M1MOTION MADE BY COMMISIONER BIES SECOND BY HAAPALA TO APPROVE THE APRIL 26, 2022, MEETING AGENDA.
moved by Bies, seconded by Haapala
- YAmes
- YBies
- YHaapala
- YJorgenson
- YPearo
- ·Carlson
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2022-04-26
Agenda
Not posted
What was on the agenda.
One-line summary
The Planning and Zoning Commission approved the Country View subdivision and Finn septic variance, continued work on commercial and industrial design standards, and adjourned at 8:50 p.m.
10 items as recorded in the packet and minutes.
A1Call to order
Called to Order
Meeting was called to order at 7:05 p.m.
A2Pledge of Allegiance
Pledge of Allegiance
The pledge was recited.
A3Roll call
Roll Call
Roll call was taken; Carlson was absent.
A4Approve meeting agenda
Approve/Amend tonight's meeting agenda of April 26, 2022.
The April 26, 2022 agenda was approved.
A5Approve meeting minutes
Approve/Amend meeting minutes of March 22, 2021.
The minutes record approval of March 22, 2022 minutes, while the agenda listed March 22, 2021.
A6Public hearing: Country View Acres 2nd Addition, 19370 Marmoset St.
Public hearing for Country View Acres 2nd Addition at 19370 Marmoset St., including subdivision, lot-width variance, and easement vacation.
The Commission approved the preliminary plat, lot-width variances for Lots 1 and 2, and vacation of the drainage easement.
A7Public hearing: septic setback variance, 19934 Birchwood Lane
Public hearing for a setback variance to replace a septic system on a non-conforming parcel at 19934 Birchwood Lane on Twin Lake.
The Commission approved the findings and recommendations for the septic-system setback variance.
A8Discussion: architectural standards and site design criteria
Discussion of Architectural Standards and other site design criteria related to commercial and industrial uses.
Commissioners discussed the standards and asked for integrated ordinance changes, narrative, pictures, and conceptual drawings for a future review.
A9Upcoming projects
Upcoming Projects at April Meeting: Shermer 5-lot plat on Twin Pkwy? Amended CUP for cell tower at 5606 Verde Valley Rd?
The upcoming May projects were listed.
A10Adjourn
Motion to Adjourn
The meeting was adjourned at 8:50 p.m.
What this meeting did about specific topics, organized by issue rather than by document.
Country View Acres 2nd Addition
The Commission held a public hearing on the proposed Country View subdivision at 19370 Marmoset Street. After questions about cul-de-sac lot widths, house placement, parcel shape, and the existing drainage and utility easement, the Commission approved the preliminary plat, lot-width variances for Lots 1 and 2, and vacation of the drainage easement.
Agenda: A6. Motions: M3. Speakers: Ames, Stockman, Jane Sherrit, Pearo, Bies.
Finn septic system variance
The Commission held a public hearing on Janie Finn’s request for a septic-system setback variance at 19934 Birchwood Lane. The discussion covered replacement of the septic system during a house sale, the proposed box mound system, well-location questions, and distance from the ordinary high-water line, and the Commission approved the findings and recommendations for the variance.
Agenda: A7. Motions: M4. Speakers: Ames, Stockman, Jane Finn, Pearo, Bies.
Commercial and industrial architectural standards
The Commission continued discussing proposed commercial and industrial design standards. Members reviewed building color and design examples, discussed neutral colors, materials, screening, parking layout, landscaping, and community identity, and asked the planner to bring back integrated ordinance changes with pictures, narrative, and conceptual drawings.
Agenda: A8. Speakers: Stockman, Pearo.
Routine meeting administration
The Commission approved the agenda and prior minutes, noted upcoming May items for a Shermer five-lot plat and a cell-tower CUP amendment, and adjourned at 8:50 p.m.
Agenda: A4, A5, A9, A10. Motions: M1, M2, M5. Speakers: Ames, Bies, Haapala, Pearo, Jorgenson.
5 motions on the record. Split votes are highlighted.
M1MOTION MADE BY COMMISIONER BIES SECOND BY HAAPALA TO APPROVE THE APRIL 26, 2022, MEETING AGENDA.
moved by Bies, seconded by Haapala
M2MOTION MADE BY COMMISSIONER PEARO SECOND BY JORGENSON TO APPROVE THE MARCH 22, 2022, MEETING MINUTES AS SUBMITTED.
moved by Pearo, seconded by Jorgenson
M3MOTION BY COMMISIONER PEARO SECOND BY BIES TO APPROVE THE PRELIMINARY PLAT OF COUNTRY VIEW ESTATES SECOND ADDITION, A VARIANCE FOR LOTS 1 AND 2TO ALLOW LOT WIDTHS OF 202.2 AND 198.4 FEET RESPECTIVELY, AT THE BUILDING SETBACK LINE AND TO VACATE THE DRAINAGE EASEMENT ESTABLISHED AS PART OF COUNTRY VIEW ACRES.
moved by Pearo, seconded by Bies
M4MOTION BY COMMISSIONER PEARO SECOND BY BIES TO APPROVE THE PLANNING COMMISION FINDINGS AND RECOMMENDATIONS APPROVING THE VARIANCE FOR A SYPTIC SYSTEM SETBACK FROM THE OHWL FOR 19934 BIRCHVIEW LANE NW.
moved by Pearo, seconded by Bies
M5MOTION BY COMMISSIONER HAAPALA SECOND BY BIES TO ADJOURN.
moved by Haapala, seconded by Bies
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Minor subdivision application base fee for Country View Acres 2nd Addition.
fee · Country View minor subdivision base fee
$200
inflow
Council approval status: not yet on record.
F2
Lot fee for three lots at $50 per lot.
fee · Country View minor subdivision lot fee
$150
inflow
Council approval status: not yet on record.
F3
Escrow deposit for the Country View minor subdivision application.
fee · Country View minor subdivision escrow
$1,000
inflow
Council approval status: not yet on record.
F4
Total amount due and paid for the Country View minor subdivision application.
fee · Country View minor subdivision total amount due and paid
$1,350
inflow
Council approval status: not yet on record.
F5
Variance application base fee for Country View Acres 2nd Addition.
fee · Country View lot-width variance base fee
$200
inflow
Council approval status: not yet on record.
F6
Variance application escrow for Country View Acres 2nd Addition.
fee · Country View lot-width variance escrow
$1,000
inflow
Council approval status: not yet on record.
F7
Public hearing fee for the Country View lot-width variance.
fee · Country View lot-width variance public hearing fee
$250
inflow
Council approval status: not yet on record.
F8
Recording fee for the Country View lot-width variance.
fee · Country View lot-width variance recording fee
$30
inflow
Council approval status: not yet on record.
F9
Total amount due for the Country View lot-width variance application.
fee · Country View lot-width variance total amount due
$1,480
inflow
Council approval status: not yet on record.
F10
Amount shown as paid on the Country View variance application.
fee · Country View lot-width variance amount paid
$480
inflow
Council approval status: not yet on record.
F11
Lower end of the nonbinding consultant-fee estimate for Country View 2nd Addition.
estimate · Country View consultant fee estimate lower end
$1,000
unknown
Council approval status: not yet on record.
F12
Upper end of the nonbinding consultant-fee estimate for Country View 2nd Addition.
estimate · Country View consultant fee estimate upper end
$2,000
unknown
Council approval status: not yet on record.
F13
Recommended park dedication fee per lot for Country View Acres 2nd Addition.
fee · Country View park dedication per lot
$2,000
inflow
Council approval status: not yet on record.
F14
Recommended trail dedication fee per lot for Country View Acres 2nd Addition.
fee · Country View trail dedication per lot
$500
inflow
Council approval status: not yet on record.
F15
Recommended park and trail dedication total for two lots unless the City Council requires another form of dedication.
fee · Country View park and trail dedication total
$5,000
inflow
Council approval status: not yet on record.
F16
Base fee for the Finn septic-system setback variance application.
fee · Finn variance base fee
$200
inflow
Council approval status: not yet on record.
F17
Escrow for the Finn septic-system setback variance application.
fee · Finn variance escrow
$1,000
inflow
Council approval status: not yet on record.
F18
Public hearing fee for the Finn septic-system setback variance application.
fee · Finn variance public hearing fee
$250
inflow
Council approval status: not yet on record.
F19
Recording fee for the Finn septic-system setback variance application.
fee · Finn variance recording fee
$46
inflow
Council approval status: not yet on record.
F20
Total amount due and amount paid for the Finn septic-system setback variance application.
fee · Finn variance total amount due and paid
$1,496
inflow
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
It is unknown if Park and/or Trail Dedication requirements existed at the time of platting in 1990. The two lots platted as part of Country View Acres were combined into the 26.25 acre parcel currently being split into 3 lots. If dedication fees were paid for two lots in 1990, then park/trail dedication ($2,500/lot) will be owed for one lot at this time. Perhaps staff can do some research on this prior to the City Council meeting.
— Planner report
What this is about
Whether park and trail dedication fees were paid when the original Country View Acres lots were platted in 1990.
The records I searched do not contain a prior decision or payment record showing whether park or trail dedication fees were paid when the Country View Acres lots were platted in 1990. The search results include recent application/escrow materials for Chad and Melissa Fossum and a December 23, 2025 Planning and Zoning Commission recommendation on a minor subdivision, but they do not include the 1990 plat approval, minutes, fee schedule, development agreement, or receipt records that would confirm whether dedication requirements existed or were paid at that time. Based on these results, this remains unresolved from the available packet/minute search. Staff would likely need to check older plat files, recorded subdivision documents, archived Council minutes from 1990, and any historical fee or receipt records to verify whether park/trail dedication was assessed for the two original lots.
there have been other recent subdivision scenarios in the City where lot width could not be achieved with cul-de-sac access.
— Planner report
What this is about
Prior subdivision situations in Nowthen where cul-de-sac access prevented compliance with lot-width requirements.
The records I searched do not contain a prior subdivision discussion or decision matching this recollection about cul-de-sac access preventing compliance with lot-width requirements. The search results returned unrelated 2026 packet materials, including public safety incident tables, fee schedule language, prosecutor agreements, farmers market support, hazard mitigation, and Heritage Festival materials. None of the results described a subdivision scenario, lot-width variance, cul-de-sac access issue, or related council action.
This variance should have been approved before the property was placed upon the market.
— Planner Stockman
What this is about
A prior point in the sale process when the Birchwood septic setback variance should have been approved.
The records show this exact point came up at the April 26, 2022 Planning and Zoning Commission public hearing for Janie Finn’s property at 19934 Birchwood Lane NW. The application was for a 50-foot variance to allow a replacement septic system 100 feet from the ordinary high-water line of East Twin Lake. Planner Stockman noted that, as part of a house sale, the septic system must be brought up to current code, and stated that “this variance should have been approved before the property was placed upon the market.” The formal City Council action followed at the May 12, 2022 meeting, when the Council approved the Finn septic system setback variance for 19934 Birchwood Lane. The motion passed unanimously, 5 ayes.
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<!-- PageBreak --> <!-- PageNumber="165" --> APPLICATION FEES AND EXPENSES: We the applicant and undersigned property owner agree to provide to the City, in cash or certified check, for deposit in an
<!-- PageBreak --> <!-- PageNumber="324" --> agreements related to those applications, including direct costs such as recording fees and third- party consultants (Attorney, Engineer, Planner, septic,
<!-- PageBreak --> <!-- PageNumber="40" --> APPLICATION FEES AND EXPENSES: We the applicant and undersigned property owner agree to provide to the City, in cash or certified check, for deposit in an e
<!-- PageBreak --> <!-- PageNumber="17" --> DECISION: Based on the foregoing information and applicable ordinances, the Planning and Zoning Commission recommends approval of the Minor Subdivision subj
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