDED BY MAYOR PILON TO PRESENT A PART- TIME SALARY $42.68 - $64.01 WITH ESST, NO PTO, NO OTHER BENEFITS, NO ON CALL FEE WITH THE JOB DUTIES AS CURRENTLY DESCRIBED. IF THEY BOTH SAY NO, POST THE POSITION FOR ONE WEEK.

  moved by COUNCL MEMBER ALDERS, seconded by MAYOR PILON

  PassedSplit vote

  • YPILON
  • YALDERS
  • YBREYEN
  • NRAINVILLE
  • ·Fladebo

  p. 1↗Meeting City Council Work Session — Minutes (2024-09-23)Present: Mayor Pilon, Council Members Rainville, Breyen, and Alders (arrived at 6:26 p.m.) Absent: Council Member Fladebo.p. 3↗Meeting City Council Work Session — Minutes (2024-09-23)MOTION BY COUNCL MEMBER ALDERS, SECONDED BY MAYOR PILON TO PRESENT A PART- TIME SALARY $42.68 - $64.01 WITH ESST, NO PTO, NO OTHER BENEFITS, NO ON CALL FEE WITH THE JOB DUTIES AS CURRENTLY DESCRIBED. IF THEY BOTH SAY NO, POST THE POSITION FOR ONE WEEK.p. 4↗Meeting City Council Work Session — Minutes (2024-09-23)VOTING ENSUED: 3 YAYS (PILON, ALDERS, AND BREYEN), 1 NAY (RAINVILLE)

• M6MOTION ADJOURN.

  Outcome unrecorded

  p. 4↗Meeting City Council Work Session — Minutes (2024-09-23)MOTION ADJOURN. The meeting was adjourned at 8:58 p.m.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• 2019A unspent bond proceeds

  Unspent bond proceeds cited as part of the reason the city could reduce the 2019A debt service levy.

  debt_service · 2019A debt service fund · FY 2025

  $85,900

  unknown

  Council voted: MOTION BY CM BREYEN, 2ND BY CM RAINVILLE TO APPROVE RESOLUTION 2024-XX APPROVING THE CANCELLATION OF THE COUNTY DEBT SERVICE LEVY FOR THE 2019A GO SPECIAL ASSESSMENT DEBT. Passed
  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-09-23)The City of Nowthen determined there is still some extra funding in the 2019A debt service fund as a result of prepaid special assessments and $85,900 unspent bond proceeds.

• 2019A GO Special Assessment debt levy cancellation

  Debt service levy amount to be cancelled for the 2019A GO Special Assessment Bond.

  debt_service · GO Special Assessment 07-16-2019 · FY 2025

  $151,567.5

  unknown

  Council voted: MOTION BY CM BREYEN, 2ND BY CM RAINVILLE TO APPROVE RESOLUTION 2024-XX APPROVING THE CANCELLATION OF THE COUNTY DEBT SERVICE LEVY FOR THE 2019A GO SPECIAL ASSESSMENT DEBT. Passed
  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-09-23)1\. The amount to be levied in 2024, collectible in 2025, for the following bond issue to be canceled. GO Special Assessment 07-16-2019 $151,567.50

• Approximate 2024 fund balance use after changes

  Finance Consultant said 2024 would use about this amount of fund balance instead of the previously anticipated larger amount.

  budget · General fund balance · FY 2024

  $106,000

  outflow

  Council approval status: not yet on record.

  p. 1↗Meeting City Council Work Session — Minutes (2024-09-23)Ms. Yager let the city council know that with the changes 2024 will be using approximately $106,000 fund balance rather than the $250,000 that was anticipated.

• Previously anticipated 2024 fund balance use

  Previously anticipated 2024 fund balance use before budget changes.

  estimate · General fund balance · FY 2024

  $250,000

  outflow

  Council approval status: not yet on record.

  p. 1↗Meeting City Council Work Session — Minutes (2024-09-23)Ms. Yager let the city council know that with the changes 2024 will be using approximately $106,000 fund balance rather than the $250,000 that was anticipated.

• 2025 Recycling Center county grant

  County grant discussed for the 2025 Recycling Center budget.

  grant · Recycling Center · FY 2025

  $29,875

  inflow

  Council approval status: not yet on record.

  p. 1↗Meeting City Council Work Session — Minutes (2024-09-23)With the General Fund Approved, moved on to the Recycling Center Budget. The County Grant for 2025 is $29,875, with a possible $20,000 for improvements made.

• Possible Recycling Center improvement funding

  Possible additional funding for improvements discussed for the Recycling Center.

  grant · Recycling Center improvements · FY 2025

  $20,000

  inflow

  Council approval status: not yet on record.

  p. 1↗Meeting City Council Work Session — Minutes (2024-09-23)With the General Fund Approved, moved on to the Recycling Center Budget. The County Grant for 2025 is $29,875, with a possible $20,000 for improvements made.

• Remaining recycling fund balance

  Remaining recycling fund balance discussed during the budget work session.

  budget · Recycling fund balance · FY 2024

  $12,279

  unknown

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Minutes (2024-09-23)There is only $12,279 remaining in the recycling fund balance. The only way to continue to operate the recycling center is to transfer money from the General Fund balance.

• 2019A Improvement Bond remaining balance

  Remaining principal balance discussed for the 2019A Improvement Bond.

  debt_service · 2019A Improvement Bond · FY 2024

  $835,000

  unknown

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Minutes (2024-09-23)Debt Service Fund: What is left of the 2019A Improvement Bond - the city still owes $835,000 (this bond continues until 2030) and 2021A the balance is $2,297,000 (this bond continues until 2032).

• 2021A Improvement Bond remaining balance

  Remaining principal balance discussed for the 2021A Improvement Bond.

  debt_service · 2021A Improvement Bond · FY 2024

  $2,297,000

  unknown

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Minutes (2024-09-23)Debt Service Fund: What is left of the 2019A Improvement Bond - the city still owes $835,000 (this bond continues until 2030) and 2021A the balance is $2,297,000 (this bond continues until 2032).

• NFD tanker remaining payment

  Amount still due on the tanker, with a refund expected due to pre-payment.

  capital_project · Nowthen Fire Department tanker · FY 2025

  $40,000

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Minutes (2024-09-23)Equipment: $40,000 is still due on the tanker for NFD, however the city will be receiving a refund of 3% due to the pre-payment given.

• 2025 total preliminary certified levy

  Total preliminary tax levy for 2025.

  levy · Total preliminary tax levy · FY 2025

  $2,129,366

  inflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 31↗Meeting City Council Work Session — Agenda Packet (2024-09-23)The total preliminary tax levy is $2,129,366, which is a $193,190, (9.98% increase) over 2024.p. 47↗Meeting City Council Work Session — Agenda Packet (2024-09-23)Total Certified Levy $2,129,366

• 2025 preliminary levy increase over 2024

  Increase over 2024 in the total preliminary tax levy.

  levy · Total preliminary tax levy increase · FY 2025

  $193,190

  inflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 31↗Meeting City Council Work Session — Agenda Packet (2024-09-23)The total preliminary tax levy is $2,129,366, which is a $193,190, (9.98% increase) over 2024.

• General fund levy increase

  General fund operating and capital improvement levy increase.

  levy · General fund operating and capital improvement levy · FY 2025

  $173,190

  inflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 31↗Meeting City Council Work Session — Agenda Packet (2024-09-23)· $173,190 increase in general fund operating and capital improvement levy. · $20,000 increase in debt service levy.

• Debt service levy increase

  Debt service levy increase.

  levy · Debt service levy · FY 2025

  $20,000

  inflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 31↗Meeting City Council Work Session — Agenda Packet (2024-09-23)· $173,190 increase in general fund operating and capital improvement levy. · $20,000 increase in debt service levy.

• Use of general fund balance for 2025 operations

  Excess fund balance planned to be used to pay some 2025 operating expenditures.

  budget · General fund balance · FY 2025

  $71,415

  outflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 32↗Meeting City Council Work Session — Agenda Packet (2024-09-23)The City of Nowthen is utilizing excess fund balance ($71,915) to pay for some operating expenditures in 2025.

• 2025 General Fund budget

  2025 preliminary General Fund budget.

  budget · General Fund · FY 2025

  $2,465,080

  outflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 33↗Meeting City Council Work Session — Agenda Packet (2024-09-23)Total Budget $2,465,080 Increase from last year of $9,840 or 0.4%p. 46↗Meeting City Council Work Session — Agenda Packet (2024-09-23)General $2,465,080

• 2025 General Fund budget increase

  Increase from the prior year in the General Fund budget.

  budget · General Fund budget increase · FY 2025

  $9,840

  outflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 33↗Meeting City Council Work Session — Agenda Packet (2024-09-23)Total Budget $2,465,080 Increase from last year of $9,840 or 0.4%p. 2↗Meeting City Council Work Session — Minutes (2024-09-23)The 2025 budget is $9,840 over the projected budget for 2024.

• Salary and benefits budget change

  Budget change for salary and benefits, including new fire chief and 3.5% merit.

  salary · Salary and benefits · FY 2025

  $69,280

  outflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 33↗Meeting City Council Work Session — Agenda Packet (2024-09-23)$ 69,280 Salary & benefits (new fire chief, 3.5% merit)

• Sheriff contract increase

  Budget increase for sheriff contract.

  contract · Sheriff contract · FY 2025

  $25,250

  outflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 33↗Meeting City Council Work Session — Agenda Packet (2024-09-23)$ 25,250 Sheriff contract increase

• Planning and zoning code compliance increase

  Budget change for planning and zoning code compliance.

  budget · Planning and zoning · FY 2025

  $20,000

  outflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 33↗Meeting City Council Work Session — Agenda Packet (2024-09-23)$ 20,000 Planning & zoning (code compliance)

• Engineering MS4 increase

  Budget change for MS4 state mandate engineering work.

  budget · Engineering · FY 2025

  $13,500

  outflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 33↗Meeting City Council Work Session — Agenda Packet (2024-09-23)$ 13,500 Engineering (MS4 state mandate)

• Fire contract budget reduction

  Budget reduction because the fire contract expired.

  contract · Fire contract · FY 2025

  $35,000

  unknown

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 33↗Meeting City Council Work Session — Agenda Packet (2024-09-23)$ ( 35,000) Fire contract (expired)

• 2025 Recycling budget

  2025 preliminary Recycling expenditure budget.

  budget · Recycling · FY 2025

  $69,170

  outflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 46↗Meeting City Council Work Session — Agenda Packet (2024-09-23)Recycling 69,370

• 2025 Gambling Contribution budget

  2025 preliminary Gambling Contribution expenditure budget.

  budget · Gambling Contribution · FY 2025

  $50,000

  outflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 46↗Meeting City Council Work Session — Agenda Packet (2024-09-23)Gambling Contribution 50,000

• 2025 Debt Service budget

  2025 preliminary Debt Service budget appropriation.

  debt_service · Debt Service · FY 2025

  $451,720

  outflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 46↗Meeting City Council Work Session — Agenda Packet (2024-09-23)Debt Service 451,720

• 2025 Turn Out Gear Capital budget

  2025 preliminary Turn Out Gear Capital budget appropriation.

  capital_project · Turn Out Gear Capital · FY 2025

  $7,500

  outflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 46↗Meeting City Council Work Session — Agenda Packet (2024-09-23)Turn Out Gear Capital 7,500

• 2025 Road Improvement Capital budget

  2025 preliminary Road Improvement Capital budget appropriation.

  capital_project · Road Improvement Capital · FY 2025

  $555,400

  outflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 46↗Meeting City Council Work Session — Agenda Packet (2024-09-23)Road Improvement Capital 555,400

• 2025 Equipment Replacement budget

  2025 preliminary Equipment Replacement budget appropriation.

  capital_project · Equipment Replacement · FY 2025

  $16,950

  outflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 46↗Meeting City Council Work Session — Agenda Packet (2024-09-23)Equipment Replacement 16,950

• Total 2025 proposed budget appropriations

  Total proposed 2025 budget appropriations in Resolution 2024-91.

  budget · Total 2025 budget appropriations · FY 2025

  $3,616,020

  outflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 46↗Meeting City Council Work Session — Agenda Packet (2024-09-23)TOTAL $3,616,020

• 2025 General Fund preliminary levy

  General Fund portion of the 2025 preliminary levy.

  levy · General Fund levy · FY 2025

  $1,876,095

  inflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 47↗Meeting City Council Work Session — Agenda Packet (2024-09-23)General Fund $1,876,095

• 2025 2019 GO Improvement Bonds levy

  2019 GO Improvement Bonds portion of the 2025 preliminary levy.

  levy · 2019 GO Improvement Bonds levy · FY 2025

  $25,775

  inflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 47↗Meeting City Council Work Session — Agenda Packet (2024-09-23)2019 GO Improvement Bonds 25,775

• 2025 2021 GO Improvement Bonds levy

  2021 GO Improvement Bonds portion of the 2025 preliminary levy.

  levy · 2021 GO Improvement Bonds levy · FY 2025

  $122,969

  inflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 47↗Meeting City Council Work Session — Agenda Packet (2024-09-23)2021 GO Improvement Bonds 122,969

• 2025 2021 GO Equipment Certificate levy

  2021 GO Equipment Certificate portion of the 2025 preliminary levy.

  levy · 2021 GO Equipment Certificate levy · FY 2025

  $104,527

  inflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 47↗Meeting City Council Work Session — Agenda Packet (2024-09-23)2021 GO Equipment Certificate 104,527

• Estimated 2025 road improvements cost

  Estimated cost of possible 2025 road improvements and related work.

  estimate · Road Improvement Fund · FY 2025

  $530,000

  outflow

  Council voted: MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BREYEN TO ADOPT RESOLUTION 2024- 91 APPROVING THE 2025 PRELIMINARY LEVY AND ADOPT THE 2025 PRELIMARY BUDGET. Passed
  p. 41↗Meeting City Council Work Session — Agenda Packet (2024-09-23)The city anticipates improvements to cost about $530,000.

• Part-time Fire Chief annual salary range low

  Lower end of annual salary range discussed for the part-time fire chief.

  salary · Part-time Fire Chief salary range · FY 2025

  $44,387.2

  outflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Minutes (2024-09-23)Discussion regarding the salary range $44,387.20 up to $65,570.40 depending on experience.

• Part-time Fire Chief annual salary range high

  Upper end of annual salary range discussed for the part-time fire chief.

  salary · Part-time Fire Chief salary range · FY 2025

  $65,570.4

  outflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Minutes (2024-09-23)Discussion regarding the salary range $44,387.20 up to $65,570.40 depending on experience.

• Approved part-time Fire Chief hourly rate low

  Lower hourly rate approved to present for a part-time fire chief.

  rate · Part-time Fire Chief hourly rate · FY 2025

  $42.68

  outflow

  Council voted: MOTION BY COUNCL MEMBER ALDERS, SECONDED BY MAYOR PILON TO PRESENT A PART- TIME SALARY $42.68 - $64.01 WITH ESST, NO PTO, NO OTHER BENEFITS, NO ON CALL FEE WITH THE JOB DUTIES AS CURRENTLY DESCRIBED. IF THEY BOTH SAY NO, POST THE POSITION FOR ONE WEEK. Passed
  p. 3↗Meeting City Council Work Session — Minutes (2024-09-23)MOTION BY COUNCL MEMBER ALDERS, SECONDED BY MAYOR PILON TO PRESENT A PART- TIME SALARY $42.68 - $64.01 WITH ESST, NO PTO, NO OTHER BENEFITS, NO ON CALL FEE WITH

• Approved part-time Fire Chief hourly rate high

  Upper hourly rate approved to present for a part-time fire chief.

  rate · Part-time Fire Chief hourly rate · FY 2025

  $64.01

  outflow

  Council voted: MOTION BY COUNCL MEMBER ALDERS, SECONDED BY MAYOR PILON TO PRESENT A PART- TIME SALARY $42.68 - $64.01 WITH ESST, NO PTO, NO OTHER BENEFITS, NO ON CALL FEE WITH THE JOB DUTIES AS CURRENTLY DESCRIBED. IF THEY BOTH SAY NO, POST THE POSITION FOR ONE WEEK. Passed
  p. 3↗Meeting City Council Work Session — Minutes (2024-09-23)MOTION BY COUNCL MEMBER ALDERS, SECONDED BY MAYOR PILON TO PRESENT A PART- TIME SALARY $42.68 - $64.01 WITH ESST, NO PTO, NO OTHER BENEFITS, NO ON CALL FEE WITH

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• The Finance Consultant presented the new budget numbers with the changes talked about at prior meetings and with some additional cuts that could be made by staff.

  What this is about
  Budget figures carried forward from earlier budget work sessions.

  p. 1↗Meeting City Council Work Session — Minutes (2024-09-23)The Finance Consultant presented the new budget numbers with the changes talked about at prior meetings and with some additional cuts that could be made by staff.

  Related history

  The records show a related budget presentation at the January 13, 2026 meeting. Financial Consultant Lori Yager presented the 2026 budget and levy proposal and noted that the Council had held four meetings between July and November to discuss and plan the 2026 budget. She said later positive results on debt issues allowed the levy to be reduced by $8,645 from the amount shown on the Truth in Taxation notices. The proposal presented at that meeting listed a final levy of $2,332,787, including the general fund operating levy and debt service levy. The presentation also noted a $17,515 increase in the general fund levy, a $185,906 increase in the debt levy, use of fund balance to avoid additional levy increases, and transfers for equipment, turnout gear, and debt service. The searched records confirm the budget numbers were tied back to prior budget meetings, but the excerpts do not identify each of the four work-session dates or show a separate vote outcome for this specific presentation.

  • ·Apr 14, 2026### TITLE OF ISSUE: Approval of Resolution 2026-XX Amending 2025 Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The Cit
  • ·Mar 10, 2026<!-- PageBreak --> <!-- PageNumber="326" --> 1\. The City regularly receives inquiries from property owners, real estate
  • ·Jan 13, 2026### TITLE OF ISSUE: Resolution Amending 2025 Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The City of Nowthen is a Pl
  • ·May 12, 2026### General Fund Budgetary Highlights Actual revenues were $31,569 under budget and expenditures were $103,155 under bud
  • ·Jan 13, 2026### 3. PUBLIC HEARING ON BUDGET AND PROPERTY TAXES Financial Consultant Yager presented the 2026 budget and levy proposa

• This has been a challenging year with numbers changing and we have to improve the process for the 2026 budget.

  What this is about
  Council’s budget process for 2026, based on difficulties during the 2025 budget process.

  p. 1↗Meeting City Council Work Session — Minutes (2024-09-23)This has been a challenging year with numbers changing and we have to improve the process for the 2026 budget.

  Related history

  The records I searched do not contain a prior discussion or decision specifically matching this recollection about improving the 2026 budget process based on difficulties during the 2025 budget process. Based on the available search results, there is no recorded vote, adopted procedure, or formal council direction on changes to the 2026 budget process.

• Council Member Rainville apologized to Mayor Pilon for a comment at the last meeting for believing the FD had reported to the mayor, but it was the Mayor and the City Council.

  — Rainville

  What this is about
  Prior meeting comment about whether the fire department reported to the mayor or to the mayor and council.

  p. 3↗Meeting City Council Work Session — Minutes (2024-09-23)Council Member Rainville apologized to Mayor Pilon for a comment at the last meeting for believing the FD had reported to the mayor, but it was the Mayor and the City Council.

  Related history

  The records I searched do not contain a prior discussion or decision matching Council Member Rainville’s recollection about whether the Fire Department reported to the mayor alone or to the mayor and City Council. The April 14, 2026 minutes show Fire Chief Miller was present, but the available excerpts do not include a discussion about reporting structure or any related vote. The May 12, 2026 packet also lists Fire Chief Miller as present, but it likewise does not show a formal action or recorded discussion on this point in the search results provided.

  • ·May 12, 2026MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON, TO APPOINT MICHAEL HOIUM TO THE PLANNING AND ZON
  • ·Apr 14, 2026MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON, TO APPOINT MICHAEL HOIUM TO THE PLANNING AND ZON
  • ·Apr 14, 2026Council Member Breyen asked if there was a different category for the budget for this expense, rather than the contingen
  • ·Apr 14, 2026CITY OF NOWTHEN </figure> RESOLUTION No. 2026-XX Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowth
  • ·Mar 10, 2026# RESOLUTION No. 2026-XX ## A RESOLUTION ADDING CITY CODE ASSIGNMENT TO ORDINANCE 2025-01 WHEREAS, On February 11, 2025,

• Administrator Lehner had contacted the two (2) finalists for the full-time position that was previously approved.

  — Administrator Lehner

  What this is about
  Earlier council approval of a full-time fire chief process and finalists.

  p. 3↗Meeting City Council Work Session — Minutes (2024-09-23)Administrator Lehner had contacted the two (2) finalists for the full-time position that was previously approved.

  Related history

  The records I searched do not contain a prior council decision matching the recollection of approving a full-time fire chief hiring process or identifying finalists for that position. The only partial match is unrelated to the fire chief position: at the May 5, 2025 meeting packet, the council had materials to extend Frederick Boyles III’s contract through August 1, 2025, or until a new City Administrator was hired, to assist with the City Administrator recruitment process in coordination with SCSC/Mike Humpal. Those records concern hiring a City Administrator, not a Fire Chief, and the packet excerpt does not show a completed vote outcome.

  • ·Feb 10, 2026<!-- PageBreak --> <!-- PageNumber="182" --> <!-- PageHeader="BERGLUND, BAUMGARTNER & GLASER, LLC" --> ## CITY & GOVERNM
  • ·May 5, 2025<!-- PageBreak --> <!-- PageNumber="75" --> hiring and those rules will be further explained, and enforcement discussed
  • ·May 5, 2025### RECITALS WHEREAS, the parties desire to retain the services of Contractor for an additional interim period of time f
  • ·May 5, 2025<!-- PageBreak --> <!-- PageNumber="76" --> on behalf of the City in interviews, publications, news releases, social med
  • ·May 5, 2025FREDERICK BOYLES III TO COMPLETE THE TASK OF ASSISTING THE CITY TO HIRE A NEW CITY ADMINISTRATOR AND CONSULT WITH INTERI

• When Council Member Fladebo was directed to put a report together, it was directed to include the age of the departments and the responsibilities the part-time chief in those departments? None of this information has been provided in writing.

  — Isaac Shulz

  What this is about
  Council direction to Council Member Fladebo to prepare a fire chief comparison report.

  p. 3↗Meeting City Council Work Session — Minutes (2024-09-23)When Council Member Fladebo was directed to put a report together, it was directed to include the age of the departments and the responsibilities the part-time chief in those departments? None of this information has been provided in writing.

  Related history

  The records I searched do not contain a prior Council direction to Council Member Fladebo to prepare a fire chief comparison report, nor do they show a written report assignment that specifically required the age of departments or the responsibilities of part-time chiefs. The search results mainly include 2026 meeting materials and minutes on unrelated items, including sheriff’s reports, appointments, and other agenda business. They do show Fire Chief Miller present at several meetings, but they do not include a matching discussion, motion, vote, or report directive involving Council Member Fladebo.

  • ·Feb 10, 2026Council Member Mary Rainville informed the Council that due to a medical situation, she might need to excuse herself fro
  • ·Feb 10, 2026<!-- PageBreak --> <!-- PageNumber="226" --> <figure> CITY OF NOWTHEN </figure> ## REQUEST FOR COUNCIL ACTION <table> <t
  • ·Apr 14, 2026<!-- PageBreak --> MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE, TO APPROVE THE CONSENT AGENDA
  • ·May 12, 2026## 1. Call To Order Mayor Hybben called the session to order at 6:00 p.m. The Pledge of Allegiance was recited by all in
  • ·Apr 14, 2026Roll call by City Clerk Johnson. Present: Mayor Hybben, Council Member Breyen, Council Member Glaser, Council Member Swe

• It was reported that a council member is disappointed with the whole council. It has all been the path for a full-time chief, it was posted on the direction of council and many hours spent in preparation and interviews, using fire chiefs from other cities as well as Chief Deputy Jacobson.

  What this is about
  Prior council direction to pursue a full-time fire chief, including posting and interviews.

  p. 3↗Meeting City Council Work Session — Minutes (2024-09-23)It was reported that a council member is disappointed with the whole council. It has all been the path for a full-time chief, it was posted on the direction of council and many hours spent in preparation and interviews, using fire chiefs from other cities as well as Chief Deputy Jacobson.

  Related history

  The records I searched do not contain a prior council decision matching this recollection about directing staff to pursue a full-time fire chief, posting the position, or conducting interviews with outside fire chiefs and Chief Deputy Jacobson. The search results returned unrelated planning and land-use packet materials from 2025–2026. The only references to “Fire Chief” in those results concern routine review/approval of building and fire code matters, not fire department staffing or a full-time chief hiring process.

  • ·Dec 23, 2025<!-- PageBreak --> <!-- PageNumber="17" --> DECISION: Based on the foregoing information and applicable ordinances, the
  • ·Sep 23, 2025<!-- PageBreak --> <!-- PageNumber="32" --> Option A: The cul-de-sac can be installed in substantial compliance with the
  • ·Apr 14, 2026<!-- PageBreak --> <!-- PageNumber="151" --> 6\. The approved total outdoor cultivation area shall not exceed 7000 squar
  • ·Mar 24, 2026<!-- PageBreak --> <!-- PageNumber="14" --> 5\. No extraction, production, or retail endorsements have been issued by th
  • ·Apr 14, 2026<!-- PageBreak --> <!-- PageNumber="109" --> DECISION: Based on the foregoing information and applicable ordinances, the

Sources

Every document and recording archived for this meeting.

• Document

  Meeting City Council Work Session — Agenda Packet (2024-09-23)

  Packet · 2024-09-23

  47 pages

  ↗
• Document

  Meeting City Council Work Session — Minutes (2024-09-23)

  Minutes · 2024-09-23

  8 pages

  ↗