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2022-05-12
Agenda
Not posted
What was on the agenda.
One-line summary
The Council approved the consent agenda, appointed three fire captains, tabled both Dryden items, approved Country View Acres and Finn planning requests, discussed CUP/IUP verification, approved a road CIP and several road maintenance actions, and received a City Administrator search update.
20 items as recorded in the packet and minutes.
1Call to Order
Call to order, Pledge of Allegiance, roll call, and approval of the agenda.
Agenda approved before Council Member Alders joined the meeting.
2aApproval of City Council Minutes of April 7, 2022 Work Session and Regular City Council Meeting April 14, 2022
Approval of prior City Council minutes.
Approved as part of the consent agenda.
2bApproval of Claims April 15, 2022, to May 12, 2022, and Treasurer's Report
Approval of claims and treasurer's report.
Approved as part of the consent agenda.
2cApproval to solicit proposals for scheduled grass hay mowing of three city parcels
Solicit proposals for scheduled grass hay mowing of three city parcels.
Approved as part of the consent agenda.
2dApproval of purchase of used Toro 2011 4100 11ft. wide production lawn mower
Purchase of a used Toro 2011 4100 production lawn mower.
Approved as part of the consent agenda.
3Floor Items
Floor items.
No floor items were presented.
4Sheriff's Report
Sheriff's report.
Report received; no motion recorded.
5Fire Department
Fire Department report.
Report received; no motion recorded on the report itself.
5aApproval of Appointment of three Fire Captains
Appointment of three Fire Captains.
Resolution 2022-23 was approved.
6aConsider Approval of final plat and development agreement of Dryden Acres
Final plat and development agreement of Dryden Acres.
Tabled with item 6b because no representative was present and findings items #4 and #12 needed to be addressed.
6bConsider Approval of Amended CUP for an Extended Home Occupation, 6700 Viking Boulevard
Amended CUP for an Extended Home Occupation at 6700 Viking Boulevard.
Tabled with item 6a because no representative was present and findings items #4 and #12 needed to be addressed.
6cConsider Approval of Country View Acres 2nd Addition Preliminary Plat, Lot Width Variance and Vacation of DU Easement
Country View Acres 2nd Addition preliminary plat, lot width variance, and vacation of drainage and utility easement.
Preliminary plat, lot width variance, and vacation of the drainage and utility easement were approved.
6dConsider Approval of Finn Variance for Septic Setback, 19934 Birchwood Lane
Finn variance for septic setback at 19934 Birchwood Lane.
Variance approved.
6eInterim and Conditional Use Permit Compliance Process
Interim and Conditional Use Permit compliance process.
Council discussed the process and directed revisions to the letters; no formal motion was recorded.
7aConsider Approval of a five-year Capital Improvement Program 2022-2026
Five-year Capital Improvement Program 2022-2026.
Approved for city bituminous roads.
7bConsider Approval of Geotechnical Exploration of Jasper Street
Geotechnical exploration of Jasper Street.
Resolution 2022-24 approved.
7cConsider Approval of Awarding a Quote for Patching 185th Avenue
Quote for patching 185th Avenue.
Resolution 2022-25 approved; minutes expanded the roads to 185th, Clifton, and 187th.
7dConsider Approval of Resolution 2022- Ordering Plans and Specifications and Soliciting Quotes for the 2022 Micro Surfacing Project
Resolution ordering plans and specifications and soliciting quotes for the 2022 Micro Surfacing Project.
Resolution 2022-26 approved.
8aStatus Report on City Administrator Search Process
Status report on City Administrator search process.
Status report received; no motion recorded.
9Adjourn
Adjournment.
Meeting adjourned at 8:21 pm.
What this meeting did about specific topics, organized by issue rather than by document.
Consent agenda approvals
The Council approved the consent agenda as submitted, covering prior minutes, claims, the grass hay mowing proposal solicitation, and the used Toro mower purchase.
Agenda: 2a, 2b, 2c, 2d. Motions: M2.
Fire Department report and captain appointments
Chief Schmidt reported April fire activity and the Council approved Resolution 2022-23 appointing Mike Nelson, Mike Suchy, and Justin Petrick to fire captain roles, with the appointments effective after personnel action forms are submitted.
Agenda: 5, 5a. Motions: M3. Speakers: Chief Schmidt.
Dryden Acres plat and Dryden amended CUP
The Council tabled both Dryden items after Planner Stockman recommended tabling because no representative was present, and Mayor Pilon noted that findings items concerning storage amount and screening needed to be completed before the items returned.
Agenda: 6a, 6b. Motions: M4. Speakers: Planner Stockman, Mayor Pilon.
Country View Acres 2nd Addition
The Council approved the Country View Acres 2nd Addition preliminary plat, lot width variance, and vacation of the drainage and utility easement, with the packet identifying park and trail dedication for two lots.
Agenda: 6c. Motions: M5.
Finn septic setback variance
The Council approved the Finn variance for the septic system setback at 19934 Birchwood Lane, allowing the replacement system variance to run with the land.
Agenda: 6d. Motions: M6.
CUP and IUP verification process
The Council discussed how to begin CUP and IUP compliance verification, with a suggested start on properties with new owners, revisions to the proposed letters, and follow-up by Planner Stockman.
Agenda: 6e. Speakers: Planner Stockman, Administrator Boyles.
Road capital planning and 2022 road maintenance work
The Council approved the five-year bituminous road CIP, approved Haugo Geotechnical Services for Jasper Street geotechnical work, approved North Valley patching work for 185th, Clifton and 187th, and ordered plans, specifications and quotes for the 2022 micro-surfacing project.
Agenda: 7a, 7b, 7c, 7d. Motions: M7, M8, M9, M10. Speakers: Mayor Pilon, Council Member Rainville, Administrator Boyles.
City Administrator search
Administrator Boyles reported on the City Administrator search, including DDA's role, the position posting, the closing date, and planned candidate review dates.
Agenda: 8a. Speakers: Administrator Boyles.
11 motions on the record. Split votes are highlighted.
M1MOTION BY COUNCIL MEMBER RAINVILLE SECOND BY BLAKE TO APPROVE THE AGENDA.
moved by RAINVILLE, seconded by BLAKE
4 AYES
M2MOTION BY COUNCIL MEMBER RAINVILLE AND SECOND BY GREENBERG TO APPROVE THE CONSENT AGENDA AS SUBMITTED.
moved by RAINVILLE, seconded by GREENBERG
5 AYES
M3MOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY GREENBERG TO THE APPROVE RESOLUTION 2022-23 APPOINTING MIKE NELSON - OPERATIONS CAPTIAN, MIKE SUCHY \- FIRE PREVENTION/EDUCTION CAPTAIN, AND JUSTIN PETRICK - TRAINING CAPTIAN EFFECTIVE UPON SUBMISSION OF THE PERSONNEL ACTION FORM FOR EACH APPLICANT FOR EACH APPOINTMENT BY CHIEF SCHMIDT TO ADMINISTRATION.
moved by RAINVILLE, seconded by GREENBERG
5 AYES
M4MOTION BY COUNCIL MEMBER ALDERS, SECOND BY BLAKE TO TABLE ITEMS A & B WITH THE UNDERSTANDING THAT ITEMS #4 AND #12 ON THE CITY COUNCIL FINDINGS AND DECISIONS WILL BE ADDRESSED BEFORE COMING BACK TO COUNCIL.
moved by ALDERS, seconded by BLAKE
5 AYES
M5MOTION BY COUNCIL MEMBER RAINVILLE SECOND BY GREENBERG TO COUNTRY VIEW ACRES 2ND ADDITION PRELIMINARY PLAT, LOT WIDTH VARIANCE AND VACATION OF DU EASEMENT.
moved by RAINVILLE, seconded by GREENBERG
5 AYES
M6MOTION BY COUNCIL MEMBER BLAKE SECOND BY RAINVILLE TO APPROVE FINN VARIANCE FOR SEPTIC SYSTEM SET BACK AT 19934 BIRCHWOOD LANE.
moved by BLAKE, seconded by RAINVILLE
5 AYES
M7MOTION BY COUNCIL MEMBER ALDERS SECOND BY GREENBERG TO APPROVE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM 2022-2026 (CITY BITUMINOUS ROADS).
moved by ALDERS, seconded by GREENBERG
5 AYES
M8MOTION BY COUNCIL MEMBER BLAKE SECOND BY RAINVILLE TO APPROVE RESOLUTION 2022-24 - GEOTECHNICAL EXPLORATION OF JASPER STREET BY HAUGO GEOTECHNICAL SERVICES NOT TO EXCEED $8,970.00
moved by BLAKE, seconded by RAINVILLE
5 AYES
M9MOTION BY COUNCIL MEMBER ALDERS SECOND BY RAINVILLE TO APPROVE RESOLUTION 2022-25- APPROVING QUOTE BY NORTH VALLEY TO COMPLETE PATCHING REPAIRS ON 185TH, CLIFTON AND 187TH AT A COST NOT TO EXCEED $35,768.00.
moved by ALDERS, seconded by RAINVILLE
5 AYES
M10MOTION BY COUNCIL MEMBER RAINVILLE SECOND BY BLAKE TO APPROVE RESOLUTION 2022-26 - ORDERING PREPERATION OF PLANS, SPECIFICATIONS AND SOLICITING QUOTES FOR 2022 MICRO-SURFACING PROJECT.
moved by RAINVILLE, seconded by BLAKE
5 AYES
M11MOTION TO ADJORN BY COUNCILMEMBER RAINVILLE, SECOND BY BLAKE.
moved by RAINVILLE, seconded by BLAKE
5 AYES
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
Postmaster newsletter postage claim
Postmaster claim for Spring 2022 Newsletter postage.
invoice · Claims · FY 2022
$762.57
outflow
Rogers Printing newsletter claim
Rogers Printing and Promotion claim for Spring 2022 Newsletter.
invoice · Claims · FY 2022
$3,436.5
outflow
Newsletter claim register total
Total newsletter claim register.
expenditure · Claims · FY 2022
$4,199.07
outflow
PERA SVF additional contribution claim
PERA SVF additional contribution claim.
expenditure · Claims · FY 2022
$7,000
outflow
Boyer Ford Trucks fuel tank claim
Boyer Ford Trucks claim for fuel tank.
invoice · Claims · FY 2022
$1,826.62
outflow
Central Hydraulics claim
Central Hydraulics claim for pipes and hose.
invoice · Claims · FY 2022
$28.27
outflow
ECM Publishers legal notices claim
ECM Publishers legal notices claim total.
invoice · Claims · FY 2022
$118.25
outflow
Hakanson Anderson engineering claim
Hakanson Anderson Associates engineering services claim total.
invoice · Claims · FY 2022
$7,798
outflow
Jefferson Fire & Safety claim
Jefferson Fire & Safety claim total.
invoice · Claims · FY 2022
$6,075.58
outflow
Kims Kleaning claim
Kims Kleaning claim total.
invoice · Claims · FY 2022
$600
outflow
Lakes Gas Co. claim
Lakes Gas Co. claim for gas utilities.
invoice · Claims · FY 2022
$505.19
outflow
Menards claim
Menards claim total.
invoice · Claims · FY 2022
$446.24
outflow
Natalie Johnson training claim
Natalie Johnson training lunch claim.
reimbursement · Claims · FY 2022
$42.64
outflow
RBs Computer Service claim
RBs Computer Service professional services claim.
invoice · Claims · FY 2022
$1,379.75
outflow
US Bank Equipment Finance claim
US Bank Equipment Finance Ricoh lease claim.
invoice · Claims · FY 2022
$311
outflow
Zarnoth Brush Works claim
Zarnoth Brush Works claim for brooms for tractor sweeper.
invoice · Claims · FY 2022
$1,376.9
outflow
May 12 City Council checks total
May 12 City Council checks total.
expenditure · Claims · FY 2022
$20,536.89
outflow
Expected hay mowing revenue low estimate
Low end of expected revenue for mowing three city parcels.
revenue · Hay mowing proposals · FY 2022
$250
inflow
Expected hay mowing revenue high estimate
High end of expected revenue for mowing three city parcels.
revenue · Hay mowing proposals · FY 2022
$350
inflow
2022 mower capital allocation
Capital allocation for a new mower in 2022.
capital_project · Lawn mower purchase · FY 2022
$75,000
outflow
Used Toro 4100 mower purchase
Approved purchase price for used 2011 Toro 4100 mower from MTI.
contract · Lawn mower purchase · FY 2022
$31,000
outflow
Fire captain hourly raise
Hourly raise for each fire captain appointee.
salary · Fire captain appointments · FY 2022
$3
outflow
Country View Acres park and trail dedication
Park and trail dedication for two lots.
fee · Country View Acres 2nd Addition · FY 2022
$5,000
inflow
Five-year road CIP total
Total 2023-2026 road CIP and maintenance total in approved plan summary.
capital_project · Road CIP
$3,136,700
outflow
Road CIP maintenance cost total
Maintenance cost total in approved road CIP summary.
budget · Road CIP
$245,820
outflow
Road CIP estimated capital cost total
Estimated CIP cost total in approved road CIP summary.
capital_project · Road CIP
$2,890,880
outflow
2022 bituminous patching estimate in CIP
2022 bituminous maintenance patching estimated cost.
estimate · Road CIP · FY 2022
$120,000
outflow
2022 crack filling estimate in CIP
2022 crack filling estimated cost.
estimate · Road CIP · FY 2022
$35,000
outflow
2022 micro surfacing estimate in CIP
2022 micro surfacing estimated cost in the CIP.
estimate · Road CIP · FY 2022
$104,000
outflow
Jasper Street geotechnical exploration
Approved not-to-exceed amount for Haugo Geotechnical Services geotechnical exploration of Jasper Street.
contract · Jasper Street · FY 2022
$8,970
outflow
North Valley patching quote
Approved not-to-exceed amount for North Valley patching repairs.
contract · 185th, Clifton and 187th patching · FY 2022
$35,768
outflow
2022 Micro-Surfacing preliminary estimate
Preliminary cost estimate for micro-surfacing 185th Avenue, Clifton Road, and 187th Avenue.
estimate · 2022 Micro-Surfacing Project · FY 2022
$104,000
outflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
In October 2021, the City Council approved the Preliminary Plat and CUP to allow deferral of street paving requirements by a vote of 5-0.
What this is about
Prior City Council action on Dryden Acres preliminary plat and CUP for street paving deferral.
The records I searched do not contain the October 2021 Dryden Acres action referenced in the cue. The search results mainly show unrelated 2026 subdivision and preliminary plat items, including Viking Estates and other development applications, but they do not include Dryden Acres or a City Council vote on a conditional use permit to defer street paving requirements. So, based on these search results alone, I cannot verify the recalled 5-0 approval of the Dryden Acres preliminary plat and CUP.
At the October 12, 2021 City Council meeting, a public hearing was held to consider an Amended CUP request to accommodate the Dryden's excavating business; the request was tabled to allow time for the City Planner to work with Dryden's on the findings of fact.
What this is about
Prior City Council tabling of the Dryden amended CUP request in October 2021.
The records I searched do not contain a prior City Council decision matching this recollection about the Dryden amended CUP request being tabled at the October 12, 2021 meeting. The search results returned unrelated 2026 packet materials and other CUP/ordinance items, but nothing about Dryden’s excavating business, an October 2021 public hearing, or findings of fact for that request. Based on these search results alone, I cannot confirm the tabling action, vote outcome, or any follow-up direction to the City Planner.
The CUP and IUP verification process was first discussed in January of 2021 and a need was identified at some earlier date for compliance inspections to ensure all residents with an IUP or CUP are meeting the conditions which were established at the time of approval.
What this is about
Earlier Council direction on CUP and IUP verification.
The records I searched do not contain a prior Council decision or direction matching the recollection that the CUP/IUP verification process was first discussed in January 2021, or that Council earlier directed compliance inspections for all properties with CUPs or IUPs. The only related item in the search results is a February 24, 2026 packet reference to a specific zoning enforcement matter where a landowner was alleged to be operating without a required Interim Use Permit and was required to apply for one or cease operations. That appears to be a case-specific enforcement issue, not a record of earlier Council direction establishing a broader CUP/IUP verification or inspection program.
Discussion at the Council work session to pick up 20 of the most likely to be resolved quickly. Pilon couldn't remember how that was to be determined and asked Clerk Streich, who responded that Council was asked to take a look at the residents that they were aware of and knew if they were in business or not right off hand.
— Pilon
What this is about
Prior work session selection of 20 IUPs and CUPs for review.
The records I searched do not contain a prior work session discussion or decision matching this recollection about selecting 20 IUPs/CUPs for review based on which were most likely to be resolved quickly. The search results do include unrelated references to conditional or interim use permits in 2026, including permit conditions for cannabis cultivation and a final plat/flag lot CUP, but they do not show the earlier work session, the list of 20 permits, the selection method, or any formal council vote on that process.
On May 5, 2022, the city council conducted a work session at which they approved: · Community profile · Salary range · Job description · Timeline · Other questions
What this is about
Prior May 5, 2022 work session decisions on the City Administrator search.
The records I searched do not contain a prior May 5, 2022 work session record matching this recollection about the City Administrator search. None of the returned results document council approval of a community profile, salary range, job description, timeline, or related questions on that date. The search results are largely from 2025–2026 packets and appear to concern unrelated matters, including legal services proposals, ordinances, planning items, and personnel/benefit information. Based on these results alone, I cannot confirm the May 5, 2022 decisions or whether a formal vote was recorded.
Council may also appoint a council liaison who shall be a non-voting member who is not counted for quorum purposes. B. Terms. The members of the Commission shall be appointed for staggered terms of th
<!-- PageBreak --> <!-- PageNumber="123" --> 7\. The memo from the City Planner dated February 18, 2026 is incorporated herein by reference. The staff report from the City Planner dated March 4, 2026
<!-- PageBreak --> <!-- PageNumber="102" --> 24\. Park dedication shall be payment-in-lieu of land dedication. Park dedication fees shall be paid prior to release of the final plat for recording as pe
### Development Applications in Review Palomino Estates -- Kyle Roessler - 20930 St. Francis Blvd. · An application for preliminary plat and a conditional use permit for a flag lot were submitted. The
MOTION BY VICE CHAIRWOMAN PEARO, SECOND BY CHAIRMAN HAAPALA, TO APPROVE THE PRELIMINARY PLAT WITH THE ADDITIONAL CONDITION FOR ADDRESSING BUILDING/LOT SIZE COMPLIANCE. SIX (6) MOTION CARRIED. ### COMP
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