Meetings

1bFinancial Report and claims

Approve the Treasurer's Report and claims dated July 8, 2020 through August 4, 2020.

The minutes list this consent item but do not record a motion, vote, or dollar amount.

consent agenda
claims
treasurer report

No action

2aEbony & Garnet

Discussion of road work for Ebony and Garnet, including aggregate base, patching, culverts, muck excavation, possible assessment process, and related comments about Rogers Lake and Watercrest roads.

Engineer Nelson was asked to redo the numbers and provide information for the Monday night meeting; no formal action was recorded.

Ebony and Garnet road improvements
Rogers Lake roads
Watercrest road

Discussion only

p. 1p. 1

2b5 Year Road Plan Discussion

Discussion of a five-year road plan estimate and state aid road information.

Engineer Nelson was to provide a five-year road plan estimate and explanation.

five-year road plan

Discussion only

p. 2p. 2

3aVolunteers of America - CUP Application

Volunteers of America requested fee waivers for a CUP application related to teaching children about plants and growing through Crossroads.

The minutes state the application requires a public hearing; no approval or denial was recorded at this workshop.

Volunteers of America CUP
planning and zoning

Discussion only

3bFloor Drains

Discussion of floor drain policy authorization.

The minutes say authorization was needed because there was no policy; no formal action was recorded.

floor drains
planning and zoning

Discussion only

3cIUP - Commercial Kitchen, Mark Bayer, 6024 Old Viking Blvd.

Discussion of an interim use permit for a commercial kitchen for Mark Bayer at 6024 Old Viking Boulevard, including findings language and parking.

The minutes note added verbiage and that gatherings could not start until the parking area was resolved; no formal action was recorded.

Mark Bayer commercial kitchen IUP
planning and zoning

Discussion only

3dCUP - Essential Service within RRA District, 8393 181st Ave.

Discussion of a conditional use permit for essential service within the RRA District at 8393 181st Avenue and concerns about traffic, wood-chip dumping, a grinder, appearance, and building value.

Planner Stockman was to have Attorney Ruppe review denial findings; no formal action was recorded.

8393 181st Avenue essential service CUP
planning and zoning

Discussion only

p. 2p. 3

3eZoning Map Update to be consistent with 2040 Land Use Plan

Zoning map update to be consistent with the 2040 Land Use Plan.

The minutes state there were no questions.

zoning map
2040 Land Use Plan
planning and zoning

Discussion only

3fCode Enforcement Updates

Code enforcement updates were listed under Planning & Zoning.

The minutes list the item but record no discussion or action.

code enforcement

No action

4RCA Public Hearing Notices

RCA public hearing notices were listed.

The minutes list the item but record no discussion or action.

RCA public hearing notices

No action

5LG214 Premises Permit Application - Burns Bottle Shop

LG214 premises permit application for Burns Bottle Shop was listed.

The minutes list the item but record no discussion or action.

Burns Bottle Shop premises permit

No action

6aFall Recycling Plans

Council discussed whether to hold a fall recycling day.

The minutes state a fall recycling day was not recommended; no formal action was recorded.

recycling center
fall recycling

Discussion only

6bRCA - Recycle Center Staffing

Recycle center staffing was discussed for staff input and removal from the agenda.

The minutes state this item would be removed from the agenda.

recycling center
staffing

Withdrawn

6cRCA - Recycle Center Discussion

Council discussed the recycle center, including a tour of surrounding cities' recycle centers, plastics signs, and moving bins and signs.

Clerk Streich was to arrange a tour and Council Member Greenberg was to update the plastics sign; no formal action was recorded.

recycling center
signage

Discussion only

7Newsletter

Staff asked for direction on the timing, number, purpose, and advertising in the fall/winter newsletter.

Staff requested direction; no formal action was recorded.

newsletter
city communications

Discussion only

8Facebook Proposal

Clerk Streich recommended creating an official city Facebook page for city information only and said she would create criteria for Council review.

Clerk Streich was to create criteria and present them to Council; no formal action was recorded.

Facebook page
city communications

Discussion only

9aJudges availability

Clerk Streich confirmed judge staffing for the primary election.

All primary election shifts were reported staffed.

elections
election judges

Discussion only

9bDistancing plans for polls

Distancing signs and draping were planned for the polls.

Safety measures were described; no formal action was recorded.

elections
polling place safety

Discussion only

10Clerk's Memo - Part-Time Maintenance Position

Clerk Streich recommended hiring a part-time maintenance employee to help with duties current staff had not had time to complete.

The hiring recommendation was discussed; no formal action was recorded.

part-time maintenance position
staffing

Discussion only

11Clerk/Treasurer's Review

A Council workshop was scheduled for August 12, 2020 at 7:00 p.m. to discuss the Clerk/Treasurer's review.

A separate workshop was noted for August 12, 2020 at 7:00 p.m.; no formal action was recorded.

Clerk/Treasurer review

Discussion only

p. 4

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

Consent agenda items

The workshop minutes list approval of prior minutes and the Treasurer's Report and claims as consent-agenda items, but they do not record a motion, vote, or dollar amount for those items.

Agenda: 1a, 1b.

Ebony and Garnet road improvements

Engineer Nelson discussed why reclaiming Ebony and Garnet with added aggregate base may be the most cost-effective approach, described culvert and muck-related issues, and noted a $50,000 construction contingency. Nelson was to redo numbers, separate typical costs with a 50/50 split, and provide information to Clerk Streich for the next Monday night meeting.

Agenda: 2a. Speakers: Engineer Nelson, Shane, Clerk Streich.

Five-year road planning, Rogers Lake, and Watercrest

The Council discussed how Rogers Lake, Watercrest, and other road work would fit into a broader road strategy. Nelson was to identify state-aid roads and assemble a five-year road plan, while staff would watch county five-year plans and possible road turnbacks.

Agenda: 2a, 2b. Speakers: Engineer Nelson, Shane, Clerk Streich, Planner Stockman.

Planning and zoning items

The Council reviewed several planning and zoning items, including the Volunteers of America CUP request, floor drain policy authorization, Mark Bayer's commercial kitchen IUP, the 8393 181st Avenue essential service CUP, a zoning map update tied to the 2040 Land Use Plan, and code enforcement updates. The minutes note that the Volunteers of America matter required a public hearing and that Attorney Ruppe would review denial findings for the 8393 181st Avenue CUP.

Agenda: 3a, 3b, 3c, 3d, 3e, 3f. Speakers: Planner Stockman, Attorney Ruppe.

RCA notices and Burns Bottle Shop premises permit

The minutes list RCA public hearing notices and the LG214 premises permit application for Burns Bottle Shop, but they do not record discussion or action on either item.

Agenda: 4, 5.

Recycling center operations

Council discussed fall recycling plans, recycle center staffing, and recycle center operations. A fall recycling day was not recommended, the staffing item was to be removed from the agenda, Clerk Streich was to arrange tours of other cities' recycle centers, and Council Member Greenberg was to update the plastics sign.

Agenda: 6a, 6b, 6c. Speakers: Clerk Streich, Council Member Greenberg.

City communications: newsletter and Facebook

Staff asked Council for direction on the fall/winter newsletter's timing, frequency, purpose, and advertising. Clerk Streich also recommended creating an official city Facebook page for city information only and said she would prepare criteria for Council review.

Agenda: 7, 8. Speakers: Clerk Streich.

Election staffing and polling place distancing

Clerk Streich reported that all primary election judge shifts were staffed and that distancing signs and draping would be used at the polls to help keep residents safe.

Agenda: 9a, 9b. Speakers: Clerk Streich.

Part-time maintenance position

Clerk Streich recommended hiring a part-time maintenance employee to help with additional duties that current staff had not had time to complete.

Agenda: 10. Speakers: Clerk Streich.

Clerk/Treasurer review

The minutes state that a Council workshop was scheduled for August 12, 2020 at 7:00 p.m. to discuss the Clerk/Treasurer's review.

Agenda: 11.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

Ebony and Garnet construction contingency

Construction contingency included in the Ebony and Garnet road estimate.

estimate · construction contingency

$50,000

outflow

Council approval status: not yet on record.

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

The residents were assessed back in the early 2000's to put the road in. That is usually done when the development goes in, not after. Then it was fixed again because it wasn't done right.

What this is about
Prior assessment and repair history for the Ebony and Garnet area road project.

Related history

The records searched do not contain a prior decision matching the recollection about residents in the Ebony and Garnet area being assessed in the early 2000s to put in the road, nor do they show a later repair because the original work “wasn’t done right.” The only assessment-related road records in these results are for the 2026 Overlay Road Improvement Project, covering portions of Country Meadows, Westpahl Country Acres, Morton Farm Preserve, 224th Court, and 218th Avenue. At the April 14, 2026 packet, the proposed project cost was listed at $491,400, with $245,700 proposed to be assessed to benefited property owners; a later May 12, 2026 packet showed an amended estimate of $462,800, with $227,840 proposed to be assessed. Those records do not reference Ebony, Garnet, or an early-2000s road installation or repair.

Apr 14, 2026  6\. The approved total outdoor cultivation area shall not exceed 7000 squar
Mar 24, 2026  5\. No extraction, production, or retail endorsements have been issued by th
Apr 14, 2026  DECISION: Based on the foregoing information and applicable ordinances, the
Mar 10, 2026  2\. Development of the flag lot shall be subject to the conditions of the C
Mar 10, 2026  7\. All comments contained within the City Engineer memo from Hakanson Ande

The road is currently about 20 feet The standard since 1999 is 24 foot pavement.

— Nelson

What this is about
Road-width standard history relevant to the Rogers Lake area discussion.

Related history

The records searched show prior Rogers/Rogers Lake area road activity, but they do not contain a clear prior decision establishing a 24-foot pavement standard in 1999 or comparing it to an existing 20-foot road width. The closest match is the May 24, 2021 public hearing for proposed assessments related to the 2021 road improvements in the Rogers Area Project. That record includes resident comments and assessment/deferment discussion, including concerns from Rogers Lake-area property owners, but the excerpt does not record a road-width standard decision. Later packet items reference Rogers Lake work, including a Rogers Lake Reconstruction Project engineering invoice in the May 5, 2025 packet and Rogers Lake-area tree trimming in the March 10, 2026 packet, but those records also do not state the 1999 standard or a formal vote on pavement width.

May 24, 2021 <!-- PageHeader="City of Nowthen City Council Meeting Public Hearing, 2021 Road Projects Monday, May
Apr 14, 2026  ## Calcium Chloride <table> <tr> <th>Gravel Street</th> <th>GIS MAP FT</th>
Mar 10, 2026Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 CLERK UPDATE 03-10-26 \> MN Pollutio
May 24, 2021### Kristine Fallon, 4810 184th Ave NW Fallon's property is the first driveway off of Hwy 7, which is 183rd and becomes
May 5, 2025  <figure> CITY OF NOWTHEN </figure> <table> <tr> <td>CITY OF NOWTHEN</td> <td

That road has been bad for 15 years and nobody is complaining about it.

What this is about
Longstanding condition of Watercrest road and timing of reclamation work.