City Council Work Session · City of Nowthen public records

Agenda spine

4 items as recorded in the packet and minutes.

1Call to Order
Call to order, roll call, and approval of the agenda.
The amended agenda was approved after a vacancy-on-council item was added.
- meeting administration
Approved
p. 1p. 1p. 1
1AAdded item: vacancy on City Council
Added item concerning the vacancy on the City Council after CM Fladebo's resignation.
The Council added the item to the agenda, accepted CM Fladebo's resignation, declared the vacancy, and directed research on filling it.
- council vacancy
- special election
Approved
p. 1p. 1p. 1p. 1
2Discuss open Administrator position and interim options
Discussion of the upcoming open Administrator position and interim options until the position can be filled.
The Council allowed newly elected officials to participate in the discussion and authorized Attorney Ruppe to discuss an interim administrator contract with Frank Boyle.
- city administrator vacancy
- interim administrator
Approved
p. 1p. 2p. 2p. 2
3Adjourn
Adjournment.
The minutes state that a motion to adjourn was made and that the meeting adjourned at 6:50 p.m.
- meeting administration
Approved
p. 1p. 2

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

Vacancy on City Council after CM Fladebo's resignation
The Council added the council-vacancy topic to the work-session agenda, accepted CM Fladebo's resignation effective 12/2/24, declared a vacancy on the City Council, and directed staff to research how to fill the vacancy, including checking with the Secretary of State and City Attorney Ruppe about requirements, timeline, and cost for a possible special election.
Agenda: 1A. Motions: M1, M3, M4, M5. Speakers: Mayor Pilon, CM Breyen, CM Rainville, Deputy Clerk Johnson, Administrator Lehner.
Interim City Administrator and full-time Administrator search
The Council allowed newly elected officials to join the discussion without voting, reviewed interim options for the upcoming Administrator opening, and authorized Attorney Ruppe to discuss a possible interim City Administrator contract with Frank Boyle. The minutes also note a request for Deputy Clerk Natalie Johnson to serve as Acting Interim City Administrator with additional responsibilities and pay until Mr. Boyle starts, and that the Council would later determine how to proceed with filling the full-time position.
Agenda: 2. Motions: M6, M7. Speakers: Mayor Pilon, CM Rainville, CM Breyen, Administrator Lehner, Deputy Clerk Johnson.
Meeting administration
Mayor Pilon called the work session to order at 6:04 p.m.; Mayor Pilon, CM Rainville, and Breyen were present, while CM Alders and Fladebo were absent. The Council approved the amended agenda and later adjourned the meeting at 6:50 p.m.
Agenda: 1, 3. Motions: M2, M8. Speakers: Mayor Pilon, Administrator Lehner, CM Breyen, CM Rainville.

Motions and votes

8 motions on the record. Split votes are highlighted.

M1MOTION BY CM BREYEN, SECONDED BY CM RAINVILLE TO ADD VACANCY ON COUNTIL TO THE AGENDA.
moved by CM Breyen, seconded by CM Rainville
Passed
- YMayor Pilon
- YCM Rainville
- YBreyen
- ·CM Alders
- ·Fladebo
p. 1p. 1
M2MOTION BY MAYOR PILON, SECONDED BY CM BREYEN TO APPROVE AMENDED AGENDA
moved by Mayor Pilon, seconded by CM Breyen
Passed
- YMayor Pilon
- YCM Rainville
- YBreyen
- ·CM Alders
- ·Fladebo
p. 1p. 1
M3MOTION BY CM BREYEN, SECONDED BY CM RAINVILLE TO ACCEPT CM FLADEBO'S RESIGNATION EFFECTIVE 12/2/24.
moved by CM Breyen, seconded by CM Rainville
Passed
- YMayor Pilon
- YCM Rainville
- YBreyen
- ·CM Alders
- ·Fladebo
p. 1p. 1
M4MOTION BY CM BREYEN, SECONDED BY CM RAINVILLE FOR A RESOLUTION TO DECLARE VACANCY ON CITY COUNCIL.
moved by CM Breyen, seconded by CM Rainville
Passed
- YMayor Pilon
- YCM Rainville
- YBreyen
- ·CM Alders
- ·Fladebo
p. 1p. 1
M5MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN TO RESEARCH OPTIONS FOR FILLING THIS VACANCY.
moved by CM Rainville, seconded by CM Breyen
Passed
- YMayor Pilon
- YCM Rainville
- YBreyen
- ·CM Alders
- ·Fladebo
p. 1p. 1
M6MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN TO INCLUDE NEWLY ELECTED OFFICIALS TO JOIN IN THE DISCUSSION AND UNDERSTANDING THEY MAY NOT BE VOTING.
moved by CM Rainville, seconded by CM Breyen
Passed
- YMayor Pilon
- YCM Rainville
- YBreyen
- ·CM Alders
- ·Fladebo
p. 1p. 1
M7MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN TO ALLOW ATTORNEY RUPPE TO ENGAGE IN DISUSSIONS WITH FRANK BOYLE REGARDING THE CONTRACT FOR INTERIM CITY ADMISTRATOR.
moved by CM Rainville, seconded by CM Breyen
Passed
- YMayor Pilon
- YCM Rainville
- YBreyen
- ·CM Alders
- ·Fladebo
p. 1p. 2
M8MOTION BY CM RAINVILLE, SECONDED BY CM ALDERS TO ADJOURN.
moved by CM Rainville, seconded by CM Alders
Passed
p. 247:57

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

I could not find an ordinance do either you Rec um have any recollection of a special election ordinance
— Deputy Clerk Johnson
What this is about
Whether Nowthen already had an ordinance governing special elections for council vacancies.
5:58
Related history
The records I searched do not contain a prior ordinance or decision matching the recollection of a Nowthen ordinance governing special elections for council vacancies. The only ordinance-related result returned was a draft fee-schedule ordinance in the March 10, 2026 packet, which does not address special elections or council vacancies. The other results relate to unrelated resolutions, public safety reports, prosecuting services, the farmers market, and hazard mitigation.
- Mar 10, 2026  <table> <tr> <th colspan="9">BURGLARIES</th> </tr> <tr> <th>Number</th> <th>
- May 12, 2026CITY OF NOWTHEN </figure> RESOLUTION No. 2026-XX Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowth
- Apr 14, 2026CITY OF NOWTHEN </figure> RESOLUTION No. 2026-XX Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowth
- Mar 10, 2026  # CITY OF NOWTHEN ANOKA COUNTY STATE OF MINNESOTA # ORDINANCE NO. 2026-XX #
- May 12, 2026CITY OF NOWTHEN </figure> Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 ## RESOLUT
I think we would have to this is the first time we've had need of a special election
— Mayor Pilon
What this is about
Whether the City had previously needed a special election.
6:05
Related history
The records I searched do not contain a prior decision or discussion showing that the City previously needed or called a special election. The search results did not include any council action scheduling a special election, approving special election costs, or addressing a vacancy or ballot question requiring one. The only election-related item in these results was in the May 5, 2025 City Council packet, which included employee handbook language on voting leave and election judge leave. That does not appear to relate to the City needing a special election.
- May 12, 2026  #### Auditor's Responsibilities for the Audit of the Financial Statements Ou
- Mar 24, 2026  be stored on the back slab on the south side of the property, which is screen
- Feb 24, 2026 be stored on the back slab on the south side of the property, which is screened by trees and not visi
- Oct 28, 2025  <table> <tr> <th>Easement Vacation</th> <th>Application - $250.00 Escrow - *
- Feb 10, 2026  b. Decide whether motions are properly made. C. Decide whether motions are i
Mr rupe did Supply Frank with a copy of the old contract that he had just for reference
— Administrator Lehner
What this is about
Frank Boyle's prior contract and prior work with the City as a reference for a possible interim-administrator contract.
30:25
Related history
The records searched show that Frank Boyles previously served the City as Interim City Administrator. A document included in the March 14, 2023 council packet identifies him as “Interim City Administrator” on City documents adopted April 14, 2022, and another item in the February 14, 2023 packet says Administrator Lehner was briefed by Interim Administrator Frank Boyles on needed city building improvements when Lehner accepted the administrator position. The search results do not include the actual old contract with Frank Boyles or a council action approving its terms, compensation, or duration. They also do not show a formal decision about using that prior contract as the model for a new interim-administrator agreement; they only confirm his prior interim-administrator role and later references to his input/work with the City.
- May 5, 2025  Frank Boyles <table> <tr> <td>From:</td> <td>Mike Humpal <mhumpal@mnscsc.
- May 5, 2025  <table> <tr> <td>From:</td> <td>Delia Stoeckel</td> </tr> <tr> <td>To:</td>
- Apr 14, 2026## Access Control W/Mobile App Scope of work: Integrated Protection Systems, Inc. to supply and install the Kantech acce
- Apr 14, 2026## Access Control W/Mobile App Scope of work: Integrated Protection Systems, Inc. to supply and install the Kantech acce
- Apr 14, 2026  <figure> IPS Integrated Protection Systems </figure> <!-- PageHeader="Integ
Mr Bo did serve us well he really um he came in with good experience he helped lay the ground work for different things
— CM Rainville
What this is about
Frank Boyle's prior service to Nowthen as context for considering him again as interim administrator.
32:52
Related history
The records I searched do not contain a prior decision or discussion matching CM Rainville’s recollection of Frank Boyle’s earlier service as interim administrator or administrator for Nowthen. The search results returned unrelated 2026 packet materials, including law-enforcement reports, prosecuting attorney agreements, Farmers Market support, hazard mitigation, festival advertising, and fee-schedule items. Based on these results, I cannot confirm from the provided records when Mr. Boyle previously served, what groundwork he helped lay, or whether Council took a formal action related to his prior appointment.
- Mar 10, 2026  <table> <tr> <th colspan="9">BURGLARIES</th> </tr> <tr> <th>Number</th> <th>
- Apr 14, 2026CITY OF NOWTHEN </figure> RESOLUTION No. 2026-XX Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowth
- May 12, 2026CITY OF NOWTHEN </figure> RESOLUTION No. 2026-XX Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowth
- May 12, 2026CITY OF NOWTHEN </figure> Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 ## RESOLUT
- Mar 10, 2026## BACKGROUND AND SUPPLEMENTAL INFORMATION: Dear Nowthen City Council, On behalf of the Nowthen Heritage Festival Commit
I think the last search company was 20 or $25,000
— CM Rainville
What this is about
The cost of the previous administrator search company, raised while discussing how to proceed with a new search.
33:23
Related history
The records I searched do not contain a prior decision matching this recollection about the cost of the previous administrator search company. The results returned were for unrelated items, such as security system quotes, crack sealing, culvert work, and other clerk updates, and did not show a prior administrator search contract or a $20,000–$25,000 search-firm cost.
- Apr 14, 2026WRIGHT HENNEPIN SECURITY <table> <tr> <th>MEMORIAL PARK PAVILION AND 2 BATHROOMS</th> <th></th> </tr> <tr> <td>Feature</
- May 12, 2026## 9. Clerk's Update City Clerk Natalie Johnson reported that Miss Riley had returned, and is filling in while another e
- Apr 28, 2026   CASWELL ENGINEERING CO. ENGINEERS & LAND SURVEYORS
- Apr 14, 2026  Bertram Asphalt Company P.O. Box 162 Paynesville, MN 56362 Cell: 320-292-131
- Apr 14, 2026## IPS <table> <tr> <th>CITY OFFICE</th> <th></th> <th></th> </tr> <tr> <th>Feature</th> <th>IPS</th> <th>Total Equipmen

Where this came up before

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Meetings

Agenda spine

Issues addressed

Motions and votes

Memory cues and prior history

Related history

Related history

Related history

Related history

Related history

Where this came up before

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