Meetings

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Agenda spine

12 items as recorded in the packet and minutes.

WS-1Audit questions to Lori

Workshop note on audit questions for Lori.

Workshop notes record discussion or follow-up only; no formal motion or vote is listed.

audit questions

Discussion only

p. 1

WS-2Meeting attendance and applicants at council meetings

Workshop note on Liz's meeting attendance and applicant attendance at council meetings.

Workshop notes record discussion or follow-up only; no formal motion or vote is listed.

meeting attendance

Discussion only

p. 1

WS-3Capstone account release and FEMA grant

Workshop note to add a consent agenda resolution about Capstone funding and to apply for FEMA grant coverage of Capstone's work.

Workshop notes record a plan to add a resolution to a later consent agenda; no formal motion or vote is listed for this workshop.

Capstone
FEMA grant
consent agenda

Discussion only

p. 1

WS-4Recycle Center funding and operations

Workshop note to add a consent agenda resolution moving general-fund money to the recycle center and to discuss recycle center operations.

Workshop notes record discussion or follow-up only; no formal motion or vote is listed.

recycle center
general fund
consent agenda

Discussion only

p. 1

WS-5Assessment hearing, bid award timing, Resolutions 26 and 30, and Krypton discrepancy

Workshop note on bid timing, the assessment hearing, Resolutions 26 and 30, and a Krypton estimate/resolution discrepancy.

Workshop notes record discussion and later clarification only; no formal motion or vote is listed.

assessment hearing
bids
Resolution 26
Resolution 30
Krypton

Discussion only

p. 1

WS-6Public hearing date

Workshop note on checking whether a public hearing date would work.

Workshop notes record a proposed date and follow-up question only; no formal motion or vote is listed.

public hearing

Discussion only

p. 1

WS-7Surveillance policy and training policy

Workshop note on surveillance policy changes and an employee training policy.

Workshop notes record direction to clean up and present the policy later; no formal motion or vote is listed.

surveillance policy
training policy

Discussion only

p. 1

WS-8Dust control process

Workshop note on the dust control quote and approval process.

Workshop notes record process discussion and a prior authorization; no formal motion or vote is listed.

dust control

Discussion only

p. 1

WS-9Ordinance 2020-02 revision

Workshop note that Liz would revise Ordinance 2020-02 and send a turnaround to council.

Workshop notes record staff follow-up only; no formal motion or vote is listed.

Ordinance 2020-02

Discussion only

p. 1

WS-10Landscaping escrows and certificate of occupancy inspections

Workshop note on landscaping escrows, certificate of occupancy inspections, a TPC memo, and coordination with MNSpect and RRT.

Workshop notes record discussion and follow-up only; no formal motion or vote is listed.

landscaping escrows
certificate of occupancy inspections
MNSpect
RRT

Discussion only

p. 1

WS-11Administrative notices and flow chart

Workshop note on formatting administrative notices and creating a flow chart.

Workshop notes record staff follow-up only; no formal motion or vote is listed.

administrative notices

Discussion only

p. 1

WS-12Council meeting recordings notice

Notice about where recordings of Nowthen Council Meetings are available.

This is an informational notice, not an action item.

meeting recordings

No action

p. 1

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

Capstone account and FEMA grant

The workshop notes called for a consent agenda resolution to release $10,000 to the Capstone account and for the city to apply for a FEMA grant to cover Capstone's work. No formal workshop vote is recorded.

Agenda: WS-3.

Recycle Center funding and operations

The notes called for adding a consent agenda resolution to move money from the general fund to the Recycle Center, and they also flagged operational questions about baling plastics separately, efficiency, staffing, volunteers, and asking Joe Glaze about options.

Agenda: WS-4.

Assessment hearing, bid timing, and Krypton discrepancy

The workshop notes discussed whether bids could be awarded before an assessment hearing, whether Shane needed to attend Tuesday, the timing for Resolutions 26 and 30, and a proposed Monday, June 22 at 6 p.m. public hearing date. The notes also identify a $55,000 Krypton discrepancy between a memo estimate and resolutions.

Agenda: WS-5, WS-6.

Surveillance and training policies

The workshop notes directed changes to the surveillance policy, referenced Mary's questions, and called for a training policy that employees would sign before the cleaned-up policy was presented to council on Tuesday.

Agenda: WS-7.

Dust control quote and approval process

The notes say the dust control process should begin in January or February to get quotes, that once bids are approved the approval resolution goes back to council only, and that authorization for the dust control plan was already done.

Agenda: WS-8.

Ordinance 2020-02 revision

The notes state that Liz would revise Ordinance 2020-02 and send the turnaround for council the next day.

Agenda: WS-9.

Landscaping escrows and certificate of occupancy inspections

The workshop notes raised whether to require landscaping escrows, referenced a TPC memo on certificate of occupancy inspections, noted a meeting with MNSpect the next week, and said Liz would do COA inspections in conjunction with RRT.

Agenda: WS-10.

Administrative notice forms and flow chart

The notes directed that administrative notices include a form number, revision number, and date, and that Liz and Lori work on a flow chart.

Agenda: WS-11.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

Capstone account release

Workshop notes say to add a consent agenda resolution to release $10,000 to the Capstone account and to apply for a FEMA grant to cover Capstone's work.

transfer · Capstone account

$10,000

transfer

Council approval status: not yet on record.

p. 1

Krypton estimate/resolution mismatch

Workshop notes identify a $55,000 mismatch involving Krypton, a memo estimate, and resolutions not matching.

estimate · Krypton

$55,000

unknown

Council approval status: not yet on record.

p. 1

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

Authorization for the dust control plan is already done

What this is about
This cue points to a prior authorization for the dust control plan, useful for finding the earlier council action or direction.

p. 1

Related history

The records show a partial match. In the February 24, 2026 and March 10, 2026 council packet materials, staff reports for Jays Services at 8704 190th Ave NW and for 21360 Xenon St NW included dust-control language as a proposed permit condition. The language said that if site conditions or the activity could reasonably be expected to generate excessive dust, City staff could require a dust control plan and appropriate control measures, and the Interim Use Permit could require an additional dust control plan if the City received valid dust complaints. The records provided do not show a separate, formal council vote authorizing a specific dust control plan, nor do they include a recorded vote outcome or dollar amount. Based on these search results, the prior record supports that dust-control requirements were already included in earlier permit materials, but it does not confirm that a specific dust control plan had already been formally approved.

May 5, 2025  <figure> BEST OUTDOOR SERVICES Lawn Care . Landscaping . Irrigation . Snow R
Apr 29, 2025  <figure> BEST OUTDOOR A SERVICES Lawn Care . Landscaping . Irrigation . Snow
### 11-3-10: SHORELAND DISTRICT: #### A. Statutory Authorization and Policy: 1\. Statutory Authorization. This shoreland
## 11-4-7: TEMPORARY HABITATION: A. Residing in accessory buildings, mobile homes, recreational vehicles, or partially c
Mar 10, 2026   14\. The site acc

Resolution 26 & 30 need to wait until after assessment hearing per council. This ended up being incorrect and should have been approved at the regular council meeting.

What this is about
This cue points to council's prior understanding about whether Resolutions 26 and 30 had to wait until after an assessment hearing, and the note later says that understanding was incorrect.

p. 1

Related history

The records I searched contain a partial match. Resolution 2026-26 and Resolution 2026-30 appear in the April 14, 2026 meeting packet: Resolution 2026-26 was to repeal and replace the drug policy in the personnel policy with DOT and non-DOT drug and alcohol policies, and Resolution 2026-30 was to authorize purchasing a V50 Brush Cutter from Lano Equipment for $9,400 and a Til-Tach Snow Pusher from Tylerbuilt LLC for $2,595. The search results do not show an “assessment hearing” tied to Resolutions 2026-26 or 2026-30, nor do they show a recorded council discussion or vote saying those two resolutions had to wait until after such a hearing. Based on the records returned, I can confirm the resolutions were listed for the April 14, 2026 regular council meeting, but I do not see a prior decision matching the recollection that council directed them to wait until after an assessment hearing.

Mar 10, 2026  7\. All comments contained within the City Engineer memo from Hakanson Ande
Mar 10, 2026## 3. Consent Agenda The Consent Agenda was approved, which included: · Approval of January 13, 2026, City Council Meeti
Feb 24, 2026  5\. Comments from the Minnesota Department of Transportation are pending. T
Feb 10, 2026## 3. Consent Agenda The Consent Agenda was approved, which included: · Approval of January 13, 2026, City Council Meeti
Apr 14, 2026  · Approval of Resolution 2026-26 Repealing And Replacing The Drug Policy In T

Meetings

City Council Work Session

Agenda spine

Issues addressed

Money discussed

Memory cues and prior history

Related history

Related history

Where this came up before

Sources