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2023-08-22
Agenda
Not posted
What was on the agenda.
One-line summary
The Planning and Zoning Commission elected Jorgensen Vice Chairman, discussed the Gustafson subdivision concept and recommended Proposal A without an official vote, continued septic ordinance revisions, and approved routine meeting items.
9 items as recorded in the packet and minutes.
A001Called to Order
Called to order.
Chair Ames called the meeting to order at 7:02 pm.
A002Pledge of Allegiance
Pledge of Allegiance.
Those assembled recited the pledge of allegiance.
A003Roll Call
Roll call.
All seven commissioners listed in the minutes were present.
A004Approve/Amend August 22, 2023 agenda
Approve or amend the August 22, 2023 meeting agenda.
The agenda was approved; the minutes' vote tally reads "FIVE (7) AYES."
A005Approve/Amend May 23, 2023 minutes
Approve or amend the May 23, 2023 meeting minutes.
The May 23, 2023 minutes were approved with corrections to Haapala's name and the attendance list; the minutes' vote tally reads "FIVE (7) AYES."
A006Election of Planning and Zoning Commission Vice Chair
Election of Planning and Zoning Commission Vice Chair.
Jorgensen was elected Vice Chairman after Lewis voted in favor of Jorgensen and the six votes from the previous meeting remained unchanged.
A007Gustafson conceptual subdivision plans
Discuss two conceptual subdivision plans for the Gustafson property on Engen Boulevard, PIDs 20-33-25-21-0005 and 17-33-25-34-0003.
No official vote was taken, but the group recommended Proposal A with three lots accessed from a single east-west future 205th Avenue alignment, with the western terminus shifted north.
A008Continued discussion of septic system ordinance updates
Continue discussion of proposed septic system ordinance changes to reflect Minnesota 7080 rules.
The Commission discussed the draft ordinance and directed Stockman to bring an updated version to the next meeting.
A009Adjourn
Motion to adjourn.
The meeting adjourned at 9:04 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Planning and Zoning Commission Vice Chair election
The Commission resolved the Vice Chair election that had been tied at the prior meeting. The six earlier votes stayed the same, Lewis voted for Jorgensen, and Jorgensen was elected Vice Chairman.
Agenda: A006. Speakers: Lewis, Jorgensen.
Gustafson conceptual subdivision on Engen Boulevard
The Commission discussed two concept layouts for the Gustafson family property near Bear Lake and Engen Boulevard. The applicants said the split was for family members, and the discussion focused on road placement, shared-driveway access, wetlands, tree removal, and the feasibility of a northerly road leg. No official vote was taken because the concept review was not binding, but the group recommended Proposal A with three lots using a single east-west future 205th Avenue alignment, with the western terminus moved north toward the section/property line.
Agenda: A007. Speakers: Ames, Stockman, Dan Gustafson, Jill Gustafson, Jason Gustafson.
Septic system ordinance update
The Commission continued reviewing the draft septic ordinance update intended to reflect Minnesota 7080 rules. Discussion covered three-year pumping and inspection alternatives, septic-site square footage, inspection notice, commercial and industrial triggers, lot-split requirements, groundwater protection, unpaid inspection or pumping costs, wetland setbacks, holding tanks, homeowner installation, installer permits, and minor repairs that may not need permits. Stockman was directed to bring an updated draft to the next meeting.
Agenda: A008. Speakers: Stockman, Chris Uebe.
Routine meeting approvals and adjournment
The Commission approved the August 22 agenda, approved the May 23 minutes with corrections to Haapala's name and the attendance list, and adjourned at 9:04 PM.
Agenda: A004, A005, A009. Motions: M001, M002, M003. Speakers: Carlson, Haapala, Ames, Jorgensen.
3 motions on the record. Split votes are highlighted.
M001MOTION BY CARLSON, SECOND BY HAAPALA TO APPROVE THE AGENDA FOR TONIGHT'S MEETING.
moved by Carlson, seconded by Haapala
FIVE (7) AYES.
M002MOTION BY HAAPALA, SECOND BY AMES TO APPROVE THE MEETING MINUTES OF MAY 23, 2023 after correcting the spelling of Haapala's name on page 2 and correcting those present on page 1 (Jorgensen listed twice).
moved by Haapala, seconded by Ames
FIVE (7) AYES.
M003MOTION BY JORGENSEN, SECOND BY HAAPALA TO ADJOURN.
moved by Jorgensen, seconded by Haapala
SEVEN AYES.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F001
Base fee for the Gustafson minor subdivision application.
fee · Minor subdivision application · FY 2023
$200
inflow
Council approval status: not yet on record.
F002
Lot fee for three lots at $50 per lot.
fee · Minor subdivision application · FY 2023
$150
inflow
Council approval status: not yet on record.
F003
Escrow listed for the Gustafson minor subdivision application.
fee · Minor subdivision application · FY 2023
$1,000
inflow
Council approval status: not yet on record.
F004
Total amount due for the Gustafson minor subdivision application.
fee · Minor subdivision application · FY 2023
$1,350
inflow
Council approval status: not yet on record.
F005
Amount paid on the Gustafson minor subdivision application.
revenue · Minor subdivision application · FY 2023
$1,350
inflow
Council approval status: not yet on record.
F006
Base fee for the Gustafson conditional use permit application for street paving deferral.
fee · Conditional Use Permit application · FY 2023
$200
inflow
Council approval status: not yet on record.
F007
Escrow for the Gustafson conditional use permit application.
fee · Conditional Use Permit application · FY 2023
$1,000
inflow
Council approval status: not yet on record.
F008
Public hearing fee for the Gustafson conditional use permit application.
fee · Conditional Use Permit application · FY 2023
$250
inflow
Council approval status: not yet on record.
F009
Recording fee for the Gustafson conditional use permit application.
fee · Conditional Use Permit application · FY 2023
$46
inflow
Council approval status: not yet on record.
F010
Total amount due for the Gustafson conditional use permit application, noted as to be paid if the project moves forward after the August 22, 2023 P&Z meeting.
fee · Conditional Use Permit application · FY 2023
$1,496
unknown
Council approval status: not yet on record.
F011
Recommended Park and Trail Dedication fee for one lot in the Gustafson plat.
fee · Park and Trail Dedication · FY 2023
$2,500
inflow
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Six votes from previous meeting unchanged; Lewis voted in favor of Jorgensen; Jorgensen is elected Vice Chairman.
What this is about
The Vice Chair election carried over from the prior Planning and Zoning Commission meeting, where the vote had not been resolved.
The records searched show a related Planning and Zoning Commission officer election, but not the one described in the cue. In the February 24, 2026 packet, the Commission selected officers for the February 23, 2026 meeting: Commissioner Haapala was selected Chair on a 4–2 roll-call vote, and Commissioner Pearo was selected Vice Chair on a 5–1 roll-call vote, with Commissioner Jorgensen voting against Pearo. The minutes note that Commissioner Lewis arrived at 7:07 p.m., after the Vice Chair vote. A later record also points to Pearo, not Jorgensen, as Vice Chair: at the March 24, 2026 meeting, the minutes identify “Vice Chairwoman Pearo” making a motion. The records I searched do not contain a prior unresolved Vice Chair election that carried over and was decided by Lewis voting for Jorgensen, nor do they show Jorgensen being elected Vice Chairman.
DISCUSSION CONTINUED ON PROPOSED CHANGES TO THE CITY'S SEPTIC SYSTEM ORDINANCE TO REFLECT MN 7080 RULES
What this is about
The septic ordinance discussion was a continuation of earlier Commission work on ordinance changes tied to Minnesota 7080 rules.
The records I searched do not contain a prior Planning Commission discussion or decision matching this recollection about proposed septic system ordinance changes tied to Minnesota Rules Chapter 7080. The search results returned unrelated 2026 packet materials, including road assessment resolutions, plat/variance materials, a flag-lot CUP, and other packet pages, but nothing documenting earlier Commission work on the septic ordinance or a formal vote on those changes.
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