Agenda spine

5 items as recorded in the packet and minutes.

1. 1Call to Order / Pledge of Allegiance / Roll Call / Approve Agenda

   Call to Order; Pledge of Allegiance; Roll Call; Approve Agenda

   Agenda approved as presented.

   • meeting administration

   Approved
   p. 1↗Meeting City Council Work Session — Agenda Packet (2024-05-21)1. Call to Order · Pledge of Allegiance . Roll Call · Approve Agendap. 1↗Meeting City Council Work Session — Minutes (2024-05-21)Mayor Pilon called the session to order at 5:35 p.m. Roll call by Administrator Lehner. Present: Mayor Pilon, Council Members Rainville, Breyen, Fladebo and Alders.p. 1↗Meeting City Council Work Session — Minutes (2024-05-21)MOTION BY COUNCIL MEMBER BREYEN SECONDED BY RAINVILLE TO APPROVE THE AGENDA AS PRESENTED. 5 AYES. MOTION CARRIED.

2. 2Resolution 2024-XX approving purchase of park grills and ash receptacles

   Accept Resolution 2024-XX to approve purchase of park grills and ash receptacles.

   Council approved up to twelve hot ash cans and approved twelve ADA park grills with piping, installation, and shipping included in the not-to-exceed amount.

   • park grills and ash cans

   Approved
   p. 1↗Meeting City Council Work Session — Agenda Packet (2024-05-21)2. Accept Resolution 2024-XX to Approve the Purchase of Park Grills and Ash Receptaclesp. 1↗Meeting City Council Work Session — Minutes (2024-05-21)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE PURCHASE OF UP TO TWELVE (12) HOT ASH CANS NOT TO EXCEED $9,600 WITH STIPULATION THAT CITY ADMINISTRATOR WILL DISCUSS WITH PUBLIC WORKS THE LOCATIONS OF THESE CANS TO DETERMINE IF LESS COULD BE PURCHASED.p. 2↗Meeting City Council Work Session — Minutes (2024-05-21)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO PURCHASE TWELVE (12) ADA PARK GRILLS FOR MEMORIAL PARK AND TWIN LAKES PARK AMENDING IT TO INCLUDE APPROPRIATE PIPING CONNECTED TO THE GRILL FOR INSTALLATION AND SHIPPING NOT TO EXCEED $4,500 INCLUDING SHIPPING. 3 AYES. COUNCIL MEMBERS RAINVILLE, FLADEBO AND AL…

3. 3Moore Engineering presentation: road study information

   Presentation by Moore Engineering: Road Study Information.

   After the presentation, Council authorized Moore Engineering to provide an asphalt road study and to estimate a gravel road study.

   • road study

   Approved
   p. 1↗Meeting City Council Work Session — Agenda Packet (2024-05-21)3. Presentation by Moore Engineering a) Road Study Informationp. 2↗Meeting City Council Work Session — Minutes (2024-05-21)John Morast from Moore Engineering presented information about a road study, what they do, how they work, how they determine the condition of roads and give recommendations as to which roads should be a priority for repair or replacement.p. 3↗Meeting City Council Work Session — Minutes (2024-05-21)MOTION BY COUNCILMEMBER RAINVILLE SECONDED BY ALDERS TO AUTHORIZE MOORE ENGINEERING TO PROVIDE AN ASPHALT ROAD STUDY FOR THE CITY OF NOWTHEN AND TO PROVIDE AN ESTIMATE TO PROVIDE A ROAD STUDY FOR THE GRAVEL ROADS AS WELL.p. 3↗Meeting City Council Work Session — Minutes (2024-05-21)VOTING ENSUED: 3 AYES. COUNCIL MEMBERS RAINVILLE, FLADEBO AND ALDERS. 2 NAYS. MAYOR PILON AND COUNCIL MEMBER BREYEN. MOTION CARRIED.

4. 4Moore Engineering presentation: MS4 Services

   Presentation by Moore Engineering: MS4 Services.

   The minutes show the work session adjourned after the road study item and do not show an MS4 Services presentation or action.

   • MS4 services

   No action
   p. 1↗Meeting City Council Work Session — Agenda Packet (2024-05-21)4. Presentation by Moore Engineering a) MS4 Servicesp. 3↗Meeting City Council Work Session — Minutes (2024-05-21)MEETING ADJOURNED FOR PUBLIC HEARING TO START. The meeting was adjourned at 6:55 p.m.

5. 5Adjourn

   Adjourn.

   The minutes record adjournment at 6:55 p.m.; no adjournment motion is recorded.

   • meeting administration

   No action
   p. 1↗Meeting City Council Work Session — Agenda Packet (2024-05-21)5. Adjournp. 3↗Meeting City Council Work Session — Minutes (2024-05-21)MEETING ADJOURNED FOR PUBLIC HEARING TO START. The meeting was adjourned at 6:55 p.m.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Meeting opening and agenda approval

  Mayor Pilon opened the work session at 5:35 p.m., Administrator Lehner took roll, all five council members were present, and Council approved the agenda as presented.

  Agenda: 1. Motions: M-2024-05-21-01. Speakers: Mayor Pilon, Administrator Lehner, Breyen, Rainville.

• Memorial Park and Twin Lakes Park grills and hot ash cans

  Council considered replacing missing or damaged grills at Memorial Park and Twin Lakes Park and adding hot ash cans for charcoal disposal. It approved up to twelve hot ash cans not to exceed $9,600, with the City Administrator to check locations with Public Works to see if fewer are needed, and then approved twelve ADA park grills with piping, installation, and shipping included, not to exceed $4,500.

  Agenda: 2. Motions: M-2024-05-21-02, M-2024-05-21-03. Speakers: Rainville, Fladebo, Alders, Mayor Pilon, Breyen, Administrator Lehner.

• Moore Engineering road study

  Moore Engineering presented how a road study would rate Nowthen roads, map conditions, recommend priorities, and help the City plan road maintenance and capital improvements. Council authorized Moore Engineering to provide an asphalt road study for $21,200 and to provide an estimate for a gravel road study; grant-writing help was discussed as a possible additional cost.

  Agenda: 3. Motions: M-2024-05-21-05. Speakers: John Morast, Rainville, Alders, Fladebo, Mayor Pilon, Breyen, Administrator Lehner.

• Moore Engineering MS4 services

  The packet included Moore Engineering MS4 review and service materials, including proposed program development and implementation fees, but the minutes show the work session adjourned after the road study item and do not show an MS4 presentation or council action.

  Agenda: 4.

Motions and votes

5 motions on the record. Split votes are highlighted.

• M-2024-05-21-01MOTION BY COUNCIL MEMBER BREYEN SECONDED BY RAINVILLE TO APPROVE THE AGENDA AS PRESENTED.

  moved by Breyen, seconded by Rainville

  Passed

  • YMayor Pilon
  • YRainville
  • YBreyen
  • YFladebo
  • YAlders

  p. 1↗Meeting City Council Work Session — Minutes (2024-05-21)MOTION BY COUNCIL MEMBER BREYEN SECONDED BY RAINVILLE TO APPROVE THE AGENDA AS PRESENTED. 5 AYES. MOTION CARRIED.p. 1↗Meeting City Council Work Session — Minutes (2024-05-21)Present: Mayor Pilon, Council Members Rainville, Breyen, Fladebo and Alders.

• M-2024-05-21-02MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE PURCHASE OF UP TO TWELVE (12) HOT ASH CANS NOT TO EXCEED $9,600 WITH STIPULATION THAT CITY ADMINISTRATOR WILL DISCUSS WITH PUBLIC WORKS THE LOCATIONS OF THESE CANS TO DETERMINE IF LESS COULD BE PURCHASED.

  moved by Rainville, seconded by Fladebo

  Passed

  • YMayor Pilon
  • YRainville
  • YBreyen
  • YFladebo
  • YAlders

  p. 1↗Meeting City Council Work Session — Minutes (2024-05-21)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE PURCHASE OF UP TO TWELVE (12) HOT ASH CANS NOT TO EXCEED $9,600 WITH STIPULATION THAT CITY ADMINISTRATOR WILL DISCUSS WITH PUBLIC WORKS THE LOCATIONS OF THESE CANS TO DETERMINE IF LESS COULD BE PURCHASED.p. 2↗Meeting City Council Work Session — Minutes (2024-05-21)VOTING ENSUED: 5 AYES. MOTION CARRIED.p. 1↗Meeting City Council Work Session — Minutes (2024-05-21)Present: Mayor Pilon, Council Members Rainville, Breyen, Fladebo and Alders.

• M-2024-05-21-03MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO PURCHASE TWELVE (12) ADA PARK GRILLS FOR MEMORIAL PARK AND TWIN LAKES PARK AMENDING IT TO INCLUDE APPROPRIATE PIPING CONNECTED TO THE GRILL FOR INSTALLATION AND SHIPPING NOT TO EXCEED $4,500 INCLUDING SHIPPING.

  moved by Rainville, seconded by Fladebo

  PassedSplit vote

  • YRainville
  • YFladebo
  • YAlders
  • NMayor Pilon
  • NBreyen

  p. 2↗Meeting City Council Work Session — Minutes (2024-05-21)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO PURCHASE TWELVE (12) ADA PARK GRILLS FOR MEMORIAL PARK AND TWIN LAKES PARK AMENDING IT TO INCLUDE APPROPRIATE PIPING CONNECTED TO THE GRILL FOR INSTALLATION AND SHIPPING NOT TO EXCEED $4,500 INCLUDING SHIPPING.p. 2↗Meeting City Council Work Session — Minutes (2024-05-21)3 AYES. COUNCIL MEMBERS RAINVILLE, FLADEBO AND ALDERS. 2 NAYS. MAYOR PILON AND COUNCIL MEMBER BREYEN. MOTION CARRIED.

• M-2024-05-21-04MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR PILON TO TABLE DISCUSSION UNTIL AFTER THE PUBLIC HEARING.

  moved by Breyen, seconded by Mayor Pilon

  Outcome unrecorded

  p. 2↗Meeting City Council Work Session — Minutes (2024-05-21)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR PILON TO TABLE DISCUSSION UNTIL AFTER THE PUBLIC HEARING. Council Member Rainville, said no and made her motion again amending it to include:

• M-2024-05-21-05MOTION BY COUNCILMEMBER RAINVILLE SECONDED BY ALDERS TO AUTHORIZE MOORE ENGINEERING TO PROVIDE AN ASPHALT ROAD STUDY FOR THE CITY OF NOWTHEN AND TO PROVIDE AN ESTIMATE TO PROVIDE A ROAD STUDY FOR THE GRAVEL ROADS AS WELL.

  moved by Rainville, seconded by Alders

  PassedSplit vote

  • YRainville
  • YFladebo
  • YAlders
  • NMayor Pilon
  • NBreyen

  p. 3↗Meeting City Council Work Session — Minutes (2024-05-21)MOTION BY COUNCILMEMBER RAINVILLE SECONDED BY ALDERS TO AUTHORIZE MOORE ENGINEERING TO PROVIDE AN ASPHALT ROAD STUDY FOR THE CITY OF NOWTHEN AND TO PROVIDE AN ESTIMATE TO PROVIDE A ROAD STUDY FOR THE GRAVEL ROADS AS WELL.p. 3↗Meeting City Council Work Session — Minutes (2024-05-21)VOTING ENSUED: 3 AYES. COUNCIL MEMBERS RAINVILLE, FLADEBO AND ALDERS. 2 NAYS. MAYOR PILON AND COUNCIL MEMBER BREYEN. MOTION CARRIED.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• Open park grill estimated unit cost

  Estimated unit cost for each open grill in the request for council action.

  estimate · Park grills · FY 2024

  $200

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-05-21)After assessments of the parks, ten (10) open grills are needed at a cost of $200 each and two (2) covered grills needed at a cost of $300 each, plus shipping estimated between $400- $700.

• Covered park grill estimated unit cost

  Estimated unit cost for each covered grill in the request for council action.

  estimate · Park grills · FY 2024

  $300

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-05-21)After assessments of the parks, ten (10) open grills are needed at a cost of $200 each and two (2) covered grills needed at a cost of $300 each, plus shipping estimated between $400- $700.

• Park grill shipping estimate low end

  Low end of estimated shipping for park grills in the request for council action.

  estimate · Park grills · FY 2024

  $400

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-05-21)After assessments of the parks, ten (10) open grills are needed at a cost of $200 each and two (2) covered grills needed at a cost of $300 each, plus shipping estimated between $400- $700.

• Park grill shipping estimate high end

  High end of estimated shipping for park grills in the request for council action.

  estimate · Park grills · FY 2024

  $700

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-05-21)After assessments of the parks, ten (10) open grills are needed at a cost of $200 each and two (2) covered grills needed at a cost of $300 each, plus shipping estimated between $400- $700.

• Concrete hot ash can estimated unit cost

  Estimated unit cost for each concrete hot ash can considered for placement near grills.

  estimate · Concrete hot ash cans · FY 2024

  $670

  outflow

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE PURCHASE OF UP TO TWELVE (12) HOT ASH CANS NOT TO EXCEED $9,600 WITH STIPULATION THAT CITY ADMINISTRATOR WILL DISCUSS WITH PUBLIC WORKS THE LOCATIONS OF THESE CANS TO DETERMINE IF LESS COULD BE PURCHASED. Passed
  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-05-21)The concrete Hot Ash Can is preferred to deter theft. To purchase one to be close to each grill, an estimated amount is $670 each x 12 = $8,040 plus shipping costs yet to be determined, it will be forwarded to council once received.p. 1↗Meeting City Council Work Session — Minutes (2024-05-21)This Ash Can is heavy and would be difficult to steal from the park. This item is $670 each plus shipping.

• Twelve concrete hot ash cans estimated subtotal

  Estimated subtotal for twelve concrete hot ash cans before shipping.

  estimate · Concrete hot ash cans · FY 2024

  $8,040

  outflow

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE PURCHASE OF UP TO TWELVE (12) HOT ASH CANS NOT TO EXCEED $9,600 WITH STIPULATION THAT CITY ADMINISTRATOR WILL DISCUSS WITH PUBLIC WORKS THE LOCATIONS OF THESE CANS TO DETERMINE IF LESS COULD BE PURCHASED. Passed
  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-05-21)The concrete Hot Ash Can is preferred to deter theft. To purchase one to be close to each grill, an estimated amount is $670 each x 12 = $8,040 plus shipping costs yet to be determined, it will be forwarded to council once received.

• Galvanized steel can approximate unit cost

  Approximate unit cost for galvanized steel cans to go inside concrete hot ash cans.

  estimate · Galvanized steel cans · FY 2024

  $95

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-05-21)Galvanized Steel Cans to go inside are available for approximately $95.

• Steel hot ash can estimated unit cost

  Estimated unit cost for steel hot ash cans as an alternative to concrete hot ash cans.

  estimate · Steel hot ash cans · FY 2024

  $469

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-05-21)Steel Hot Ash Cans are also available for an estimated amount of $469 each x 12 = $5,628.00 plus shipping that gets secured to a concrete slab.

• Twelve steel hot ash cans estimated subtotal

  Estimated subtotal for twelve steel hot ash cans before shipping and any concrete slab work.

  estimate · Steel hot ash cans · FY 2024

  $5,628

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-05-21)Steel Hot Ash Cans are also available for an estimated amount of $469 each x 12 = $5,628.00 plus shipping that gets secured to a concrete slab.

• Approved hot ash cans not-to-exceed purchase

  Approved not-to-exceed amount for up to twelve hot ash cans, with locations to be reviewed by the City Administrator and Public Works to determine whether fewer cans could be purchased.

  expenditure · Parks Capital Improvement Fund · FY 2024

  $9,600

  outflow

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE PURCHASE OF UP TO TWELVE (12) HOT ASH CANS NOT TO EXCEED $9,600 WITH STIPULATION THAT CITY ADMINISTRATOR WILL DISCUSS WITH PUBLIC WORKS THE LOCATIONS OF THESE CANS TO DETERMINE IF LESS COULD BE PURCHASED. Passed
  p. 1↗Meeting City Council Work Session — Minutes (2024-05-21)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE PURCHASE OF UP TO TWELVE (12) HOT ASH CANS NOT TO EXCEED $9,600 WITH STIPULATION THAT CITY ADMINISTRATOR WILL DISCUSS WITH PUBLIC WORKS THE LOCATIONS OF THESE CANS TO DETERMINE IF LESS COULD BE PURCHASED.p. 1↗Meeting City Council Work Session — Minutes (2024-05-21)Discussion: This purchase can come from the Parks Capital Improvement Fund

• Approved ADA park grills not-to-exceed purchase

  Approved not-to-exceed amount for twelve ADA park grills, including appropriate piping connected to the grill for installation and shipping.

  expenditure · Park grills · FY 2024

  $4,500

  outflow

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO PURCHASE TWELVE (12) ADA PARK GRILLS FOR MEMORIAL PARK AND TWIN LAKES PARK AMENDING IT TO INCLUDE APPROPRIATE PIPING CONNECTED TO THE GRILL FOR INSTALLATION AND SHIPPING NOT TO EXCEED $4,500 INCLUDING SHIPPING. Passed
  p. 2↗Meeting City Council Work Session — Minutes (2024-05-21)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO PURCHASE TWELVE (12) ADA PARK GRILLS FOR MEMORIAL PARK AND TWIN LAKES PARK AMENDING IT TO INCLUDE APPROPRIATE PIPING CONNECTED TO THE GRILL FOR INSTALLATION AND SHIPPING NOT TO EXCEED $4,500 INCLUDING SHIPPING.

• Moore road study Task 1 estimated fee

  Moore Engineering estimated fee for Task 1 document review in the draft road ratings scope.

  estimate · Road ratings inventory · FY 2024

  $1,000

  outflow

  Council approval status: not yet on record.

  p. 51↗Meeting City Council Work Session — Agenda Packet (2024-05-21)Task 1 - Document Review Review the previous street study, any pavement activities the City has performed since the study and met with street staff to develop a more complete picture of the cities past activities and discuss ideas and expectations going forward with a new rating study and map. Estimated Fee: $1,000

• Moore road study Task 2 estimated fee

  Moore Engineering estimated fee for Task 2 site visit and road ratings, based on approximately 36 miles of paved roads.

  estimate · Road ratings inventory · FY 2024

  $13,000

  outflow

  Council approval status: not yet on record.

  p. 51↗Meeting City Council Work Session — Agenda Packet (2024-05-21)Task 2 - Site Visit and Road Ratings Moore Engineering will visit each of the paved road in Nowthen and document pavement conditions with pictures and notes. Estimated Fee: $13,000 (based on approximately 36 miles of paved roads)

• Moore road study Task 3 estimated fee

  Moore Engineering estimated fee for Task 3 GIS-based road ratings map.

  estimate · Road ratings inventory · FY 2024

  $1,200

  outflow

  Council approval status: not yet on record.

  p. 52↗Meeting City Council Work Session — Agenda Packet (2024-05-21)Task 3 - Develop Road Ratings Map Moore engineering will develop a GIS based city road map based on available GIS data. Estimated Fee: $1,200

• Moore road study Task 4 estimated fee

  Moore Engineering estimated fee for Task 4 roadway improvement projects and estimated costs.

  estimate · Road ratings inventory · FY 2024

  $6,000

  outflow

  Council approval status: not yet on record.

  p. 52↗Meeting City Council Work Session — Agenda Packet (2024-05-21)Task 4 - Roadway Improvement Projects and Estimated Costs Develop estimated cost for each roadway to include pavement maintenance activities, mill and overlay, reclamation and reconstruction projects to include on GIS map. Estimated Fee: $6,000

• Moore asphalt road study total estimated fee

  Total estimated fee for Moore Engineering road ratings, GIS map, and project estimates; the minutes state this cost and Council authorized Moore Engineering to provide the asphalt road study.

  contract · Road ratings inventory · FY 2024

  $21,200

  outflow

  Council voted: MOTION BY COUNCILMEMBER RAINVILLE SECONDED BY ALDERS TO AUTHORIZE MOORE ENGINEERING TO PROVIDE AN ASPHALT ROAD STUDY FOR THE CITY OF NOWTHEN AND TO PROVIDE AN ESTIMATE TO PROVIDE A ROAD STUDY FOR THE GRAVEL ROADS AS WELL. Passed
  p. 52↗Meeting City Council Work Session — Agenda Packet (2024-05-21)Total Estimated Fee for Road Ratings, GIS map and project estimates: $21,200p. 3↗Meeting City Council Work Session — Minutes (2024-05-21)The cost for the study is $21,200 and will take approximately four (4) weeks.p. 3↗Meeting City Council Work Session — Minutes (2024-05-21)MOTION BY COUNCILMEMBER RAINVILLE SECONDED BY ALDERS TO AUTHORIZE MOORE ENGINEERING TO PROVIDE AN ASPHALT ROAD STUDY FOR THE CITY OF NOWTHEN AND TO PROVIDE AN ESTIMATE TO PROVIDE A ROAD STUDY FOR THE GRAVEL ROADS AS WELL.

• Grant writing simple application estimate

  Lower example cost for a simple grant application by a grant writing specialist, discussed as an additional cost.

  estimate · Grant writing · FY 2024

  $1,000

  outflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Minutes (2024-05-21)Grant writing specialist is an additional cost, could range from $1,000 for a simple one to around $5,000 for a more complicated grant application.

• Grant writing complicated application estimate

  Upper example cost for a more complicated grant application by a grant writing specialist, discussed as an additional cost.

  estimate · Grant writing · FY 2024

  $5,000

  outflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Minutes (2024-05-21)Grant writing specialist is an additional cost, could range from $1,000 for a simple one to around $5,000 for a more complicated grant application.

• MS4 Objective 1 completed fee

  Moore Engineering MS4 Objective 1 data review and memo fee, marked completed in the packet.

  contract · MS4 Program Development · FY 2024

  $1,500

  outflow

  Council approval status: not yet on record.

  p. 58↗Meeting City Council Work Session — Agenda Packet (2024-05-21)Objective 1: Gap Analysis and Report Deliverable Fee Task 1: Data Gathering Workshop $ 1,500 COMPLETED

• MS4 Objective 2 program development fee

  Moore Engineering MS4 Objective 2 program development fee.

  estimate · MS4 Program Development · FY 2024

  $6,000

  outflow

  Council approval status: not yet on record.

  p. 59↗Meeting City Council Work Session — Agenda Packet (2024-05-21)Objective 2: Program Development Deliverable Fee Task 1: Program SWPPP Development Written MS4 SWPPP $6,000

• MS4 Objective 3 data management system fee

  Moore Engineering MS4 Objective 3 data sharing site creation fee.

  estimate · MS4 Data Management System · FY 2024

  $6,000

  outflow

  Council approval status: not yet on record.

  p. 59↗Meeting City Council Work Session — Agenda Packet (2024-05-21)Objective 3: Data Management System Deliverable Fee Task 1: Data sharing Site Creation Written MS4 SWPPP $6,000

• MS4 Phase One total fee

  Moore Engineering Phase One total fee for MS4 program development in the packet.

  estimate · MS4 Program Development · FY 2024

  $12,000

  outflow

  Council approval status: not yet on record.

  p. 60↗Meeting City Council Work Session — Agenda Packet (2024-05-21)Objective 3: Data Management System Task 1: Data sharing Site Creation Written MS4 SWPPP $6,000 Task 2: Hosting Services Written Policies and Procedures No Charge TOTAL FEE $12,000

• MS4 employee training coordination fee

  Moore Engineering Phase II employee training coordination one-time fee.

  estimate · MS4 Program Implementation · FY 2024

  $5,500

  outflow

  Council approval status: not yet on record.

  p. 62↗Meeting City Council Work Session — Agenda Packet (2024-05-21)Objective 1: Employee Training Coordination Task 1: Conduct IDDE Training Event One hosted event with documented materials $5,500 / One Time

• MS4 annual events coordination fee

  Moore Engineering Phase II annual events coordination annual fee.

  estimate · MS4 Program Implementation · FY 2024

  $3,500

  outflow

  Council approval status: not yet on record.

  p. 62↗Meeting City Council Work Session — Agenda Packet (2024-05-21)Objective 2: Annual Events Coordination Task 1: Develop Annual Calendar of Events Annual calendar of events, monthly coordination services $3,500 / Annually

• MS4 Phase Two total with Option 2

  Moore Engineering Phase II total with Option 2.

  estimate · MS4 Program Implementation · FY 2024

  $9,000

  outflow

  Council approval status: not yet on record.

  p. 62↗Meeting City Council Work Session — Agenda Packet (2024-05-21)TOTAL with OPTION 2 $9,000

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• At the CIP work session, the council requested ash cans also be secured near the grills for emptying charcoal ash.

  What this is about
  Council had previously asked during a CIP work session for ash cans to be placed near park grills for charcoal ash.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-05-21)At the CIP work session, the council requested ash cans also be secured near the grills for emptying charcoal ash.

  Related history

  The records searched do not contain a prior CIP work session discussion or decision matching the recollection about placing secured ash cans near park grills for charcoal ash. The only work-session-related item in the results is an April 14, 2026 packet reference to setting a March 23, 2026 council goals work session, but that excerpt does not mention parks, grills, charcoal ash, ash cans, or a related council request.

  • ·May 12, 2026## 9. Clerk's Update City Clerk Natalie Johnson reported that Miss Riley had returned, and is filling in while another e
  • ·Apr 14, 2026## 9. Clerk's Update City Clerk Natalie Johnson reported that Miss Riley had returned, and is filling in while another e
  • ·Mar 10, 2026Council to determine that each lot has two available septic sites for the review and approval <!-- PageBreak --> <!-- Pa
  • ·Apr 28, 2026<!-- PageBreak --> <!-- PageNumber="7" --> ### Variance for Palomino Estates Subdivision Planner Cindy Nash presented a
  • ·Apr 14, 2026COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED. c. Set a Work Session Date to Dete

• After the Capital Improvement Meeting, Staff were directed to investigate the cost of new grills to replace the missing and/or damaged grills at Memorial Park and Twin Lakes Park.

  What this is about
  Staff were acting on prior direction after a Capital Improvement Meeting to investigate replacing park grills.

  p. 1↗Meeting City Council Work Session — Minutes (2024-05-21)After the Capital Improvement Meeting, Staff were directed to investigate the cost of new grills to replace the missing and/or damaged grills at Memorial Park and Twin Lakes Park.

  Related history

  The records I searched do not contain a prior Capital Improvement Meeting discussion or council direction matching this recollection about pricing replacement grills at Memorial Park and Twin Lakes Park. The closest results are unrelated park items: the February 10, 2026 and April 14, 2026 packets include cost information for access-control/security upgrades at Twin Lakes Park and Memorial Park, and 2025 Planning and Zoning packets list park shelter and concession rental fees. None of the results mention grills, missing or damaged grills, or a formal vote/directive to staff to investigate grill replacement costs.

  • ·Apr 14, 2026WRIGHT HENNEPIN SECURITY <table> <tr> <th>MEMORIAL PARK PAVILION AND 2 BATHROOMS</th> <th></th> </tr> <tr> <td>Feature</
  • ·Feb 10, 2026<!-- PageBreak --> <!-- PageNumber="109" --> ##### City of Nowthen Twin Lakes Park Access Control Update: Add Main CPU,
  • ·Apr 14, 2026METRO ALARM <table> <tr> <th>TWIN LAKES PARK Feature</th> <th>Note: Metro was unable to review doors on site. If they re
  • ·Oct 28, 2025<!-- PageBreak --> <!-- PageNumber="36" --> <table> <tr> <td>Stereo Console</td> <td>$50.00</td> </tr> <tr> <td></td> <t
  • ·Aug 26, 2025<!-- PageBreak --> <!-- PageNumber="29" --> <table> <tr> <th>All other tires not listed, contact First State Tire for pr

• What have we had before? Steel buckets chained to the grills that have been stolen.

  What this is about
  Council discussed what type of ash containers had previously been used and stolen at the parks.

  p. 1↗Meeting City Council Work Session — Minutes (2024-05-21)What have we had before? Steel buckets chained to the grills that have been stolen.

  Related history

  The records I searched do not contain a prior discussion or decision matching this recollection about steel ash buckets or ash containers chained to park grills being stolen. The search results for “steel” turned up unrelated items, such as vehicle steel rims, zoning language about steel/aluminum building materials, and steel components for the Veterans Memorial, but nothing about park grill ash containers, thefts, or a prior council choice of ash bucket type.

  • ·Apr 23, 2025### 6.0 TIRES/RIMS OPTIONS: <table> <tr> <td>MC</td> <td>6.1</td> <td>Nylon wafers or wheel guards on all wheels (10 ea.
  • ·<!-- PageBreak --> b. Integral color smooth scored concrete block. C. Integral color smooth as cast concrete panels. d.
  • ·### 4. Grade D: a. Steel, aluminum. <!-- PageNumber="11-201" --> <!-- PageBreak --> 5\. Grade E: a. Vinyl. B. Steel Or A
  • ·Mar 10, 2026<!-- PageBreak --> <figure> CONCORD AMERICAN FLAGPOLE Pride. Quality. Tradition. </figure> Sentry Series ISC - Internal
  • ·<!-- PageBreak --> 0 12 f. Opaque panels. g. Ornamental metal. h. Fiber-cement exterior siding. 3\. Grade C: a. Integral

• When was the last road study completed? 2012 is the newest Administrator Lehner could find.

  — Administrator Lehner

  What this is about
  Council asked about the last road study and Administrator Lehner identified 2012 as the newest one he could find.

  p. 3↗Meeting City Council Work Session — Minutes (2024-05-21)When was the last road study completed? 2012 is the newest Administrator Lehner could find.

  Related history

  The records I searched do not contain a prior Council decision or discussion matching this recollection about a road study, and they do not confirm a 2012 road study. The search results returned unrelated materials, mostly 2025 personnel/administrator documents and a 2026 packet page with city client contact information, rather than road study records or Council action on a road study.

  • ·Feb 10, 2026<!-- PageBreak --> <!-- PageNumber="182" --> <!-- PageHeader="BERGLUND, BAUMGARTNER & GLASER, LLC" --> ## CITY & GOVERNM
  • ·May 5, 2025<!-- PageBreak --> <!-- PageNumber="75" --> hiring and those rules will be further explained, and enforcement discussed
  • ·May 5, 2025### RECITALS WHEREAS, the parties desire to retain the services of Contractor for an additional interim period of time f
  • ·May 5, 2025FREDERICK BOYLES III TO COMPLETE THE TASK OF ASSISTING THE CITY TO HIRE A NEW CITY ADMINISTRATOR AND CONSULT WITH INTERI
  • ·May 5, 2025<!-- PageBreak --> <!-- PageNumber="76" --> on behalf of the City in interviews, publications, news releases, social med

• Have Road Study's been used in the past? Council Member Rainville stated she felt the current staff will be sure to follow up and include recommendations in the budgeting and capital improvement planning.

  — Council Member Rainville

  What this is about
  Council discussed whether past road studies had been used and whether current staff would use the recommendations in planning and budgeting.

  p. 3↗Meeting City Council Work Session — Minutes (2024-05-21)Have Road Study's been used in the past? Council Member Rainville stated she felt the current staff will be sure to follow up and include recommendations in the budgeting and capital improvement planning.

  Related history

  The records show a partial match. At the March 23, 2026 meeting, council discussed “Road Assessment and Maintenance.” The Mayor said the city should develop a 15-year road assessment plan rather than relying on a 5-year outlook, and Council Member Rainville suggested that new public works employee Matt’s experience could help the city build internal road-assessment capabilities. City Clerk Johnson confirmed that staff were working on road condition assessments and maintenance scheduling. The same meeting also included a “Capital Improvement Planning” discussion in which City Clerk Johnson said public works staff were developing better capital improvement plans, including inventory and equipment lifecycle planning, to avoid surprises in future budgets. The records searched do not show a formal vote or specific decision on whether past road studies had been used, but they do show council discussion that current staff would incorporate road assessment and maintenance information into planning and budgeting.

  • ·Apr 14, 2026<!-- PageBreak --> <!-- PageNumber="17" --> that County Road 5 widening could potentially affect the current town hall t
  • ·Mar 23, 2026<!-- PageBreak --> that County Road 5 widening could potentially affect the current town hall through eminent domain. Sh
  • ·Feb 10, 2026<!-- PageBreak --> <!-- PageNumber="226" --> <figure> CITY OF NOWTHEN </figure> ## REQUEST FOR COUNCIL ACTION <table> <t
  • ·May 12, 2026MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON, TO APPOINT MICHAEL HOIUM TO THE PLANNING AND ZON
  • ·Apr 14, 2026<!-- PageBreak --> <!-- PageNumber="16" --> ## Municipal Services and Operations Several operational priorities were dis

Sources

Every document and recording archived for this meeting.

• Document

  Meeting City Council Work Session — Agenda Packet (2024-05-21)

  Packet · 2024-05-21

  63 pages

  ↗
• Document

  Meeting City Council Work Session — Minutes (2024-05-21)

  Minutes · 2024-05-21

  5 pages

  ↗